{"data":{"id":157060,"slug":"administrativ-assistent-med-erfarenhet-av-hemtjanst","type":"job","title":"Administrative Assistant \/ Documentation Manager","description":"Administrative Assistant \u2013 Documentation, Staffing and Operations Support\nWelcome to Vima V\u00e5rd & Omsorg!\nVima V\u00e5rd & Omsorg is a growing home care company that offers professional care and welfare services with a focus on safety, quality and security. We also have a special focus on promoting and monitoring dental health among our elderly clients.\nWe currently operate in Haninge Municipality and Nyn\u00e4shamn Municipality, and our ambitions are to continue growing and establishing ourselves in more municipalities in the Stockholm area.\nNow we are looking for an administrative assistant who wants to be an important part of our continued development. We are looking for someone who is organized, thorough and self-driven and who enjoys having several different administrative areas of responsibility.\nYou will report directly to the CEO and Operations Manager and will become part of a family-like and competent management organization. In your daily work, you will have support from coordinators, assistant operations managers\/supervisors and an HR representative.\nAbout the Position\nIn the role of administrative assistant, you will have broad responsibility in documentation, administration, staffing and operations support.\nAn important part of the position is ensuring that the company's documentation maintains high quality. You will, among other things:\nReview and quality assure documentation performed by our employees.\nVerify that documentation is correct, clear and follows company procedures.\nApprove documentation and follow up on any deficiencies.\nWork in various reporting and operations systems.\nEnsure that administrative tasks are completed and followed up correctly.\n\nStaffing and Schedule Planning\nAnother important part of the position is planning and staffing operations. You will, among other things:\nPlan and create work schedules based on operational needs.\nEnsure that adequate staffing is in place.\nHandle short-term absences, sick leave and other staffing changes.\nMake adjustments to schedules when operational needs change.\nCommunicate with employees regarding work hours and staffing.\nWork solution-oriented to ensure continuity and quality for our customers.\n\nIt is therefore important that you are organized, able to handle stress and have the ability to quickly prioritize and find solutions when circumstances change.\nOther Administrative Tasks\nThe position also involves broad administrative responsibility, such as:\nOrdering meal boxes.\nImplementing decisions.\nChecking key receipts.\nOrdering hygiene materials and other consumables.\nHandling various administrative tasks related to operations.\nFollowing up that orders and other tasks are completed.\nReceiving and welcoming visitors.\nEnsuring that the office is clean and organized.\n\nYou will have a central role in ensuring that administrative work runs smoothly and that operations has the right conditions to deliver high-quality care.\nWho Are We Looking For?\nWe are looking for someone who is self-driven, proactive, thorough and solution-oriented. You enjoy structure and administration, but at the same time you are comfortable with work where things can change quickly and where you need to be able to prioritize.\nTo succeed in the role, you need to be:\nOrganized and methodical.\nThorough and quality-conscious.\nService-oriented and positive.\nSolution-oriented.\nSelf-driven and take initiative.\nFlexible and able to handle stress.\nComfortable communicating with both employees and management.\n\nWe place great importance on personal suitability, engagement and motivation.\nQualifications\nWe are looking for someone who:\nHas excellent ability to express yourself in Swedish both verbally and in writing.\nIs accustomed to writing and expressing yourself professionally in documentation language.\nHas good computer skills and learns new systems easily.\nHas experience with administrative tasks.\nIs accustomed to working in a structured and independent manner.\nHas the ability to plan, prioritize and follow up on work tasks.\nHas an interest in staffing and schedule planning.\n\nYour previous background can vary. For example, you may have experience from social services, elderly care, home care, the security industry, hotel operations, administration or other activities where structure, service and planning have been central parts of the work.\nIt is a merit if you have experience in staffing, schedule planning, reporting, documentation review or administrative work within elderly care\/home care.\nA driver's license and your own car are merits, but not required.\nWork Hours: The position is during office hours:\nMonday\u2013Friday 7:00 AM\u20133:30 PM.\nOur offices are located in Haninge and Nyn\u00e4shamn. There is an opportunity to work from both offices as a variation, but the majority of your working time will be based in Haninge.\nWhat Do We Offer?\nAt Vima V\u00e5rd & Omsorg, you will become an important part of an operation with great ambitions. We actively work with quality, environmental initiatives and social sustainability and want to together create safer and better elderly care.\nYou will have the opportunity to work closely with the company's management and be part of developing our administrative procedures, documentation, staffing and working methods.\nWe are looking for you who wants to create value, quality and structure \u2013 and who wants to help shape the future of elderly care together with us.\nAbout Vima V\u00e5rd & Omsorg\nVima V\u00e5rd & Omsorg offers professional care and welfare services with a focus on safe, accessible and secure high-quality care. We have a special focus on dental health for the elderly and actively work to create a holistic approach to our customers' well-being.\nWe currently operate in Haninge Municipality and Nyn\u00e4shamn Municipality and plan to continue expanding to more municipalities in the Stockholm area.\nApplication\nWe warmly welcome your application!\nSend your CV and a personal letter to us. We review applications on an ongoing basis and the position may be filled before the final application deadline.\nBefore a job offer is made, an extract from the police criminal record and valid photo identification must be presented.\nWelcome to Vima V\u00e5rd & Omsorg \u2013 we look forward to hearing from you!","language":"sv","is_translated":true,"title_original":"Administrativ assistent med erfarenhet av hemtj\u00e4nst","description_original":"Administrativ assistent med erfarenhet av hemtj\u00e4nst\nVima V\u00e5rd & Omsorg s\u00f6ker en administrativ assistent med erfarenhet fr\u00e5n hemtj\u00e4nsten. Vi s\u00f6ker dig som har praktisk f\u00f6rst\u00e5else f\u00f6r hemtj\u00e4nstens verksamhet och \u00e4r van vid administration, dokumentation, bemanning och schemaplanering.\nDu ska kunna arbeta strukturerat och sj\u00e4lvst\u00e4ndigt, ha god datorvana och mycket god svenska i tal och skrift. Rollen inneb\u00e4r n\u00e4ra kontakt med medarbetare och ledning samt ansvar f\u00f6r att den dagliga administrationen och bemanningen fungerar smidigt.\nErfarenhet av hemtj\u00e4nst \u00e4r ett krav, och erfarenhet av schemal\u00e4ggning, dokumentationsgranskning och verksamhetssystem \u00e4r meriterande.\nTj\u00e4nsten \u00e4r p\u00e5 kontorstid, m\u00e5ndag\u2013fredag kl. 07.00\u201315.30, med placering fr\u00e4mst i Haninge och m\u00f6jlighet att \u00e4ven arbeta i Nyn\u00e4shamn.\nV\u00e4lkommen till Vima V\u00e5rd & Omsorg \u2013 d\u00e4r din erfarenhet fr\u00e5n hemtj\u00e4nsten g\u00f6r skillnad!","price":null,"currency":"SEK","status":"active","noindex":false,"location":{"address":"Mark\u00f6rgatan 2","full_address":null,"city":"HANDEN","country":"SE","latitude":59.176495338586,"longitude":18.159202381032},"metadata":{"region":"Stockholms l\u00e4n","duration":"6 m\u00e5nader \u2013 upp till 12 m\u00e5nader","employer":"Vima V\u00e5rd & Omsorg AB","postcode":"13644","positions":10,"profession":"Administrat\u00f6r","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"www.vimaomsorg.se","scope_of_work":"100\u2013100 %","working_hours":"Heltid","employment_type":"Behovsanst\u00e4llning","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Vima V\u00e5rd & Omsorg AB","experience_required":true},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":5,"ai_vendor_counts":{"openai":2,"anthropic":3},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"info@vimaomsorg.se","images":[],"published_at":"2026-08-16T16:45:45+00:00","expires_at":"2026-09-15T23:59:59+00:00","created_at":"2026-08-17T03:09:57+00:00","updated_at":"2026-08-19T02:45:42+00:00"}}