{"data":{"id":205692,"slug":"administrativ-assistent-med-visst-samordnaruppdrag","type":"job","title":"Administrative Assistant with Coordination Responsibilities","description":"Stockholm \u2013 our capital with millions of dreams, expectations, and ambitions. We work for everyone who lives here today and in the future. Now we're looking for you who wants to think big, new, and differently with us \u2013 for the people of Stockholm.\nSharpn\u00e4ck District Administration offers you a workplace where active employee engagement and clear leadership are the foundation for providing Stockholmers with the best service. Since we collectively create our work environment, openness, respect, and responsiveness are important.\nWelcome to us\nAre you a meticulous, organized, and service-oriented person with experience in administrative work within government and social services? Do you thrive in a role where you get to take responsibility, coordinate, and contribute to making operations run efficiently? Then you might be the person we're looking for!\nAs an administrative assistant, you have a central role in our operations. You work closely with the district's managers and provide administrative support to the district's four units. The role is varied and combines qualified administrative tasks with coordination for the administrative team within the Individual and Family Support department.\nYou will become an important part of our work to ensure efficient administrative processes and high-quality operations.\nWhat we offer\nWith us, you'll have the opportunity to work in a committed and pleasant work environment where your work makes a difference in people's everyday lives. You'll become part of a team that values collaboration, responsibility, and quality.\nWe actively work for diversity and equal rights and opportunities for all. With us, all employees should feel included and be given the opportunity to contribute with their competence and experiences.\nRead more about the city as an employer here: https:\/\/jobba.stockholm\/formaner\/\nWelcome with your application!\nYour role\nIn the role of administrative assistant, you will work with, among other things:\ninvoice management\nbookings and orders in Agresso\/Kommers\npersonnel administration tasks\nmail and archive management\nvarious administrative tasks based on the unit manager's needs and directives\nannual register extracts within family care\neconomic investigations in connection with child placement\ncoordination of administrative assistants within the department, for example vacation planning and distribution and coordination of shared work tasks\n\nThe position also includes other usual administrative tasks and providing support to operations based on current needs.\nYour competence and experience\nWe're looking for someone who has\nrelevant education in economics and administration, at least equivalent to upper secondary school economics studies\nat least three years of current work experience as an administrator or administrative assistant within government or public sector\nexperience with invoice management in Agresso or equivalent accounting system\nexperience collaborating between different operations and functions\nvery good documented IT skills and good experience with the Office package, especially Excel\nvery good administrative ability and ability to structure and plan your work independently\ngood communication skills in Swedish, both spoken and written\n\nIt is meritorious if you also have\nexperience working within Stockholm city\nexperience with social service systems, for example Paraplyet\nexperience working as an administrative assistant within social services with a focus on children and youth\n\nTo succeed in the role, you need to be organized, meticulous, and have good ability to plan and prioritize your tasks. You work independently, take responsibility for your tasks, and drive the work forward efficiently.\nYou are comfortable taking instructions and at the same time ready to take your own initiative when the situation requires it. Because operations can change, you need to be flexible and adapt easily to new conditions.\nThe role involves many contacts, both internally and externally. Therefore, you are good at creating and maintaining good relationships. You have a clear service focus and a willingness to help others by finding solutions and providing professional support.\nYou understand the importance of quality and are committed to your work contributing to the operation reaching its goals by following decisions made, operational plans, goals, policies, and guidelines.\nStockholm city uses competence-based recruitment aimed at recognizing each person's competence and thereby preventing discrimination.\nRemember never to upload a police register extract (Data Protection Regulation, GDPR) in connection with your application.\nWe do not accept personal letters. We therefore ask you to only upload your CV and answer the selection questions. Your answers to the questions will form the basis for the first selection.","language":"sv","is_translated":true,"title_original":"Administrativ assistent med visst samordnaruppdrag","description_original":"Stockholm \u2013 v\u00e5r huvudstad med miljoner dr\u00f6mmar, f\u00f6rv\u00e4ntningar och ambitioner. Vi jobbar f\u00f6r alla som lever h\u00e4r idag och i framtiden. Nu s\u00f6ker vi dig som vill t\u00e4nka stort, nytt och annorlunda med oss \u2013 f\u00f6r stockholmarna.\nSkarpn\u00e4cks stadsdelsf\u00f6rvaltning erbjuder dig en arbetsplats d\u00e4r ett aktivt medarbetarskap och ett tydligt ledarskap \u00e4r grunden f\u00f6r att ge stockholmarna den b\u00e4sta verksamheten. Eftersom vi gemensamt skapar v\u00e5r arbetsmilj\u00f6 \u00e4r det viktigt med \u00f6ppenhet, respekt och lyh\u00f6rdhet.\nV\u00e4lkommen till oss\n\u00c4r du en noggrann, strukturerad och serviceinriktad person med erfarenhet av administrativt arbete inom myndighet och socialtj\u00e4nst? Trivs du i en roll d\u00e4r du f\u00e5r ta ansvar, samordna och bidra till att verksamheten fungerar effektivt? D\u00e5 kan du vara den vi s\u00f6ker!\nSom administrativ assistent har du en central roll i verksamheten. Du arbetar n\u00e4ra omr\u00e5dets chefer och ger administrativt st\u00f6d till omr\u00e5dets fyra enheter. Rollen \u00e4r varierad och kombinerar kvalificerade administrativa arbetsuppgifter med samordning f\u00f6r den administrativa gruppen inom avdelningen Individ- och familjest\u00f6d.\nDu blir en viktig del i v\u00e5rt arbete med att s\u00e4kerst\u00e4lla effektiva administrativa processer och en verksamhet med h\u00f6g kvalitet.\nVi erbjuder\nHos oss f\u00e5r du m\u00f6jlighet att arbeta i en engagerad och trevlig arbetsmilj\u00f6 d\u00e4r ditt arbete bidrar till att g\u00f6ra skillnad i m\u00e4nniskors vardag. Du blir en del av ett team som v\u00e4rdes\u00e4tter samarbete, ansvarstagande och kvalitet.\nVi arbetar aktivt f\u00f6r m\u00e5ngfald och allas lika r\u00e4ttigheter och m\u00f6jligheter. Hos oss ska alla medarbetare k\u00e4nna sig inkluderade och ges m\u00f6jlighet att bidra med sin kompetens och sina erfarenheter.\nL\u00e4s mer om staden som arbetsgivare h\u00e4r: https:\/\/jobba.stockholm\/formaner\/\nV\u00e4lkommen med din ans\u00f6kan!\nDin roll\nI rollen som administrativ assistent kommer du bland annat att arbeta med:\nfakturahantering\nbokningar och best\u00e4llningar i Agresso\/Kommers\npersonaladministrativa uppgifter\npost- och arkivhantering\nolika administrativa uppgifter utifr\u00e5n enhetschefens behov och direktiv\n\u00e5rliga registerutdrag inom familjev\u00e5rd\nekonomiska utredningar i samband med placering av barn\nsamordning av administrativa assistenter inom avdelningen, exempelvis semesterplanering och f\u00f6rdelning och samordning av gemensamma arbetsuppgifter\n\nI tj\u00e4nsten ing\u00e5r \u00e4ven andra sedvanliga administrativa arbetsuppgifter samt att ge st\u00f6d till verksamheten utifr\u00e5n aktuella behov.\nDin kompetens och erfarenhet\nVi s\u00f6ker dig som har\nrelevant utbildning inom ekonomi och administration, minst motsvarande gymnasieekonom\nminst tre \u00e5rs aktuell arbetslivserfarenhet som administrat\u00f6r eller administrativ assistent inom myndighet eller offentlig verksamhet\nerfarenhet av fakturahantering i Agresso eller motsvarande ekonomisystem\nerfarenhet av att samverka mellan olika verksamheter och funktioner\nmycket goda dokumenterade IT-kunskaper och god vana av Officepaketet, s\u00e4rskilt Excel\nmycket god administrativ f\u00f6rm\u00e5ga och f\u00f6rm\u00e5ga att strukturera och planera ditt arbete sj\u00e4lvst\u00e4ndigt\ngod kommunikativ f\u00f6rm\u00e5ga i svenska, b\u00e5de i tal och skrift\n\nDet \u00e4r meriterande om du dessutom har\nerfarenhet av arbete inom Stockholms stad\nerfarenhet av sociala verksamhetssystem, exempelvis Paraplyet\nerfarenhet av arbete som administrativ assistent inom socialtj\u00e4nst med inriktning barn och ungdom\n\nF\u00f6r att lyckas i rollen beh\u00f6ver du vara strukturerad, noggrann och ha god f\u00f6rm\u00e5ga att planera och prioritera dina arbetsuppgifter. Du arbetar sj\u00e4lvst\u00e4ndigt, tar ansvar f\u00f6r dina uppgifter och driver arbetet fram\u00e5t p\u00e5 ett effektivt s\u00e4tt.\nDu \u00e4r trygg i att ta instruktioner och samtidigt beredd att ta egna initiativ n\u00e4r situationen kr\u00e4ver det. Eftersom verksamheten kan f\u00f6r\u00e4ndras beh\u00f6ver du vara flexibel och ha l\u00e4tt f\u00f6r att anpassa dig till nya f\u00f6ruts\u00e4ttningar.\nRollen inneb\u00e4r m\u00e5nga kontakter, b\u00e5de internt och externt. D\u00e4rf\u00f6r har du l\u00e4tt f\u00f6r att skapa och uppr\u00e4tth\u00e5lla goda relationer. Du har ett tydligt servicefokus och en vilja att hj\u00e4lpa andra genom att hitta l\u00f6sningar och ge ett professionellt st\u00f6d.\nDu har f\u00f6rst\u00e5else f\u00f6r vikten av kvalitet och \u00e4r m\u00e5n om att ditt arbete bidrar till att verksamheten n\u00e5r sina m\u00e5l genom att f\u00f6lja fattade beslut, verksamhetsplaner, m\u00e5l, policys och riktlinjer.\nStockholms stad arbetar med kompetensbaserad rekrytering som syftar till att se till varje persons kompetens och d\u00e4rmed motverka diskriminering.\nT\u00e4nk p\u00e5 att aldrig ladda upp registerutdrag fr\u00e5n Polisen (Dataskyddsf\u00f6rordningen, GDPR) i samband med din ans\u00f6kan.\nVi tar inte emot personliga brev. Vi ber dig d\u00e4rf\u00f6r att endast ladda upp ditt CV och svara p\u00e5 urvalsfr\u00e5gorna. Dina svar p\u00e5 fr\u00e5gorna kommer ligga till grund f\u00f6r det f\u00f6rsta urvalet.","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":"Bj\u00f6rkhagsplan 6","full_address":null,"city":"Johanneshov","country":"SE","latitude":59.2921974,"longitude":18.0820868},"metadata":{"region":"Stockholms l\u00e4n","duration":"Tills vidare","employer":"Stockholms kommun","postcode":"12117","positions":1,"profession":"Administrativ assistent","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"http:\/\/www.stockholm.se\/Arbete\/Lediga-jobb-och-praktik\/","scope_of_work":"100\u2013100 %","working_hours":"Heltid","contact_person":"Ingela Ulvedal, Kommunal","employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Stockholms stad, Skarpn\u00e4cks stadsdelsf\u00f6rvaltning, Omr\u00e5de Barn och familj","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":5,"bot_views_count":3,"ai_vendor_counts":{"other":2,"openai":2,"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":"08-50815814","owner_email":"ingela.ulvedal@stockholm.se","images":[],"published_at":"2026-09-10T11:39:38+00:00","expires_at":"2026-09-24T23:59:59+00:00","created_at":"2026-09-11T03:26:25+00:00","updated_at":"2026-09-15T03:14:57+00:00"}}