{"data":{"id":157060,"slug":"administrativ-assistentdokumentationsansvarig","type":"job","title":"Administrative Assistant \/ Documentation Manager","description":"Administrative Assistant \u2013 Documentation, Staffing and Operations Support\nWelcome to Vima V\u00e5rd & Omsorg!\nVima V\u00e5rd & Omsorg is a growing home care company that offers professional care and welfare services with a focus on safety, quality and security. We also have a special focus on promoting and monitoring dental health among our elderly clients.\nWe currently operate in Haninge Municipality and Nyn\u00e4shamn Municipality, and our ambitions are to continue growing and establishing ourselves in more municipalities in the Stockholm area.\nNow we are looking for an administrative assistant who wants to be an important part of our continued development. We are looking for someone who is organized, thorough and self-driven and who enjoys having several different administrative areas of responsibility.\nYou will report directly to the CEO and Operations Manager and will become part of a family-like and competent management organization. In your daily work, you will have support from coordinators, assistant operations managers\/supervisors and an HR representative.\nAbout the Position\nIn the role of administrative assistant, you will have broad responsibility in documentation, administration, staffing and operations support.\nAn important part of the position is ensuring that the company's documentation maintains high quality. You will, among other things:\nReview and quality assure documentation performed by our employees.\nVerify that documentation is correct, clear and follows company procedures.\nApprove documentation and follow up on any deficiencies.\nWork in various reporting and operations systems.\nEnsure that administrative tasks are completed and followed up correctly.\n\nStaffing and Schedule Planning\nAnother important part of the position is planning and staffing operations. You will, among other things:\nPlan and create work schedules based on operational needs.\nEnsure that adequate staffing is in place.\nHandle short-term absences, sick leave and other staffing changes.\nMake adjustments to schedules when operational needs change.\nCommunicate with employees regarding work hours and staffing.\nWork solution-oriented to ensure continuity and quality for our customers.\n\nIt is therefore important that you are organized, able to handle stress and have the ability to quickly prioritize and find solutions when circumstances change.\nOther Administrative Tasks\nThe position also involves broad administrative responsibility, such as:\nOrdering meal boxes.\nImplementing decisions.\nChecking key receipts.\nOrdering hygiene materials and other consumables.\nHandling various administrative tasks related to operations.\nFollowing up that orders and other tasks are completed.\nReceiving and welcoming visitors.\nEnsuring that the office is clean and organized.\n\nYou will have a central role in ensuring that administrative work runs smoothly and that operations has the right conditions to deliver high-quality care.\nWho Are We Looking For?\nWe are looking for someone who is self-driven, proactive, thorough and solution-oriented. You enjoy structure and administration, but at the same time you are comfortable with work where things can change quickly and where you need to be able to prioritize.\nTo succeed in the role, you need to be:\nOrganized and methodical.\nThorough and quality-conscious.\nService-oriented and positive.\nSolution-oriented.\nSelf-driven and take initiative.\nFlexible and able to handle stress.\nComfortable communicating with both employees and management.\n\nWe place great importance on personal suitability, engagement and motivation.\nQualifications\nWe are looking for someone who:\nHas excellent ability to express yourself in Swedish both verbally and in writing.\nIs accustomed to writing and expressing yourself professionally in documentation language.\nHas good computer skills and learns new systems easily.\nHas experience with administrative tasks.\nIs accustomed to working in a structured and independent manner.\nHas the ability to plan, prioritize and follow up on work tasks.\nHas an interest in staffing and schedule planning.\n\nYour previous background can vary. For example, you may have experience from social services, elderly care, home care, the security industry, hotel operations, administration or other activities where structure, service and planning have been central parts of the work.\nIt is a merit if you have experience in staffing, schedule planning, reporting, documentation review or administrative work within elderly care\/home care.\nA driver's license and your own car are merits, but not required.\nWork Hours: The position is during office hours:\nMonday\u2013Friday 7:00 AM\u20133:30 PM.\nOur offices are located in Haninge and Nyn\u00e4shamn. There is an opportunity to work from both offices as a variation, but the majority of your working time will be based in Haninge.\nWhat Do We Offer?\nAt Vima V\u00e5rd & Omsorg, you will become an important part of an operation with great ambitions. We actively work with quality, environmental initiatives and social sustainability and want to together create safer and better elderly care.\nYou will have the opportunity to work closely with the company's management and be part of developing our administrative procedures, documentation, staffing and working methods.\nWe are looking for you who wants to create value, quality and structure \u2013 and who wants to help shape the future of elderly care together with us.\nAbout Vima V\u00e5rd & Omsorg\nVima V\u00e5rd & Omsorg offers professional care and welfare services with a focus on safe, accessible and secure high-quality care. We have a special focus on dental health for the elderly and actively work to create a holistic approach to our customers' well-being.\nWe currently operate in Haninge Municipality and Nyn\u00e4shamn Municipality and plan to continue expanding to more municipalities in the Stockholm area.\nApplication\nWe warmly welcome your application!\nSend your CV and a personal letter to us. We review applications on an ongoing basis and the position may be filled before the final application deadline.\nBefore a job offer is made, an extract from the police criminal record and valid photo identification must be presented.\nWelcome to Vima V\u00e5rd & Omsorg \u2013 we look forward to hearing from you!","language":"sv","is_translated":true,"title_original":"Administrativ assistent\/dokumentationsansvarig","description_original":"Administrativ assistent \u2013 dokumentation, bemanning och verksamhetsst\u00f6d\nV\u00e4lkommen till Vima V\u00e5rd & Omsorg!\nVima V\u00e5rd & Omsorg \u00e4r ett v\u00e4xande hemtj\u00e4nstf\u00f6retag som erbjuder professionella v\u00e5rd- och omsorgsinsatser med fokus p\u00e5 trygghet, kvalitet och s\u00e4kerhet. Vi har \u00e4ven en s\u00e4rskild inriktning p\u00e5 att uppm\u00e4rksamma och fr\u00e4mja tandh\u00e4lsan hos v\u00e5ra \u00e4ldre.\nVi \u00e4r idag verksamma i Haninge kommun & Nyn\u00e4shamns kommun, och v\u00e5ra ambitioner \u00e4r att forts\u00e4tta v\u00e4xa och etablera oss i fler kommuner i Stockholmsomr\u00e5det.\nNu s\u00f6ker vi en administrativ assistent som vill vara en viktig del av v\u00e5r fortsatta utveckling. Vi s\u00f6ker dig som \u00e4r strukturerad, noggrann och sj\u00e4lvg\u00e5ende och som trivs med att ha flera olika administrativa ansvarsomr\u00e5den.\nDu rapporterar direkt till VD och verksamhetschef och blir en del av en familj\u00e4r och kompetent ledningsorganisation. I det dagliga arbetet har du st\u00f6d av bland annat samordnare, bitr\u00e4dande verksamhetschef\/f\u00f6rest\u00e5ndare och HR-ansvarig.\nOm tj\u00e4nsten\nI rollen som administrativ assistent har du ett brett ansvar inom dokumentation, administration, bemanning och verksamhetsst\u00f6d.\nEn viktig del av tj\u00e4nsten \u00e4r att s\u00e4kerst\u00e4lla att verksamhetens dokumentation h\u00e5ller h\u00f6g kvalitet. Du kommer bland annat att:\nGranska och kvalitetss\u00e4kra dokumentation som utf\u00f6rs av v\u00e5ra medarbetare.\nKontrollera att dokumentationen \u00e4r korrekt, tydlig och f\u00f6ljer verksamhetens rutiner.\nGodk\u00e4nna dokumentation och f\u00f6lja upp eventuella brister.\nArbeta i olika rapporterings- och verksamhetssystem.\nS\u00e4kerst\u00e4lla att administrativa uppgifter blir korrekt utf\u00f6rda och uppf\u00f6ljda.\n\nBemanning och schemaplanering\nEn annan viktig del av tj\u00e4nsten \u00e4r att planera och bemanna verksamheten. Du kommer bland annat att:\nPlanera och l\u00e4gga arbetsscheman utifr\u00e5n verksamhetens behov.\nS\u00e4kerst\u00e4lla att r\u00e4tt bemanning finns p\u00e5 plats.\nHantera korttidsfr\u00e5nvaro, sjukfr\u00e5nvaro och andra f\u00f6r\u00e4ndringar i bemanningen.\nG\u00f6ra justeringar i schemat n\u00e4r verksamhetens behov f\u00f6r\u00e4ndras.\nHa kontakt med medarbetare kring arbetstider och bemanning.\nArbeta l\u00f6sningsorienterat f\u00f6r att s\u00e4kerst\u00e4lla kontinuitet och kvalitet f\u00f6r v\u00e5ra kunder.\n\nDet \u00e4r d\u00e4rf\u00f6r viktigt att du \u00e4r strukturerad, stresst\u00e5lig och har f\u00f6rm\u00e5ga att snabbt prioritera och hitta l\u00f6sningar n\u00e4r f\u00f6ruts\u00e4ttningarna f\u00f6r\u00e4ndras.\n\u00d6vriga administrativa arbetsuppgifter\nTj\u00e4nsten inneb\u00e4r \u00e4ven ett brett administrativt ansvar, exempelvis:\nBest\u00e4lla matl\u00e5dor.\nVerkst\u00e4lla beslut.\nKontrollera nyckelkvittenser.\nBest\u00e4lla hygienmaterial och andra f\u00f6rbrukningsvaror.\nHantera olika administrativa uppgifter kopplade till verksamheten.\nF\u00f6lja upp att best\u00e4llningar och andra uppgifter blir utf\u00f6rda.\nTa emot och v\u00e4lkomna bes\u00f6kare.\nAnsvara f\u00f6r att det \u00e4r ordning och reda p\u00e5 kontoret.\n\nDu kommer att ha en central roll i att se till att det administrativa arbetet fungerar smidigt och att verksamheten har r\u00e4tt f\u00f6ruts\u00e4ttningar f\u00f6r att kunna leverera omsorg av h\u00f6g kvalitet.\nVem s\u00f6ker vi?\nVi s\u00f6ker dig som \u00e4r sj\u00e4lvg\u00e5ende, driftig, noggrann och l\u00f6sningsorienterad. Du tycker om struktur och administration, men samtidigt trivs du med ett arbete d\u00e4r saker kan f\u00f6r\u00e4ndras snabbt och d\u00e4r du beh\u00f6ver kunna prioritera.\nF\u00f6r att lyckas i rollen beh\u00f6ver du vara:\nStrukturerad och organiserad.\nNoggrann och kvalitetsmedveten.\nServiceinriktad och positiv.\nL\u00f6sningsorienterad.\nSj\u00e4lvg\u00e5ende och initiativtagande.\nFlexibel och stresst\u00e5lig.\nBekv\u00e4m med att kommunicera med b\u00e5de medarbetare och ledning.\n\nVi l\u00e4gger stor vikt vid personlig l\u00e4mplighet, engagemang och motivation.\nKvalifikationer\nVi s\u00f6ker dig som:\nHar mycket god f\u00f6rm\u00e5ga att uttrycka dig p\u00e5 svenska i b\u00e5de tal och skrift.\n\u00c4r van vid att skriva och formulera dig professionellt i dokumentationsspr\u00e5k.\nHar god datorvana och l\u00e4tt f\u00f6r att l\u00e4ra dig nya system.\nHar erfarenhet av administrativa arbetsuppgifter.\n\u00c4r van vid att arbeta strukturerat och sj\u00e4lvst\u00e4ndigt.\nHar f\u00f6rm\u00e5ga att planera, prioritera och f\u00f6lja upp arbetsuppgifter.\nHar intresse f\u00f6r bemanning och schemaplanering.\n\nDin tidigare bakgrund kan variera. Du kan exempelvis ha erfarenhet fr\u00e5n socialtj\u00e4nst, \u00e4ldreomsorg, hemtj\u00e4nst, bevakningsbranschen, hotellverksamhet, administration eller annan verksamhet d\u00e4r struktur, service och planering varit centrala delar av arbetet.\nDet \u00e4r meriterande om du har erfarenhet av bemanning, schemaplanering, rapportering, dokumentationsgranskning eller administrativt arbete inom \u00e4ldreomsorg\/hemtj\u00e4nst.\nB-k\u00f6rkort och egen bil \u00e4r meriterande, men inget krav.\nArbetstid: Tj\u00e4nsten \u00e4r p\u00e5 kontorstid:\nM\u00e5ndag\u2013fredag kl. 07.00\u201315.30.\nV\u00e5ra kontor finns i Haninge och Nyn\u00e4shamn. Det finns m\u00f6jlighet att arbeta fr\u00e5n b\u00e5da kontoren som omv\u00e4xling, men majoriteten av arbetstiden kommer att vara f\u00f6rlagd till Haninge.\nVad erbjuder vi?\nHos Vima V\u00e5rd & Omsorg blir du en viktig del av en verksamhet med stora ambitioner. Vi arbetar aktivt med kvalitet, milj\u00f6arbete och social h\u00e5llbarhet och vill tillsammans skapa en tryggare och b\u00e4ttre \u00e4ldreomsorg.\nDu f\u00e5r m\u00f6jlighet att arbeta n\u00e4ra verksamhetens ledning och vara med och utveckla v\u00e5ra administrativa rutiner, dokumentation, bemanning och arbetss\u00e4tt.\nVi s\u00f6ker dig som vill skapa v\u00e4rde, kvalitet och struktur \u2013 och som vill vara med och forma morgondagens \u00e4ldreomsorg tillsammans med oss.\nOm Vima V\u00e5rd & Omsorg\nVima V\u00e5rd & Omsorg erbjuder professionella v\u00e5rd- och omsorgsinsatser med fokus p\u00e5 trygg, tillg\u00e4nglig och s\u00e4ker omsorg av h\u00f6g kvalitet. Vi har en s\u00e4rskild inriktning p\u00e5 tandh\u00e4lsa f\u00f6r \u00e4ldre och arbetar aktivt f\u00f6r att skapa en helhet kring v\u00e5ra kunders v\u00e4lm\u00e5ende.\nVi \u00e4r idag verksamma i Haninge kommun och Nyn\u00e4shamns kommun och planerar att forts\u00e4tta expandera till fler kommuner i Stockholmsomr\u00e5det.\nAns\u00f6kan\nVarmt v\u00e4lkommen med din ans\u00f6kan!\nSkicka CV och personligt brev till oss. Vi g\u00e5r igenom ans\u00f6kningarna l\u00f6pande och tj\u00e4nsten kan komma att tills\u00e4ttas innan sista ans\u00f6kningsdatum.\nF\u00f6re erbjudande om anst\u00e4llning ska utdrag ur polisens belastningsregister samt giltig fotolegitimation uppvisas.\nV\u00e4lkommen till Vima V\u00e5rd & Omsorg \u2013 vi ser fram emot att h\u00f6ra fr\u00e5n dig!","price":null,"currency":"SEK","status":"active","noindex":false,"location":{"address":"Mark\u00f6rgatan 2","full_address":null,"city":"HANDEN","country":"SE","latitude":59.176495338586,"longitude":18.159202381032},"metadata":{"region":"Stockholms l\u00e4n","duration":"6 m\u00e5nader \u2013 upp till 12 m\u00e5nader","employer":"Vima V\u00e5rd & Omsorg AB","postcode":"13644","positions":10,"profession":"Administrat\u00f6r","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"www.vimaomsorg.se","scope_of_work":"100\u2013100 %","working_hours":"Heltid","driving_license":true,"employment_type":"Behovsanst\u00e4llning","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Vima V\u00e5rd & Omsorg AB","translation_status":"done","experience_required":true},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":1,"ai_vendor_counts":{"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"info@vimaomsorg.se","images":[],"published_at":"2026-08-16T16:45:45+00:00","expires_at":"2026-09-15T23:59:59+00:00","created_at":"2026-08-17T03:09:57+00:00","updated_at":"2026-08-17T04:00:15+00:00"}}