{"data":{"id":151458,"slug":"administrativ-koordinator-till-larosate-i-goteborg","type":"job","title":"Administrative Coordinator at Educational Institution in Gothenburg","description":"Do you want to work in a varied and international environment where administration, service, and coordination are central? Do you thrive with many contact points and enjoy independently creating structure in a daily routine that encompasses both practical and administrative matters? The administrator position is a consulting assignment with our partner, a well-established educational institution in Gothenburg.\n\nAbout the PositionOur partner is a well-established educational institution where research, education, and collaboration meet to contribute to sustainable and competitive societal development. Operations are conducted in an international and dynamic environment with employees, researchers, students, and collaboration partners from around the world.\n\nIn the role of administrator, you will have a broad and varied daily routine where you work closely with managers, researchers, administrators, economists, and external vendors. The position is divided into two main areas of responsibility.\n\nOne part of the work is linked to the institution's facilities and infrastructure. Here you support the administrative manager in facility-related projects and serve as an important contact person for matters concerning workplaces, premises, furniture, signage, maintenance requests, and work environment.\n\nThe other part of the position involves administrative and coordinating support to a national competence center. You plan and administer meetings, seminars, conferences, and other events. You also work with documentation, minutes, registers, financial summaries, and project-related administration.\n\nThe role suits you if you appreciate variety and enjoy switching between ongoing administration, practical coordination, and longer-term planning.\n\nIn summary, your work involves:\nSupporting the administrative manager in facility-related projects and matters.\nHandling maintenance requests and questions concerning premises, workplaces, and infrastructure.\nServing as a contact person for employees, managers, property owners, and external vendors.\nContributing to efficient, safe, and well-organized use of the institution's facilities.\nHandling matters concerning furniture, signage, and temporary workplaces.\nPlanning and administering board meetings, seminars, conferences, and other events.\nResponsible for meeting invitations, distributions, minutes, documentation, reports, and record management.\nPreparing simple financial summaries and invoicing documentation.\nFollowing up payments and financial documentation together with the responsible economist.\nAdministering contact registers, contracts, and project-related tasks.\nProviding administrative support in national and international collaboration projects.\nContributing to internal events and the institution's shared operational support.\n\nWe are Looking for YouWe are looking for someone with at least three years of experience in administrative work who is accustomed to managing multiple parallel tasks. You have good organizational abilities and feel confident independently structuring, planning, and prioritizing your work after an initial training period.\n\nYou have post-secondary education in, for example, administration, finance, project management, or another relevant field. Equivalent work experience may also be sufficient.\n\nTo succeed in this role, you need to:\nHave at least three years of experience in administrative work.\nHave experience with qualified and varied administrative tasks.\nHave strong ability to plan, coordinate, and prioritize multiple tasks simultaneously.\nBe able to work independently and create structure in your own work.\nCommunicate fluently in Swedish and English, both spoken and written.\nHave good knowledge of the Microsoft Office suite.\nBe able to work in Word and prepare simple financial summaries in Excel.\nBe able to start the position no later than October 1, 2026.\n\nWe see that you are a structured, service-oriented, and solution-focused person. You take responsibility for your tasks, see what needs to be done, and drive work forward independently. Since the role involves many contacts, you also need to be communicative and have an easy time collaborating with people in different roles and operations. You are unpretentious, flexible, and thrive in a daily routine where tasks vary between practical matters, administration, and coordination.\n\nIt is advantageous if you have:\nExperience working within a university, college, or other public sector organization.\nExperience with financial administration and budget tracking.\nWorked with project support or project-related administration.\nExperience with facility, property, or workplace-related matters.\nWorked in an international organization or environment.\n\nDue to security requirements linked to the institution's reporting system, the position cannot be filled by a person who is a student at the educational institution in question and is on a study leave or has not yet completed their studies there.\n\nAbout the EmploymentThis is a consulting assignment where you will be employed by OIO. The assignment starts immediately or no later than October 1, 2026 and runs through January 2028.\n\nScope: Full-timeStart: Immediately or no later than October 1, 2026Placement: GothenburgSalary: Fixed monthly salary\n\nAbout OIOOur passion is helping you find the right role and workplace. At the same time, we are aware that you are selective and choose carefully before your next career step\u2014we would too. That is why we work dedicatedly in the recruitment process to get to know you and your ambitions. We believe that people in the right place have a better chance of reaching their full potential. Through fair, straightforward employment terms and engaged leadership, we then actively work on your engagement and development. In this way, we strive to become a natural career partner for you. We are as picky as you are.","language":"sv","is_translated":true,"title_original":"Administrativ koordinator till l\u00e4ros\u00e4te i G\u00f6teborg","description_original":"Vill du arbeta i en varierad och internationell milj\u00f6 d\u00e4r administration, service och samordning st\u00e5r i centrum? Trivs du med m\u00e5nga kontaktytor och med att sj\u00e4lvst\u00e4ndigt skapa struktur i en vardag som rymmer b\u00e5de praktiska och administrativa fr\u00e5gor? Tj\u00e4nsten som administrat\u00f6r \u00e4r ett konsultuppdrag hos v\u00e5r partner, ett v\u00e4letablerat l\u00e4ros\u00e4te i G\u00f6teborg. \nOm tj\u00e4nstenV\u00e5r partner \u00e4r ett v\u00e4letablerat l\u00e4ros\u00e4te d\u00e4r forskning, utbildning och samverkan m\u00f6ts f\u00f6r att bidra till en h\u00e5llbar och konkurrenskraftig samh\u00e4llsutveckling. Verksamheten bedrivs i en internationell och dynamisk milj\u00f6 med medarbetare, forskare, studenter och samarbetspartners fr\u00e5n hela v\u00e4rlden.\nI rollen som administrat\u00f6r f\u00e5r du en bred och omv\u00e4xlande vardag d\u00e4r du arbetar n\u00e4ra chefer, forskare, administrat\u00f6rer, ekonomer och externa leverant\u00f6rer. Tj\u00e4nsten \u00e4r uppdelad i tv\u00e5 huvudsakliga ansvarsomr\u00e5den.\nEna delen av arbetet \u00e4r kopplat till institutionens lokaler och infrastruktur. H\u00e4r st\u00f6ttar du den administrativa chefen i lokalrelaterade projekt och \u00e4r en viktig kontaktperson i fr\u00e5gor som r\u00f6r arbetsplatser, lokaler, m\u00f6bler, skyltning, felanm\u00e4lningar och arbetsmilj\u00f6.\nDen andra delen av tj\u00e4nsten inneb\u00e4r administrativt och koordinerande st\u00f6d till ett nationellt kompetenscenter. Du planerar och administrerar bland annat m\u00f6ten, seminarier, konferenser och andra arrangemang. Du arbetar \u00e4ven med dokumentation, protokoll, register, ekonomiska sammanst\u00e4llningar och projektrelaterad administration.\nRollen passar dig som uppskattar variation och som trivs med att v\u00e4xla mellan l\u00f6pande administration, praktisk samordning och mer l\u00e5ngsiktig planering.\nSammanfattningsvis inneb\u00e4r ditt arbete att:\nSt\u00f6dja administrativ chef i lokalrelaterade projekt och \u00e4renden.\nHantera felanm\u00e4lningar och fr\u00e5gor som r\u00f6r lokaler, arbetsplatser och infrastruktur.\nVara kontaktperson gentemot medarbetare, chefer, fastighets\u00e4gare och externa leverant\u00f6rer.\nBidra till en effektiv, s\u00e4ker och v\u00e4lorganiserad anv\u00e4ndning av institutionens lokaler.\nHantera fr\u00e5gor kring m\u00f6bler, skyltning och tillf\u00e4lliga arbetsplatser.\nPlanera och administrera styrelsem\u00f6ten, seminarier, konferenser och andra arrangemang.\nAnsvara f\u00f6r kallelser, utskick, protokoll, dokumentation, rapporter och diarief\u00f6ring.\nTa fram enklare ekonomiska sammanst\u00e4llningar och faktureringsunderlag.\nF\u00f6lja upp betalningar och ekonomiska underlag tillsammans med ansvarig ekonom.\nAdministrera kontaktregister, avtal och projektrelaterade uppgifter.\nGe administrativt st\u00f6d i nationella och internationella samverkansprojekt.\nBidra vid interna arrangemang och i institutionens gemensamma verksamhetsst\u00f6d.\nVi s\u00f6ker dig som\nVi s\u00f6ker dig som har minst tre \u00e5rs erfarenhet av administrativt arbete och som \u00e4r van vid att hantera flera parallella uppgifter. Du har en god organisatorisk f\u00f6rm\u00e5ga och k\u00e4nner dig trygg med att sj\u00e4lvst\u00e4ndigt strukturera, planera och prioritera ditt arbete efter en inledande uppl\u00e4rning.\nDu har en eftergymnasial utbildning inom exempelvis administration, ekonomi, projektledning eller ett annat relevant omr\u00e5de. Motsvarande arbetslivserfarenhet kan ocks\u00e5 vara tillr\u00e4cklig.\nF\u00f6r att lyckas i rollen beh\u00f6ver du:\nHa minst tre \u00e5rs erfarenhet av administrativt arbete.\nHa erfarenhet av kvalificerade och varierande administrativa arbetsuppgifter.\nHa god f\u00f6rm\u00e5ga att planera, koordinera och prioritera flera uppgifter samtidigt.\nKunna arbeta sj\u00e4lvst\u00e4ndigt och skapa struktur i ditt eget arbete.\nKommunicera obehindrat p\u00e5 svenska och engelska i tal och skrift.\nHa goda kunskaper i Microsoft Office-paketet.\nKunna arbeta i Word och ta fram enklare ekonomiska sammanst\u00e4llningar i Excel.\nHa m\u00f6jlighet att tilltr\u00e4da tj\u00e4nsten senast den 1 oktober 2026.\n\nVi ser att du \u00e4r en strukturerad, serviceinriktad och l\u00f6sningsorienterad person. Du tar ansvar f\u00f6r dina arbetsuppgifter, ser vad som beh\u00f6ver g\u00f6ras och driver arbetet fram\u00e5t p\u00e5 ett sj\u00e4lvst\u00e4ndigt s\u00e4tt. Eftersom rollen inneb\u00e4r m\u00e5nga kontakter beh\u00f6ver du ocks\u00e5 vara kommunikativ och ha l\u00e4tt f\u00f6r att samarbeta med personer i olika roller och verksamheter. Du \u00e4r prestigel\u00f6s, flexibel och trivs i en vardag d\u00e4r arbetsuppgifterna varierar mellan praktiska fr\u00e5gor, administration och koordinering.\nDet \u00e4r meriterande om du har:\nErfarenhet av arbete inom universitet, h\u00f6gskola eller annan offentlig verksamhet.\nErfarenhet av ekonomiadministration och budgetuppf\u00f6ljning.\nArbetat med projektst\u00f6d eller projektrelaterad administration.\nErfarenhet av lokal-, fastighets- eller arbetsplatsrelaterade fr\u00e5gor.\nArbetat i en internationell organisation eller milj\u00f6.\n\nP\u00e5 grund av s\u00e4kerhetskrav kopplade till l\u00e4ros\u00e4tets rapporteringssystem kan tj\u00e4nsten inte tills\u00e4ttas av en person som \u00e4r student vid det aktuella l\u00e4ros\u00e4tet och har studieuppeh\u00e5ll eller \u00e4nnu inte har avslutat sina studier d\u00e4r.\nOm anst\u00e4llningenDetta \u00e4r ett konsultuppdrag d\u00e4r du blir anst\u00e4lld hos OIO. Uppdraget startar omg\u00e5ende eller senast den 1 oktober 2026 och p\u00e5g\u00e5r till och med januari 2028. \nOmfattning: HeltidStart: Omg\u00e5ende eller senast 1 oktober 2026Placering: G\u00f6teborgL\u00f6n: Fast m\u00e5nadsl\u00f6n\nOm OIOV\u00e5r passion \u00e4r att hj\u00e4lpa dig till r\u00e4tt roll och arbetsplats. Vi \u00e4r samtidigt medvetna om att du \u00e4r kr\u00e4sen och v\u00e4ljer med omsorg inf\u00f6r n\u00e4sta karri\u00e4rsteg, det skulle vi ocks\u00e5 g\u00f6ra. D\u00e4rf\u00f6r arbetar vi dedikerat i rekryteringsprocessen f\u00f6r att l\u00e4ra k\u00e4nna dig och dina ambitioner. Vi tror n\u00e4mligen att m\u00e4nniskor p\u00e5 r\u00e4tt plats har st\u00f6rre chans att n\u00e5 sin fulla potential. Genom schyssta, okr\u00e5ngliga anst\u00e4llningsvillkor samt ett n\u00e4rvarande ledarskap arbetar vi d\u00e4refter aktivt med ditt engagemang och din utveckling. P\u00e5 s\u00e5 vis str\u00e4var vi efter att bli en sj\u00e4lvklar karri\u00e4rpartner f\u00f6r dig.\u00a0We are as picky as you are.","price":null,"currency":"SEK","status":"active","noindex":false,"location":{"address":"Kungsportsavenyn 10","full_address":null,"city":"G\u00f6teborg","country":"SE","latitude":57.700369606996,"longitude":11.975506217898},"metadata":{"region":"V\u00e4stra G\u00f6talands l\u00e4n","duration":"6 m\u00e5nader eller l\u00e4ngre","employer":"OIO V\u00e4st AB","postcode":"41136","positions":1,"profession":"Administrativ assistent","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","scope_of_work":"100\u2013100 %","working_hours":"Heltid","contact_person":"Elsa Jonasson","employment_type":"Vanlig anst\u00e4llning","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"OIO V\u00e4st AB","experience_required":true},"user_id":null,"is_sponsored":false,"views_count":1,"ai_views_count":1,"ai_vendor_counts":{"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"elsa.jonasson@oio.se","images":[],"published_at":"2026-08-06T18:02:32+00:00","expires_at":"2026-08-31T23:59:59+00:00","created_at":"2026-08-15T03:25:01+00:00","updated_at":"2026-08-17T18:45:24+00:00"}}