{"data":{"id":215720,"slug":"administrativ-koordinator-till-stiftelsen-fanzingo-i-alby","type":"job","title":"Administrative Coordinator at Stiftelsen Fanzingo in Alby","description":"About Fanzingo\nStiftelsen Fanzingo i Alby, Botkyrka, is a values-driven organization that gives children and young people the opportunity to express themselves, develop, and make their voices heard through culture, media, and creative work \u2013 particularly groups that are underrepresented in society.\nFanzingo is now seeking a structured and self-driven administrative coordinator for a broad role in finance, organizational administration, and operational support. You will work closely with the operations manager, CEO, and project leaders, ensuring that administrative processes, routines, documentation, and systems function properly and are kept up to date.\nYour responsibilities\nFinance and payroll administration \u2013 a major part of the role:\n\nManage vendor invoices, customer invoicing, receipts, reimbursements, and corporate cards\n\n\nRegister financial documentation in Visma\/Spiris and prepare payments\n\n\nCompile documentation for the bookkeeping and payroll consultant, such as discrepancies and benefits\n\n\nUpdate budget and follow-up documents with recorded expenses and personnel costs\n\n\nReport information to Collectum, Fora, F\u00f6rs\u00e4kringskassan, and others\n\n\nCompile figures, charts, and financial documentation for board meetings\n\n\nOrganization:\n\nPrepare documentation for board meetings and annual general meetings \u2013 agendas, materials, follow-up updates, and regulatory reporting\n\n\nPrimary responsibility for minutes and finalization of meeting protocols\n\n\nCoordinate work on the activity report, collect materials, and write certain organization-wide sections\n\n\nEnsure that activity statistics are reported continuously and compile results\n\n\nFollow up on surveys and impact measurements that have been decided\n\n\nPersonnel, systems, and documentation:\n\nAdministration for new hires and departures, employment documents, and personnel records\n\n\nManage user accounts, Adobe Admin, Google Admin, and other permissions and systems\n\n\nAccess cards, keys, and other practical permissions\n\n\nOrganization and filing of agreements, registers, templates, and other important documents\n\n\nProject and activity administration:\n\nSupport project managers with documentation, compilations, and administrative deadlines\n\n\nPrepare administrative parts of applications and reports, format materials, and manage submissions in digital systems\n\n\nHandle shared administrative emails and inquiries\n\n\nContribute to developing and improving administrative routines\n\n\nManage purchasing, deliveries, mail, and practical matters related to the office and facilities\n\n\nWhen needed, may also include simple communication tasks, such as publishing information or images on social media.\nWho are you?\n\nExperience with broad administration including financial administration\n\n\nFamiliar with invoices, receipts, and financial documentation\n\n\nStructured, thorough, and good at following up on tasks that need to be completed\n\n\nIndependent and accustomed to managing multiple parallel tasks and deadlines\n\n\nGood digital skills and quick to learn new systems\n\n\nExpress yourself very well in Swedish and write clear minutes, compilations, and administrative texts\n\n\nYou are responsible, self-driven, and take initiative: you see what needs to be done, drive your tasks forward, and follow up on things that risk falling through the cracks. At the same time, you collaborate closely with others and communicate clearly. We place great emphasis on personal qualities. You don't need to know all systems from the start \u2013 what matters is a solid administrative foundation, confidence with financial administration, and the ability to develop new routines.\nMeritorious qualifications\n\nExperience with financial systems such as Visma\/Spiris\n\n\nPayroll or personnel administration\n\n\nProject or board administration\n\n\nWork with nonprofit or project-financed activities, or activity statistics\n\n\nEnglish\n\n\nWhat Fanzingo offers\nFanzingo aims to be a sustainable workplace where work can be combined with health, parenthood, and life outside work:\n\nOne hour lunch break during working hours\n\n\nTwo hours of wellness activities on paid working time per week\n\n\nContributions for wellness, dental care, healthcare, and vaccinations\n\n\nNo waiting period deduction\n\n\nMedical appointments on paid working time\n\n\nUp to four days per year for care of family members on paid working time\n\n\nParental pay during parental leave\n\n\nRemote work on Fridays\n\n\nYou will have a broad role close to the operations and the opportunity to influence how administration develops, in a workplace that actively works with work environment, equality, and inclusion.\nApplication\nFull-time position directly with Stiftelsen Fanzingo, with a six-month probationary period leading to a permanent position. Office location in Alby, Botkyrka; on-site Monday\u2013Thursday, remote work possible on Fridays. Start as soon as possible.\nThe recruitment is conducted in collaboration with Miljonbemanning. Apply via the form below with CV and a few short answers. Application deadline: September 30, 2026; selection is ongoing. Questions: info@miljonbemanning.se.\nAbout Miljonbemanning\nWe are a staffing company with the mission of creating an inclusive labor market where everyone is judged on equal terms \u2013 We search where no one else searches; we warmly welcome your application.","language":"sv","is_translated":true,"title_original":"Administrativ koordinator till Stiftelsen Fanzingo i Alby","description_original":"Om Fanzingo\nStiftelsen Fanzingo i Alby, Botkyrka, \u00e4r en v\u00e4rderingsdriven organisation som ger barn och unga m\u00f6jlighet att uttrycka sig, utvecklas och g\u00f6ra sina r\u00f6ster h\u00f6rda genom kultur, media och eget skapande \u2013 s\u00e4rskilt grupper som \u00e4r underrepresenterade i samh\u00e4llet.\nFanzingo s\u00f6ker nu en strukturerad och sj\u00e4lvg\u00e5ende administrativ koordinator till en bred roll inom ekonomi, organisationsadministration och verksamhetsst\u00f6d. Du arbetar n\u00e4ra operativ chef, VD och projektledare och ser till att administrativa processer, rutiner, underlag och system fungerar och \u00e4r uppdaterade.\nDina arbetsuppgifter\nEkonomi och l\u00f6neadministration \u2013 en stor del av rollen:\n\nHantera leverant\u00f6rsfakturor, kundfakturering, kvitton, utl\u00e4gg och f\u00f6retagskort\n\n\nRegistrera ekonomiska underlag i Visma\/Spiris och f\u00f6rbereda betalningar\n\n\nSammanst\u00e4lla underlag till bokf\u00f6rings- och l\u00f6nekonsult, t.ex. avvikelser och f\u00f6rm\u00e5ner\n\n\nUppdatera budget- och uppf\u00f6ljningsdokument med bokf\u00f6rda utfall och personalkostnader\n\n\nRapportera uppgifter till bland annat Collectum, Fora och F\u00f6rs\u00e4kringskassan\n\n\nSammanst\u00e4lla siffror, diagram och ekonomiska underlag inf\u00f6r styrelsem\u00f6ten\n\n\nOrganisation:\n\nF\u00f6rbereda underlag inf\u00f6r styrelsem\u00f6ten och \u00e5rsst\u00e4mma \u2013 dagordningar, handlingar, efterf\u00f6ljande uppdateringar och myndighetsrapportering\n\n\nHuvudansvar f\u00f6r protokollf\u00f6ring och f\u00e4rdigst\u00e4llande av protokoll\n\n\nSamordna arbetet med verksamhetsber\u00e4ttelsen, samla in material och skriva vissa organisations\u00f6vergripande delar\n\n\nS\u00e4kerst\u00e4lla att verksamhetsstatistik rapporteras in l\u00f6pande och sammanst\u00e4lla resultaten\n\n\nF\u00f6lja upp att beslutade enk\u00e4ter och effektm\u00e4tningar genomf\u00f6rs\n\n\nPersonal, system och dokumentation:\n\nAdministration vid nyanst\u00e4llningar och avslut, anst\u00e4llningsdokument och personalregister\n\n\nAdministrera anv\u00e4ndarkonton, Adobe Admin, Google Admin och andra beh\u00f6righeter och system\n\n\nPasserbrickor, nycklar och andra praktiska beh\u00f6righeter\n\n\nStruktur och arkivering av avtal, register, mallar och andra viktiga dokument\n\n\nProjekt- och verksamhetsadministration:\n\nSt\u00f6tta projektledare med dokumentation, sammanst\u00e4llningar och administrativa deadlines\n\n\nF\u00f6rbereda administrativa delar av ans\u00f6kningar och redovisningar, formatera material och hantera inskick i digitala system\n\n\nHantera gemensamma administrativa mejl och f\u00f6rfr\u00e5gningar\n\n\nBidra till att utveckla och f\u00f6rb\u00e4ttra administrativa rutiner\n\n\nHantera ink\u00f6p, leveranser, post och praktiska fr\u00e5gor kring lokal och kontor\n\n\nVid behov kan \u00e4ven enklare kommunikationsuppgifter ing\u00e5, exempelvis att publicera information eller bilder i sociala medier.\nVem \u00e4r du?\n\nErfarenhet av bred administration d\u00e4r ekonomiadministration har ing\u00e5tt\n\n\nVan vid fakturor, kvitton och ekonomiska underlag\n\n\nStrukturerad, noggrann och bra p\u00e5 att f\u00f6lja upp det som beh\u00f6ver bli gjort\n\n\nSj\u00e4lvst\u00e4ndig och van att hantera flera parallella uppgifter och deadlines\n\n\nGod digital vana och l\u00e4tt f\u00f6r att s\u00e4tta dig in i nya system\n\n\nUttrycker dig mycket v\u00e4l p\u00e5 svenska och skriver tydliga protokoll, sammanst\u00e4llningar och administrativa texter\n\n\nDu \u00e4r ansvarstagande, sj\u00e4lvg\u00e5ende och initiativtagande: du ser vad som beh\u00f6ver g\u00f6ras, driver dina uppgifter fram\u00e5t och f\u00f6ljer upp s\u00e5dant som riskerar att falla mellan stolarna. Samtidigt samarbetar du n\u00e4ra andra och kommunicerar tydligt. Vi l\u00e4gger stor vikt vid personliga f\u00f6rm\u00e5gor. Du beh\u00f6ver inte kunna alla system fr\u00e5n b\u00f6rjan \u2013 det viktiga \u00e4r en stabil administrativ grund, trygghet med ekonomiadministration och f\u00f6rm\u00e5ga att utveckla nya rutiner.\nMeriterande\n\nErfarenhet av ekonomisystem som Visma\/Spiris\n\n\nL\u00f6ne- eller personaladministration\n\n\nProjekt- eller styrelseadministration\n\n\nIdeell eller projektfinansierad verksamhet, eller verksamhetsstatistik\n\n\nEngelska\n\n\nDet h\u00e4r erbjuder Fanzingo\nFanzingo ska vara en h\u00e5llbar arbetsplats d\u00e4r arbete g\u00e5r att kombinera med h\u00e4lsa, f\u00f6r\u00e4ldraskap och livet utanf\u00f6r jobbet:\n\nEn timmes lunch inom arbetstiden\n\n\nTv\u00e5 timmars friskv\u00e5rd p\u00e5 betald arbetstid per vecka\n\n\nBidrag f\u00f6r friskv\u00e5rd, tandv\u00e5rd, sjukv\u00e5rd och vaccin\n\n\nInget karensavdrag\n\n\nV\u00e5rdbes\u00f6k p\u00e5 betald arbetstid\n\n\nUpp till fyra dagar per \u00e5r f\u00f6r v\u00e5rd av anh\u00f6rig p\u00e5 betald arbetstid\n\n\nF\u00f6r\u00e4ldral\u00f6n vid f\u00f6r\u00e4ldraledighet\n\n\nHemarbete p\u00e5 fredagar\n\n\nDu f\u00e5r en bred roll n\u00e4ra verksamheten och m\u00f6jlighet att p\u00e5verka hur administrationen utvecklas, p\u00e5 en arbetsplats som aktivt arbetar med arbetsmilj\u00f6, j\u00e4mlikhet och inkludering.\nAns\u00f6kan\nHeltidsanst\u00e4llning direkt hos Stiftelsen Fanzingo, med sex m\u00e5naders provanst\u00e4llning som \u00f6verg\u00e5r i tillsvidareanst\u00e4llning. Placering p\u00e5 kontoret i Alby, Botkyrka; p\u00e5 plats m\u00e5ndag\u2013torsdag, hemarbete m\u00f6jligt p\u00e5 fredagar. Tilltr\u00e4de s\u00e5 snart som m\u00f6jligt.\nRekryteringen sker i samarbete med Miljonbemanning. Ans\u00f6k via formul\u00e4ret nedan med CV och n\u00e5gra korta fr\u00e5gor. Sista ans\u00f6kningsdag 30 september 2026, urval sker l\u00f6pande.  Fr\u00e5gor: info@miljonbemanning.se.\nOm Miljonbemanning\nVi \u00e4r ett kompetensf\u00f6rs\u00f6rjningsf\u00f6retag med missionen att skapa en inkluderande arbetsmarknad d\u00e4r alla bed\u00f6ms p\u00e5 lika villkor - Vi letar d\u00e4r ingen annan letar; varmt v\u00e4lkommen med din ans\u00f6kan.","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":"Albyv\u00e4gen 7","full_address":null,"city":"Norsborg","country":"SE","latitude":59.238780626946,"longitude":17.847037102358},"metadata":{"region":"Stockholms l\u00e4n","duration":"Tills vidare","employer":"Miljonbemanning AB","postcode":"14557","positions":1,"profession":"Administrativ assistent","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"https:\/\/jobb.miljonbemanning.se","scope_of_work":"100\u2013100 %","working_hours":"Heltid","employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Miljonbemanning","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":2,"bot_views_count":2,"ai_vendor_counts":{"openai":1,"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"info@miljonbemanning.se","images":[],"published_at":"2026-09-16T15:45:50+00:00","expires_at":"2027-03-15T23:59:59+00:00","created_at":"2026-09-17T03:55:54+00:00","updated_at":"2026-09-19T03:13:40+00:00"}}