{"data":{"id":181743,"slug":"administrator-till-malmo-citadellsgymnasium-vikariat","type":"job","title":"Administrator at Malm\u00f6 Citadellsgymnasium, Temporary Position","description":"Ref: 20261834\nMalm\u00f6 Citadellsgymnasium is seeking an administrator for a temporary position related to parental leave. The position is full-time (100%) with a possible start in December 2026 or January 2027 through February 2028.\nJob Responsibilities\nIn your role, you will be an important part of ensuring the school receives the administrative support it needs. You will also be part of a larger context together with administrators at Malm\u00f6 city's other upper secondary schools.\nWith us, you will provide close administrative support to the entire school leadership in areas such as student, personnel, finance, information, and government administration, as well as perform general administrative tasks. Your direct manager is the school's section head, and you will work closely with other roles in the section.\nIn your role, you will daily handle tasks with great variety, such as:\nReception and reception desk: Staff the school's reception, receive visitors, answer phone calls, and manage the school's shared email.\nSubstitute management: Handle daily absence reporting and book and coordinate short-term substitutes in the morning to ensure teaching runs smoothly.\nOrders and purchases: Manage the school's purchases of office supplies, educational materials, and other consumables according to applicable agreements.\nGeneral administration: Assist school leadership and staff with other administrative support, mail handling, and key\/tag management.\n\nQualifications\nRequirements:\nUpper secondary school diploma\nPrevious experience with similar work\nGood digital skills and ability to quickly learn new programs and systems\nGood knowledge of MS Office\nGood Swedish language skills, spoken and written.\n\nMeritorious:\nPost-secondary administrative education\nExperience with administrative work in schools or adult education\nExperience with service work, for example in customer service, reception, or similar\nExperience with substitute management and ordering, preferably in Malm\u00f6 City's systems.\n\nWe are looking for someone who is service-oriented and professional when interacting with staff, students, and guardians. As an administrator, you take responsibility for your tasks and feel comfortable working independently. You have a good ability to work in a structured manner and to plan, organize, and prioritize your tasks efficiently. You are quality-conscious, thorough, and well aware of goals and quality standards, and you place great emphasis on living up to these in your work.\nYou have a positive attitude, are solution-oriented, and enjoy collaborating with others. Furthermore, you understand how background, culture, and group affiliation affect individuals and relationships, and you contribute to an inclusive and respectful environment.\nAbout the Workplace\nMalm\u00f6 Citadellsgymnasium is a school in modern educational facilities in a central location. Programs are offered in economics, social sciences, technology, as well as sales and service. The school's education focuses on innovation and sustainability to meet future needs and the job market. Through close collaboration with businesses, academic institutions, and organizations, students' education is enriched with practical knowledge and experience. New ideas and initiatives are appreciated here. Together, we create an environment where both students and staff grow. We welcome more passionate colleagues to our team!\nWant to know more about us? Visit: https:\/\/malmo.se\/Ditt-gymnasieval\/Malmo-Citadellsgymnasium.html\nThe Upper Secondary and Adult Education Administration is one of three school administrations in Malm\u00f6 city. We are responsible for the development and implementation of upper secondary schools and adult education. Today we are approximately 1,900 employees and we operate throughout Malm\u00f6. We work to help young people and adults reach their educational goals and become active in our society. We exist to create the best possible conditions for Malm\u00f6 residents to grow through lifelong learning.\nMalm\u00f6 city's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable societal development. Together with Malm\u00f6 residents, we develop an even better city to live, work, and be in; diversity, life experience, and talent make Malm\u00f6 a smart city in the heart of Europe. The world's knowledge is here.\nRead about Malm\u00f6 city as an employer here https:\/\/malmo.se\/jobb\nPosition Information\nEmployment type: Temporary position\nScope: Full-time\nNumber of positions: 1\nStart date: December 2026 or January 2027\nOther Information\nAs a candidate, we recommend you check your spam folder during the application period to ensure you don't miss reply emails from Malm\u00f6 city.\nAccording to the Education Act, an extract from the police's criminal record register is required before employment in upper secondary schools, adapted upper secondary schools, and municipal adult education. To protect your personal integrity, we ask you not to attach your register extract to your application. If it becomes relevant for the position you are applying for, we will request this later in the process. If you want to be prepared, you can obtain the extract here: https:\/\/polisen.se\/tjanster-tillstand\/belastningsregistret\/skola-eller-forskola\/\nPlease note that Malm\u00f6 city has removed the personal letter from the application process and replaced it with selection questions, to create a more inclusive recruitment process and an efficient candidate experience for you as a job seeker. Your answers will be an important part of our selection work.\nMalm\u00f6 city strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer being able to meet the needs of Malm\u00f6 residents.","language":"sv","is_translated":true,"title_original":"Administrat\u00f6r till Malm\u00f6 Citadellsgymnasium, vikariat","description_original":"Ref: 20261834\nMalm\u00f6 Citadellsgymnasium s\u00f6ker en administrat\u00f6r f\u00f6r ett vikariat i samband med f\u00f6r\u00e4ldraledighet. Tj\u00e4nsten omfattar heltid (100 %) med m\u00f6jlig start december 2026 alternativt januari 2027 till och med februari 2028.\nArbetsuppgifter\nI din roll blir du en viktig del i att se till att skolan f\u00e5r det administrativa st\u00f6d den beh\u00f6ver. Du ing\u00e5r ocks\u00e5 i ett st\u00f6rre sammanhang tillsammans med administrat\u00f6rer p\u00e5 Malm\u00f6 stads \u00f6vriga gymnasieskolor.\nHos oss utg\u00f6r du ett n\u00e4ra chefsst\u00f6d till hela skolledningen inom omr\u00e5den som inom omr\u00e5den som elev-, personal-, ekonomi-, informations- och myndighetsadministration samt utf\u00f6r allm\u00e4nt f\u00f6rekommande administrativa arbetsuppgifter. Din n\u00e4rmsta chef \u00e4r skolans sektionschef och du kommer att ha ett n\u00e4ra samarbete med \u00f6vriga roller i sektionen.\nDu kommer i ditt uppdrag dagligen att hantera uppgifter med stor variation, s\u00e5 som:\nMottagande och reception: Bemanna skolans reception, ta emot bes\u00f6kare, besvara telefonsamtal samt hantera skolans gemensamma e-post.\nVikariehantering: Hantera den dagliga fr\u00e5nvarorapporteringen samt boka och koordinera korttidsvikarier p\u00e5 morgonen f\u00f6r att s\u00e4kerst\u00e4lla att undervisningen rullar p\u00e5.\nBest\u00e4llningar och ink\u00f6p: Ansvara f\u00f6r skolans ink\u00f6p av kontorsmaterial, pedagogiskt material och \u00f6vriga f\u00f6rbrukningsartiklar enligt g\u00e4llande avtal.\nAllm\u00e4n administration: Assistera skolledning och personal med \u00f6vrigt administrativt st\u00f6d, posthantering och nyckel-\/tagghantering.\n\nKvalifikationer\nKrav:\nGymnasieexamen\nTidigare erfarenhet av liknande arbete\nGod digital kompetens och f\u00f6rm\u00e5ga att snabbt s\u00e4tta sig in i nya program och system\nGoda kunskaper i MS Office\nGod svenska i tal och skrift.\n\nMeriterande:\nAdministrativ eftergymnasial utbildning\nErfarenhet av administrativt arbete inom skola eller vuxenutbildning\nErfarenhet av servicearbete exempelvis inom kundtj\u00e4nst, reception eller liknande\nErfarenhet av arbete med vikariehantering och best\u00e4llningar, g\u00e4rna i Malm\u00f6 Stads system.\n\nVi s\u00f6ker dig som \u00e4r serviceinriktad och professionell i m\u00f6tet med personal, elever och v\u00e5rdnadshavare. Som administrat\u00f6r tar du ansvar f\u00f6r dina uppgifter och k\u00e4nner dig bekv\u00e4m med att arbeta sj\u00e4lvst\u00e4ndigt. Du har en god f\u00f6rm\u00e5ga att arbeta strukturerat samt att planera, organisera och prioritera dina uppgifter p\u00e5 ett effektivt s\u00e4tt. Du \u00e4r kvalitetsmedveten, noggrann och v\u00e4l medveten om m\u00e5l och kvalitetsstandarder, och du l\u00e4gger stor vikt vid att leva upp till dessa i ditt arbete.\nDu har en positiv inst\u00e4llning, \u00e4r l\u00f6sningsorienterad och trivs med att samarbeta med andra. Vidare har du f\u00f6rst\u00e5else f\u00f6r hur bakgrund, kultur och grupptillh\u00f6righet p\u00e5verkar individer och relationer, och du bidrar till en inkluderande och respektfull milj\u00f6.\nOm arbetsplatsen\nMalm\u00f6 Citadellsgymnasium \u00e4r en skola i moderna utbildningslokaler med centralt l\u00e4ge. H\u00e4r erbjuds program inom ekonomi, samh\u00e4llsvetenskap, teknik samt f\u00f6rs\u00e4ljning och service. Skolans utbildningar har fokus p\u00e5 innovation och h\u00e5llbarhet f\u00f6r att m\u00f6ta framtidens behov och arbetsmarknad. Genom ett n\u00e4ra samarbete med n\u00e4ringsliv, akademiska institutioner och organisationer berikas elevernas undervisning med praktisk kunskap och erfarenhet. H\u00e4r uppskattas nya id\u00e9er och initiativ. Tillsammans skapar vi en milj\u00f6 d\u00e4r b\u00e5de elever och personal v\u00e4xer. Vi v\u00e4lkomnar fler passionerade medarbetare till v\u00e5rt team!\nVill du veta mer om oss? Bes\u00f6k: https:\/\/malmo.se\/Ditt-gymnasieval\/Malmo-Citadellsgymnasium.html\nGymnasie- och vuxenutbildningsf\u00f6rvaltningen \u00e4r en av tre skolf\u00f6rvaltningar i Malm\u00f6 stad. Vi ansvarar f\u00f6r utveckling och genomf\u00f6rande av gymnasieskola och vuxenutbildning. Idag \u00e4r vi cirka 1900 medarbetare och vi finns i hela Malm\u00f6. Vi arbetar f\u00f6r att ungdomar och vuxna ska n\u00e5 m\u00e5len f\u00f6r sin utbildning och bli aktiva i v\u00e5rt samh\u00e4lle. Vi finns f\u00f6r att skapa b\u00e4sta m\u00f6jliga f\u00f6ruts\u00e4ttningar f\u00f6r Malm\u00f6borna att kunna v\u00e4xa genom livsl\u00e5ngt l\u00e4rande.\nMalm\u00f6 stads verksamheter \u00e4r organiserade i 14 f\u00f6rvaltningar. V\u00e5rt gemensamma uppdrag \u00e4r att skapa v\u00e4lf\u00e4rd och h\u00e5llbar samh\u00e4llsutveckling. Tillsammans med Malm\u00f6borna utvecklar vi en \u00e4nnu b\u00e4ttre stad att bo, verka och vara i; olikheter, livserfarenheter och talanger g\u00f6r Malm\u00f6 till en smart stad i hj\u00e4rtat av Europa. V\u00e4rldens kunskap finns h\u00e4r.\nL\u00e4s om Malm\u00f6 stad som arbetsgivare h\u00e4r https:\/\/malmo.se\/jobb\nInformation om tj\u00e4nsten\nAnst\u00e4llningsform: Vikariat\nOmfattning: Heltid\nAntal tj\u00e4nster: 1\nTilltr\u00e4de: december 2026 alternativt januari 2027\n\u00d6vrigt\nSom kandidat rekommenderas du att kontrollera din skr\u00e4ppost under ans\u00f6kningstiden, f\u00f6r att s\u00e4kerst\u00e4lla att du inte missar svarsmejl fr\u00e5n Malm\u00f6 stad.\nEnligt skollagen kr\u00e4vs utdrag ur polisens belastnings- och misstankeregister innan anst\u00e4llning inom gymnasieskola, anpassad gymnasieskola och kommunal vuxenutbildning. F\u00f6r att v\u00e4rna om din personliga integritet ber vi dig att inte bifoga ditt registerutdrag i din ans\u00f6kan till oss. Om det blir aktuellt f\u00f6r tj\u00e4nsten du s\u00f6ker kommer vi att efterfr\u00e5ga detta senare i processen. Om du vill vara f\u00f6rberedd finns utdraget h\u00e4r att h\u00e4mta: https:\/\/polisen.se\/tjanster-tillstand\/belastningsregistret\/skola-eller-forskola\/\nObservera att vi i Malm\u00f6 stad tagit bort det personliga brevet fr\u00e5n ans\u00f6kningsprocessen och ersatt det med urvalsfr\u00e5gor, detta f\u00f6r en mer inkluderande rekryteringsprocess och en effektiv kandidatupplevelse f\u00f6r dig som s\u00f6ker jobb hos oss. Dina svar blir en viktig del i v\u00e5rt urvalsarbete.\nMalm\u00f6 stad str\u00e4var efter att medarbetarna ska representera den m\u00e5ngfald som finns i v\u00e5r stad. Vi v\u00e4lkomnar d\u00e4rf\u00f6r s\u00f6kande som kan bidra till att vi som arbetsgivare kan uppfylla Malm\u00f6bornas behov.","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":"Kalendegatan 1","full_address":null,"city":"Malm\u00f6","country":"SE","latitude":55.606466694025,"longitude":13.002578303319},"metadata":{"region":"Sk\u00e5ne l\u00e4n","duration":"6 m\u00e5nader eller l\u00e4ngre","employer":"Malm\u00f6 kommun","postcode":"21135","positions":1,"profession":"Administrativ assistent","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"https:\/\/malmo.se\/","scope_of_work":"100\u2013100 %","working_hours":"Heltid","contact_person":"Johan Svensson","employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Malm\u00f6 Stad","translation_status":"done","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":1,"ai_vendor_counts":{"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":"+46721891653","owner_email":"Johan.Svensson@malmo.se","images":[],"published_at":"2026-09-01T10:59:08+00:00","expires_at":"2026-09-15T23:59:59+00:00","created_at":"2026-09-02T03:15:56+00:00","updated_at":"2026-09-02T04:01:21+00:00"}}