{"data":{"id":186124,"slug":"administrativ-koordinator","type":"job","title":"Administrative Coordinator","description":"Are you someone who thrives on coordinating, creating structure, and making sure everything runs smoothly? \n\nWith us, you'll become an important part of an operation with great commitment, care, and community.\nYou ensure that important processes work, that meetings run well, and that colleagues get the support they need. We're looking for an administrative coordinator who wants to combine structure and professionalism with warmth and engagement. You'll be part of a workplace with a relaxed atmosphere, where helpfulness and collaboration are natural parts of everyday life. \n\n\nAbout the Position\n\nAs an administrative coordinator, you'll have a broad and varied role with significant responsibility. You'll be an important support function for the organization and work closely with both management and staff. Most of your work will be on-site at our centrally located office.\nThis is a role for someone who enjoys having many contact points and likes the combination of structure, service, and coordination. One day you'll work with document management and minutes, the next day you might plan a conference or help coordinate an appreciated employee event. \n\n\nResponsibilities\n\nYour tasks include:\n\u2022 Document management and contract monitoring\n\u2022 Archive management, disposal, and documentation\n\u2022 Board administration, including notices, meeting materials, and minutes\n\u2022 Administrative support for meetings and conferences\n\u2022 Reception, switchboard, and shared email management\n\u2022 Travel, conference, and activity booking\n\u2022 Purchasing and orders for the operation\n\u2022 Internal communication and administrative coordination tasks\n\u2022 Planning and coordination of various staff activities and events \n\n\nSuitable Background\n\nWe're looking for someone with:\n\n\u2022 Experience with administrative work in a coordinating role\n\u2022 Experience with document management and archive handling\n\u2022 Good administrative skills and experience working in a structured manner\n\u2022 Good knowledge of Swedish, both spoken and written\n\u2022 Driver's license (category B)\nIt's a plus if you have:\n\u2022 Worked in public sector operations, municipal or regional company, authority, or similar\n\u2022 Experience with case and document management systems such as Public 360\n\u2022 Experience with board administration and minutes writing \n\n\n\nPersonal Qualities\n\nWe believe you're someone who enjoys creating order, taking initiative, and providing good service. You're self-driven, responsible, and find it easy to collaborate with people at all levels.\n\nWhat We Offer\n\nWe want you to thrive with us, both at work and as a person. That's why we offer a varied role with significant responsibility, where you get to work with engaged and helpful colleagues in an unpretentious environment with a relaxed atmosphere. You'll also have access to wellness allowance and training opportunities, generous vacation and pension terms, and several appreciated staff activities that strengthen both cohesion and work enjoyment. We believe people perform best when they feel good, have fun together, and feel welcome every day.\n\nWith us, you're more than an administrator. You're an enabler!\n\n\nAbout the Company\n\nGamla Uppsala Buss AB (GUB) is one of Sweden's largest publicly owned bus companies and is owned by Region Uppsala. We are certified according to ISO 14001:2015. Our main task is to operate city bus traffic in Uppsala; the operation also includes a vehicle workshop, service trips, and bus stop service. \nWe value an even age and gender distribution as well as ethnic and cultural diversity. Today we have employees from over 40 different nationalities \u2013 something we're very proud of.\n\n\nApplication\n\nIn this recruitment, GUB is working with SJR. For more information, please contact the responsible recruitment consultant Christine Stamfeldt at christine.stamfeldt@sjr.se. Application deadline 2026-09-17. All applications and contacts are handled confidentially. \n\nWe warmly welcome your application!\n\n#Image Link\n\nhttps:\/\/media.sjr.se\/wp-content\/uploads\/2026\/05\/SJR-konsult-uppdrag-32.jpg","language":"sv","is_translated":true,"title_original":"Administrativ koordinator","description_original":"\u00c4r du en person som trivs n\u00e4r du f\u00e5r samordna, skapa struktur och vara den som f\u00e5r vardagen att fungera? \n\nHos oss blir du en viktig del av en verksamhet med stort engagemang, omtanke och gemenskap.\nDu ser till att viktiga processer fungerar, att m\u00f6ten blir v\u00e4l genomf\u00f6rda och att kollegor f\u00e5r det st\u00f6d de beh\u00f6ver. Vi s\u00f6ker nu en administrativ koordinator som vill kombinera struktur och professionalism med v\u00e4rme och engagemang. Du blir en del av en arbetsplats d\u00e4r det \u00e4r h\u00f6gt i tak, d\u00e4r hj\u00e4lpsamhet och samarbete \u00e4r sj\u00e4lvklara delar av vardagen. \n\r\n\r\nOm tj\u00e4nsten\n\r\nSom administrativ koordinator f\u00e5r du en bred och varierad tj\u00e4nst med stort eget ansvar. Du blir en viktig st\u00f6dfunktion f\u00f6r verksamheten och arbetar n\u00e4ra b\u00e5de ledning och medarbetare. Arbetet sker till st\u00f6rsta delen p\u00e5 plats p\u00e5 v\u00e5rt centralt bel\u00e4gna kontor.\nDet h\u00e4r \u00e4r en roll f\u00f6r dig som trivs med att ha m\u00e5nga kontaktytor och som gillar kombinationen av struktur, service och samordning. Ena dagen arbetar du med diarief\u00f6ring och protokoll, n\u00e4sta dag planerar du en konferens eller hj\u00e4lper till att samordna ett uppskattat medarbetarevent. \n\r\n\r\nAnsvarsomr\u00e5den\n\r\nDina arbetsuppgifter omfattar bland annat:\n\u2022\tDiarief\u00f6ring och avtalsbevakning\n\u2022\tArkivhantering, gallring och dokumentation\n\u2022\tStyrelseadministration, inklusive kallelser, m\u00f6tesunderlag och protokoll\n\u2022\tAdministrativt st\u00f6d vid m\u00f6ten och konferenser\n\u2022\tHantering av bes\u00f6kare, v\u00e4xel och gemensam e-post\n\u2022\tBokning av resor, konferenser och aktiviteter\n\u2022\tInk\u00f6p och best\u00e4llningar till verksamheten\n\u2022\tIntern information och administrativa samordningsuppgifter\n\u2022\tPlanering och koordinering av olika personalaktiviteter och evenemang \n\r\n\r\nL\u00e4mplig bakgrund\n\r\nVi s\u00f6ker dig som har:\n\n\u2022\tErfarenhet av administrativt arbete i en koordinerande roll\n\u2022\tErfarenhet av diarief\u00f6ring och arkivhantering\n\u2022\tGod administrativ f\u00f6rm\u00e5ga och vana av att arbeta strukturerat\n\u2022\tGoda kunskaper i svenska, b\u00e5de i tal och skrift\n\u2022\tB-k\u00f6rkort \nDet \u00e4r meriterande om du har:\n\u2022\tArbetat i offentlig verksamhet, kommunalt eller regionalt bolag, myndighet eller liknande verksamhet\n\u2022\tErfarenhet av \u00e4rende- och diariesystemet Public 360\n\u2022\tErfarenhet av styrelseadministration och protokollskrivning \n\n\n\r\n\r\nPersonliga egenskaper\n\r\nF\u00f6r att lyckas i rollen tror vi att du \u00e4r en person som tycker om att skapa ordning, ta initiativ och ge god service. Du \u00e4r sj\u00e4lvg\u00e5ende, ansvarstagande och har l\u00e4tt f\u00f6r att samarbeta med m\u00e4nniskor p\u00e5 alla niv\u00e5er.\r\n\r\nVad erbjuder vi\n\r\nVi vill att du ska trivas hos oss, b\u00e5de p\u00e5 jobbet och som m\u00e4nniska. D\u00e4rf\u00f6r erbjuder vi en varierad roll med stort eget ansvar, d\u00e4r du f\u00e5r arbeta tillsammans med engagerade och hj\u00e4lpsamma kollegor i en prestigel\u00f6s milj\u00f6 med h\u00f6gt i tak. Du f\u00e5r ocks\u00e5 tillg\u00e5ng till friskv\u00e5rdsbidrag och tr\u00e4ningsm\u00f6jligheter, gener\u00f6sa semester- och pensionsvillkor samt flera uppskattade personalaktiviteter som st\u00e4rker b\u00e5de sammanh\u00e5llning och arbetsgl\u00e4dje. Vi tror att m\u00e4nniskor presterar som b\u00e4st n\u00e4r de m\u00e5r bra, har roligt tillsammans och k\u00e4nner sig v\u00e4lkomna varje dag.\n\nHos oss \u00e4r du mer \u00e4n administrat\u00f6r. Du \u00e4r en m\u00f6jligg\u00f6rare!\n\r\n\r\nOm f\u00f6retaget\n\r\nGamla Uppsala Buss AB (GUB) \u00e4r ett av Sveriges st\u00f6rsta offentligt \u00e4gda bussf\u00f6retag och \u00e4gs av Region Uppsala. Vi \u00e4r certifierade enligt ISO 14001:2015. V\u00e5r huvuduppgift \u00e4r att utf\u00f6ra stadsbusstrafiken i Uppsala, verksamheten omfattar \u00e4ven fordonsverkstad, serviceresor och h\u00e5llplatsservice. \nVi v\u00e4rdes\u00e4tter en j\u00e4mn \u00e5lders- och k\u00f6nsf\u00f6rdelning samt etnisk och kulturell m\u00e5ngfald. I dag har vi medarbetare fr\u00e5n \u00f6ver 40 olika nationaliteter \u2013 n\u00e5got vi \u00e4r mycket stolta \u00f6ver.\n\r\n\r\nAns\u00f6kan\n\r\nI denna rekrytering samarbetar GUB med SJR. F\u00f6r mer information \u00e4r du v\u00e4lkommen att kontakta ansvarig rekryteringskonsult Christine Stamfeldt via christine.stamfeldt@sjr.se. Sista ans\u00f6kningsdag 2026-09-17. Alla ans\u00f6kningar och kontakter hanteras konfidentiellt. \n\nVarmt v\u00e4lkommen med din ans\u00f6kan!\r\n\r\n#Bildl\u00e4nk\n\r\nhttps:\/\/media.sjr.se\/wp-content\/uploads\/2026\/05\/SJR-konsult-uppdrag-32.jpg","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":" Vaksalagatan 2 ","full_address":null,"city":"Uppsala","country":"SE","latitude":59.862753156601,"longitude":17.643879592212},"metadata":{"region":"Uppsala l\u00e4n","duration":"Tills vidare","employer":"SJR in Sweden AB","postcode":"75331","positions":1,"profession":"Administrativ assistent","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","scope_of_work":"100\u2013100 %","working_hours":"Heltid","contact_person":"Christine  Stamfeldt","driving_license":true,"employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"GUB","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":6,"ai_views_count":11,"bot_views_count":0,"ai_vendor_counts":{"meta":5,"other":4,"openai":1,"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"christine.stamfeldt@sjr.se","images":[],"published_at":"2026-09-03T14:29:00+00:00","expires_at":"2026-09-17T23:59:59+00:00","created_at":"2026-09-04T03:21:15+00:00","updated_at":"2026-09-17T03:14:05+00:00"}}