{"data":{"id":208195,"slug":"administrativ-samordnare-3","type":"job","title":"Administrative Coordinator","description":"Department of Computer and Systems Sciences. With over 200 employees and 4,500 students, the Department of Computer and Systems Sciences (DSV) is a strong and dynamic research and educational environment. The field of computer and systems sciences spans technology, humanities, social sciences, and behavioral sciences, with great relevance to how we will live today and in the future. Our research focuses on how IT should be designed to benefit people, organizations, and society as a whole.\nMore information about us can be found at: Department of Computer and Systems Sciences.\nSPIDER (the Swedish Program for ICT in Developing Regions) is an independent center at the Department of Computer and Systems Sciences (DSV), Stockholm University that focuses on digitalization of international development cooperation.\nMore information about us can be found at: SPIDER.\nWe are now seeking an experienced administrative coordinator who wants to play a key role in the development of SPIDER. As an administrative coordinator, you will be responsible for ensuring that the center's administrative operations function effectively and professionally. The role is broad and independent and includes finance, contracts, procurement, international coordination, travel administration, board administration, and support to management.\nDuties\nThe duties include:\nAdministration and Operational Support\nResponsible for and further develop SPIDER's administrative routines, processes, and document management.\nProvide qualified administrative support to the center director and other staff members.\nCoordinate and administer internal and external meetings, board meetings, and international events.\nPrepare agendas and take minutes in Swedish and English.\nProofread reports, applications, and other policy documents.\nAdminister and quality assure project applications and decision-making processes.\n\nFinance, Contracts, and Procurement\nResponsible for administering contracts with Swedish and international partners.\nSupport budget work, financial monitoring, and project closeout.\nHandle invoices and follow up on financial documentation.\nCoordinate internal and external audits.\nInitiate and administer procurements and maintain contact with vendors.\n\nTravel and International Coordination\nPlan and book international travel, hotels, and conferences for employees, experts, and program participants.\nProvide practical support regarding visas, travel administration, and other logistical matters.\nServe as a contact person for program participants and international partners.\n\nOther administrative tasks within the center may occur.\nQualifications\nRequirements\nA relevant academic degree in public administration, business economics, political science, or another relevant field, or equivalent experience.\nSeveral years of documented experience in qualified administrative work, preferably as an Office Manager, administrative coordinator, or similar position.\nExperience with independent administrative responsibility within a complex organization.\nExperience with budget administration, financial monitoring, and invoice handling.\nExperience with contract management and administration of procurements.\nExperience planning and coordinating international travel, meetings, and conferences.\nVery strong administrative and organizational skills.\nVery strong computer skills and experience with Microsoft Office, particularly Excel.\nVery strong ability to express yourself in Swedish and English, both verbally and in writing.\nAbility to work independently, prioritize, and manage multiple parallel tasks.\n\nMeritorious\nExperience with administrative work at a university or higher education institution.\nExperience working in international development cooperation or donor-funded projects.\nExperience with Sida-funded projects or other international donors.\nExperience with public procurement and contract administration.\nExperience with financial administration and auditing.\nExperience with international event and conference planning.\nExperience with the university's administrative systems (e.g., Raindance, Primula, Proceedo, or equivalent).\nAdditional language skills, particularly French or Portuguese.\n\nPersonal Qualities\nWe are looking for an experienced administrator with strong self-motivation and a high sense of structure and quality. You are service-minded, unpretentious, and enjoy providing support to others while taking significant personal responsibility. You have an easy time building good relationships, work solution-oriented, and remain calm even when multiple tasks are underway simultaneously. You are thorough, proactive, and maintain a professional approach in interactions with international partners.\nAbout the Position\nThe position is full-time and limited to 12 months. Stockholm University applies individual salary setting. Start date by agreement.\nWe Offer\nWith us, you'll experience the dynamics of the interaction between higher education and research that makes Stockholm University an exciting and creative environment. You will work in an international setting and receive favorable terms.\nStockholm University is committed to being a workplace free from discrimination that provides equal rights and opportunities for all.\nContact\nAdditional information is provided by Caroline Wamala Larsson, Center Director for SPIDER, phone 08-16 15 32, caroline@spidercenter.org.\nApplication\nYou apply for the position through Stockholm University's recruitment system. As an applicant, you are responsible for ensuring that your application is complete and submitted to the university no later than the final application deadline.\nInstructions for applicants can be found on the website: how to apply for a position.\nStockholm University contributes to the development of a sustainable democratic society through knowledge, enlightenment, and the pursuit of truth.","language":"sv","is_translated":true,"title_original":"Administrativ samordnare","description_original":"Institutionen f\u00f6r data- och systemvetenskap. Med \u00f6ver 200 anst\u00e4llda och 4 500 studenter \u00e4r Institutionen f\u00f6r data- och systemvetenskap (DSV) en stark och dynamisk forsknings- och utbildningsmilj\u00f6. \u00c4mnet data- och systemvetenskap r\u00f6r sig mellan teknik, humaniora, samh\u00e4llsvetenskap och beteendevetenskap, med stor relevans f\u00f6r hur vi ska leva i dag och i framtiden. V\u00e5r forskning handlar om hur IT ska utformas f\u00f6r att vara till nytta f\u00f6r m\u00e4nniskor, organisationer och hela samh\u00e4llen.\nMer information om oss finns p\u00e5: Institutionen f\u00f6r data- och systemvetenskap.\nSPIDER (the Swedish Program for ICT in Developing Regions) \u00e4r ett oberoende centrum vid Institutionen f\u00f6r Data och Systemvetenskap (DSV), Stockholms Universitet som fokuserar p\u00e5 digitalisering av det internationella utvecklingssamarbetet.\nMer information om oss finns p\u00e5: SPIDER.\nVi s\u00f6ker nu en erfaren administrativ samordnare som vill spela en nyckelroll i utvecklingen av SPIDER. Som administrativ samordnare ansvar du f\u00f6r att s\u00e4kerst\u00e4lla att centrets administrativa verksamhet fungerar effektivt och professionellt. Rollen \u00e4r bred och sj\u00e4lvst\u00e4ndig och omfattar bland annat ekonomi, avtal, upphandling, internationell samordning, reseadministration, styrelseadministration och st\u00f6d till ledningen.\nArbetsuppgifter\nArbetsuppgifterna omfattar bland annat:\nAdministration och verksamhetsst\u00f6d\nAnsvara f\u00f6r och vidareutveckla SPIDERs administrativa rutiner, processer och dokumenthantering.\nGe kvalificerat administrativt st\u00f6d till centrumf\u00f6rest\u00e5ndaren och \u00f6vriga medarbetare.\nSamordna och administrera interna och externa m\u00f6ten, styrelsem\u00f6ten och internationella evenemang.\nUppr\u00e4tta dagordningar och f\u00f6ra protokoll p\u00e5 svenska och engelska.\nKorrekturl\u00e4sa rapporter, ans\u00f6kningar och andra styrdokument.\nAdministrera och kvalitetss\u00e4kra projektans\u00f6kningar och beslutsprocesser.\n\nEkonomi, avtal och upphandling\nAnsvara f\u00f6r administration av avtal med svenska och internationella samarbetspartners.\nSt\u00f6dja budgetarbete, ekonomisk uppf\u00f6ljning och projektavslut.\nHantera fakturor och f\u00f6lja upp ekonomiska underlag.\nSamordna interna och externa revisioner.\nInitiera och administrera upphandlingar samt ha kontakt med leverant\u00f6rer.\n\nResor och internationell samordning\nPlanera och boka internationella resor, hotell och konferenser f\u00f6r medarbetare, experter och programdeltagare.\nGe praktiskt st\u00f6d kring visum, reseadministration och andra logistiska fr\u00e5gor.\nFungera som kontaktperson gentemot programdeltagare och internationella samarbetspartners.\n\nAndra administrativa arbetsuppgifter inom centret kan f\u00f6rekomma.\nKvalifikationer\nKrav\nRelevant akademisk examen inom offentlig f\u00f6rvaltning, f\u00f6retagsekonomi, statsvetenskap eller annat relevant omr\u00e5de, alternativt motsvarande erfarenhet.\nFlera \u00e5rs dokumenterad erfarenhet av kvalificerat administrativt arbete, g\u00e4rna som Office Manager, administrativ samordnare eller liknande.\nErfarenhet av sj\u00e4lvst\u00e4ndigt administrativt ansvar inom en komplex organisation.\nErfarenhet av budgetadministration, ekonomisk uppf\u00f6ljning och fakturahantering.\nErfarenhet av avtalshantering och administration av upphandlingar.\nErfarenhet av planering och koordinering av internationella resor, m\u00f6ten och konferenser.\nMycket god administrativ och organisatorisk f\u00f6rm\u00e5ga.\nMycket god datorvana och erfarenhet av Microsoft Office, s\u00e4rskilt Excel.\nMycket god f\u00f6rm\u00e5ga att uttrycka sig p\u00e5 svenska och engelska i tal och skrift.\nF\u00f6rm\u00e5ga att arbeta sj\u00e4lvst\u00e4ndigt, prioritera och hantera flera parallella arbetsuppgifter.\n\nMeriterande\nErfarenhet av administrativt arbete vid universitet eller h\u00f6gskola.\nErfarenhet av arbete inom internationellt utvecklingssamarbete eller bist\u00e5ndsfinansierade projekt.\nErfarenhet av Sida-finansierade projekt eller andra internationella givare.\nErfarenhet av offentlig upphandling och avtalsadministration.\nErfarenhet av ekonomiadministration och revision.\nErfarenhet av internationell event- och konferensplanering.\nErfarenhet av universitetets administrativa system (t.ex. Raindance, Primula, Proceedo eller motsvarande).\nYtterligare spr\u00e5kkunskaper, s\u00e4rskilt franska eller portugisiska.\n\nPersonliga egenskaper\nVi s\u00f6ker dig som \u00e4r en erfaren administrat\u00f6r med ett starkt eget driv och en h\u00f6g k\u00e4nsla f\u00f6r struktur och kvalitet. Du \u00e4r serviceinriktad, prestigel\u00f6s och trivs med att ge st\u00f6d till andra samtidigt som du tar ett stort eget ansvar. Du har l\u00e4tt f\u00f6r att skapa goda relationer, arbetar l\u00f6sningsorienterat och beh\u00e5ller lugnet \u00e4ven n\u00e4r m\u00e5nga uppgifter p\u00e5g\u00e5r samtidigt. Du \u00e4r noggrann, initiativrik och har ett professionellt f\u00f6rh\u00e5llningss\u00e4tt i m\u00f6tet med internationella samarbetspartners.\nOm anst\u00e4llningen\nAnst\u00e4llningen avser heltid och \u00e4r tidsbegr\u00e4nsad till 12 m\u00e5nader. Stockholms universitet till\u00e4mpar individuell l\u00f6nes\u00e4ttning. Tilltr\u00e4de enligt \u00f6verenskommelse.\nVi erbjuder\nHos oss f\u00e5r du dynamiken i samspelet mellan h\u00f6gre utbildning och forskning som g\u00f6r Stockholms universitet till en sp\u00e4nnande och kreativ milj\u00f6. Du arbetar i en internationell milj\u00f6 och f\u00e5r f\u00f6rm\u00e5nliga villkor.\nStockholms universitet v\u00e4rnar om att vara en arbetsplats som \u00e4r fri fr\u00e5n diskriminering och ger lika r\u00e4ttigheter och m\u00f6jligheter f\u00f6r alla.\nKontakt\nYtterligare information l\u00e4mnas av Caroline Wamala Larsson, Centrumf\u00f6rest\u00e5ndare f\u00f6r SPIDER, tfn 08-16 15 32, caroline@spidercenter.org.\nAns\u00f6kan\nDu s\u00f6ker anst\u00e4llningen via Stockholms universitets rekryteringssystem. Du som s\u00f6kande ansvarar f\u00f6r att ans\u00f6kan \u00e4r komplett och att den \u00e4r universitetet tillhanda senast sista ans\u00f6kningsdag.\nAnvisningar f\u00f6r s\u00f6kande finns p\u00e5 webbsidan: att s\u00f6ka en anst\u00e4llning.\nStockholms universitet bidrar till det h\u00e5llbara demokratiska samh\u00e4llets utveckling genom kunskap, upplysning och sanningss\u00f6kande.","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":"Institutionen f\u00f6r data- och systemvetenskap","full_address":null,"city":"Kista","country":"SE","latitude":59.4063796,"longitude":17.9344817},"metadata":{"region":"Stockholms l\u00e4n","duration":"6 m\u00e5nader eller l\u00e4ngre","employer":"Stockholms Universitet","postcode":"16425","positions":1,"profession":"Administrativ assistent","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"https:\/\/www.su.se\/","scope_of_work":"100\u2013100 %","working_hours":"Heltid","contact_person":"Saco-S Saco-S","employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Institutionen f\u00f6r data- och systemvetenskap","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":7,"bot_views_count":2,"ai_vendor_counts":{"other":2,"openai":2,"anthropic":3},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":"08162000","owner_email":"saco@saco.su.se","images":[],"published_at":"2026-09-11T15:36:23+00:00","expires_at":"2026-09-21T23:59:59+00:00","created_at":"2026-09-12T03:30:53+00:00","updated_at":"2026-09-15T03:00:01+00:00"}}