{"data":{"id":178583,"slug":"chefskoordinator-till-samhallsbyggnadsforvaltningen","type":"job","title":"Chief Coordinator for the Community Development Administration","description":"The Community Development Administration in J\u00e4rf\u00e4lla Municipality plays a central role in the development of one of Sweden's most expansive municipalities. We are responsible for issues that affect people's daily lives and the municipality's long-term development, from urban development and infrastructure to environmental and property matters.\n\nWe are now seeking an experienced and qualified chief coordinator who wants to be a key person in the administration's leadership. The role suits you if you thrive in a complex organization, are service-oriented, handle a high pace, and are very stress-resilient. You have high integrity and are driven by creating structure, efficiency, and quality in leadership's daily operations.\n\nWith us, you will:\n\n\t\u2022 work closely with administration leadership and together with the administration director.\n\t\u2022 be a central coordinating function with significant independent responsibility and contact points throughout the municipality.\n\t\u2022 contribute to the development of administrative processes, working methods, and governance.\n\t\u2022 work in a socially important organization where your work has direct significance for the operation's quality and efficiency.\n\nThe position comprises 60 percent of full-time.\n\n1 position(s).\n\nWORK DUTIES\nAs chief coordinator, you provide qualified support to the Community Development Administration's leadership and primarily the administration director.\n\nThe role requires that you can independently plan, prioritize, and coordinate multiple parallel processes while handling matters of varying complexity and often sensitive nature.\n\nYour main work duties include, among other things:\n\n\t\u2022 serve as qualified administrative and coordinating support to administration leadership.\n\t\u2022 be responsible for advanced calendar and meeting coordination with many internal and external stakeholders.\n\t\u2022 together with the administration director, plan and administer leadership meetings, workshops, conferences, and other forums.\n\t\u2022 coordinate materials, presentations, decision documents, and reports for leadership meetings.\n\t\u2022 follow up on decisions, assignments, and measures to ensure implementation and delivery.\n\t\u2022 coordinate and develop administrative processes, routines, and working methods within the administration.\n\t\u2022 coordinate internal and external events, representations, and operational activities.\n\t\u2022 handle orders, invoice flows, and other financial administrative processes with high quality and accuracy.\n\t\u2022 support leadership in matters concerning communication, collaboration, and internal coordination.\n\t\u2022 identify efficiency opportunities and actively contribute to developing the administration's administrative support.\n\nYou are expected to be a proactive partner to leadership, where you not only handle incoming tasks but also anticipate needs, initiate improvements, and create conditions for effective leadership.\n\nQUALIFICATIONS\nWe are seeking someone with several years of experience in qualified administrative work within the community development field at the leadership level and who has experience working independently with significant responsibility.\n\nThe position requires:\n\n\t\u2022 post-secondary education in advanced administration, public administration, economics, or other relevant field.\n\t\u2022 at least five years of current experience in qualified leadership support, executive support, coordination, or similar function at strategic or operational level\n\t\u2022 documented experience supporting leadership groups, managers, or larger operations from municipal or other politically governed organization within community development activities.\n\t\u2022 knowledge of public administration and the laws and regulations governing municipal operations.\n\t\u2022 experience independently planning, coordinating, and conducting meetings, conferences, and operational activities.\n\t\u2022 experience in invoice handling and administrative processes within economics.\n\t\u2022 very good system proficiency and advanced knowledge of Microsoft 365, especially Outlook, SharePoint, OneNote, PowerPoint, Teams, Word, and Excel.\n\t\u2022 very good ability to express yourself professionally in Swedish, orally and in writing.\n\nIt is an advantage if you have:\n\n\t\u2022 experience in operations development, process development, or project management.\n\t\u2022 experience in case management, board administration, or work close to political decision-making processes.\n\t\u2022 experience with Raindance or equivalent financial system.\n\nTo succeed in the role, you need to be confident in your profession and thrive in an environment where the pace is high and where conditions can change quickly. We place great emphasis on personal suitability.\n\nEmployment form: Permanent employment.\nDuration: Indefinite.\n\nJ\u00e4rf\u00e4lla Municipality is an employer that invests in its employees and offers good opportunities for development and career paths. You can exchange vacation days and receive fitness compensation and other great benefits. Our office is centrally located in Jakobsberg Center. It is easy to get there by public transportation; for example, it takes 20 minutes by commuter train from Stockholm Central Station. Read more about what it's like to work with us at https:\/\/www.jarfalla.se\/jobbaijarfalla\n\nPersonality tests will be part of the recruitment process.\n\nWelcome with your application!\n\nWe decline all offers of advertising and recruitment assistance in connection with this ad.","language":"sv","is_translated":true,"title_original":"Chefskoordinator till Samh\u00e4llsbyggnadsf\u00f6rvaltningen","description_original":"Samh\u00e4llsbyggnadsf\u00f6rvaltningen i J\u00e4rf\u00e4lla kommun spelar en central roll i utvecklingen av en av Sveriges mest expansiva kommuner. Vi ansvarar f\u00f6r fr\u00e5gor som p\u00e5verkar m\u00e4nniskors vardag och kommunens l\u00e5ngsiktiga utveckling, fr\u00e5n stadsutveckling och infrastruktur till milj\u00f6- och fastighetsfr\u00e5gor.\n\nVi s\u00f6ker nu en erfaren och kvalificerad chefskoordinator som vill vara en nyckelperson i f\u00f6rvaltningens ledning. Rollen passar dig som trivs i en komplex organisation, \u00e4r serviceinriktad, hanterar ett h\u00f6gt tempo och \u00e4r mycket stresst\u00e5lig. Du har h\u00f6g integritet och drivs av att skapa struktur, effektivitet och kvalitet i ledningens vardag.\n\nHos oss kommer du att:\n\n\t\u2022 arbeta n\u00e4ra f\u00f6rvaltningsledning och tillsammans med f\u00f6rvaltningsdirekt\u00f6ren.\n\t\u2022 vara en central samordnande funktion med stort eget ansvar och kontaktytor i hela kommunen.\n\t\u2022 bidra till utveckling av administrativa processer, arbetss\u00e4tt och styrning.\n\t\u2022 verka i en samh\u00e4llsviktig organisation d\u00e4r ditt arbete f\u00e5r direkt betydelse f\u00f6r verksamhetens kvalitet och effektivitet.\n\nTj\u00e4nsten omfattar 60 procent av heltid.\r\n\r\n1 plats(er). \r\n\r\nARBETSUPPGIFTER\r\nSom chefskoordinator utg\u00f6r du ett kvalificerat st\u00f6d till samh\u00e4llsbyggnadsf\u00f6rvaltningens ledning och fr\u00e4mst f\u00f6rvaltningsdirekt\u00f6ren.\n\nRollen kr\u00e4ver att du sj\u00e4lvst\u00e4ndigt kan planera, prioritera och samordna flera parallella processer samtidigt som du hanterar fr\u00e5gor av varierande komplexitet och ofta k\u00e4nslig karakt\u00e4r.\n\nDina huvudsakliga arbetsuppgifter omfattar bland annat att:\n\n\t\u2022 fungera som kvalificerat administrativt och koordinerande st\u00f6d till f\u00f6rvaltningsledningen.\n\t\u2022 ansvara f\u00f6r avancerad kalender- och m\u00f6teskoordinering med m\u00e5nga interna och externa intressenter.\n\t\u2022 tillsammans med f\u00f6rvaltningsdirekt\u00f6ren planera och administrera ledningsm\u00f6ten, workshops, konferenser och andra forum.\n\t\u2022 samordna underlag, presentationer, beslutsunderlag och rapporter inf\u00f6r ledningens m\u00f6ten.\n\t\u2022 f\u00f6lja upp beslut, uppdrag och \u00e5tg\u00e4rder f\u00f6r att s\u00e4kerst\u00e4lla genomf\u00f6rande och leverans.\n\t\u2022 koordinera och utveckla administrativa processer, rutiner och arbetss\u00e4tt inom f\u00f6rvaltningen.\n\t\u2022 samordna interna och externa evenemang, representationer och verksamhetsaktiviteter.\n\t\u2022 hantera best\u00e4llningar, fakturafl\u00f6den och andra ekonomiadministrativa processer med h\u00f6g kvalitet och noggrannhet.\n\t\u2022 st\u00f6dja ledningen i fr\u00e5gor som r\u00f6r kommunikation, samverkan och intern koordinering.\n\t\u2022 identifiera effektiviseringsm\u00f6jligheter och aktivt bidra till utvecklingen av f\u00f6rvaltningens administrativa st\u00f6d.\n\nDu f\u00f6rv\u00e4ntas vara en proaktiv partner till ledningen, d\u00e4r du inte enbart hanterar inkommande uppgifter utan ocks\u00e5 f\u00f6rutser behov, initierar f\u00f6rb\u00e4ttringar och skapar f\u00f6ruts\u00e4ttningar f\u00f6r ett effektivt ledarskap.\r\n\r\nKVALIFIKATIONER\r\nVi s\u00f6ker dig som har fler\u00e5rig erfarenhet av kvalificerat administrativt arbete inom samh\u00e4llsbyggnadsomr\u00e5det p\u00e5 ledningsniv\u00e5 och som har vana att arbeta sj\u00e4lvst\u00e4ndigt med stort ansvar. \n\nTj\u00e4nsten st\u00e4ller krav p\u00e5:\n\n\t\u2022 eftergymnasial utbildning inom avancerad administration, offentlig f\u00f6rvaltning, ekonomi eller annat relevant omr\u00e5de.\n\t\u2022 minst fem \u00e5rs aktuell erfarenhet av kvalificerat ledningsst\u00f6d, chefsst\u00f6d, koordinering eller liknande funktion p\u00e5 strategisk eller verksamhets\u00f6vergripande niv\u00e5\n\t\u2022 dokumenterad erfarenhet av att st\u00f6dja ledningsgrupper, chefer eller st\u00f6rre verksamheter fr\u00e5n kommunal eller annan politiskt styrd organisation inom samh\u00e4llsbyggnadsverksamhet.\n\t\u2022 kunskap om offentlig f\u00f6rvaltning samt de lagar och regelverk som styr kommunal verksamhet.\n\t\u2022 erfarenhet av att sj\u00e4lvst\u00e4ndigt planera, koordinera och genomf\u00f6ra m\u00f6ten, konferenser och verksamhets\u00f6vergripande aktiviteter.\n\t\u2022 erfarenhet av fakturahantering och administrativa processer inom ekonomi.\n\t\u2022 mycket god systemvana samt avancerade kunskaper i Microsoft 365, s\u00e4rskilt Outlook, Sharepoint, OneNote, PowerPoint, Teams, Word och Excel.\n\t\u2022 mycket god f\u00f6rm\u00e5ga att uttrycka dig professionellt p\u00e5 svenska i tal och skrift.\n\nDet \u00e4r meriterande om du har:\n\n\t\u2022 erfarenhet av verksamhetsutveckling, processutveckling eller projektledning.\n\t\u2022 erfarenhet av \u00e4rendehantering, n\u00e4mndadministration eller arbete n\u00e4ra politiska beslutsprocesser.\n\t\u2022 erfarenhet av Raindance eller motsvarande ekonomisystem.\n\nF\u00f6r att lyckas i rollen beh\u00f6ver du vara trygg i din profession och trivas i en milj\u00f6 d\u00e4r tempot \u00e4r h\u00f6gt och d\u00e4r f\u00f6ruts\u00e4ttningarna snabbt kan f\u00f6r\u00e4ndras. Vi l\u00e4gger stor vikt vid personlig l\u00e4mplighet.\r\n\r\nAnst\u00e4llningsform: Tillsvidareanst\u00e4llning.\r\nVaraktighet: Tillsvidare.\r\n\r\nJ\u00e4rf\u00e4lla kommun \u00e4r en arbetsgivare som satsar p\u00e5 sina medarbetare och erbjuder goda m\u00f6jligheter till utveckling och karri\u00e4rv\u00e4gar. Du kan semesterv\u00e4xla och f\u00e5r friskv\u00e5rdsers\u00e4ttning och andra fina f\u00f6rm\u00e5ner. V\u00e5rt kontor ligger centralt i Jakobsbergs centrum. Hit \u00e4r det l\u00e4tt att ta sig med allm\u00e4nna kommunikationer, det tar t ex 20 minuter med pendelt\u00e5g fr\u00e5n Stockholms central. L\u00e4s mer om hur det \u00e4r att jobba hos oss p\u00e5 https:\/\/www.jarfalla.se\/jobbaijarfalla\u00a0\n\nBakgrundskontroll kommer att genomf\u00f6ras p\u00e5 slutkandidat eftersom tj\u00e4nsten inneb\u00e4r tillg\u00e5ng till information av k\u00e4nslig och f\u00f6rtroendekritisk karakt\u00e4r.\n\nI rekryteringsprocessen kan personlighetstester, arbetsprov, referenstagning och provanst\u00e4llning komma att anv\u00e4ndas.\n\nV\u00e4lkommen med din ans\u00f6kan!\n\nVi undanber oss alla erbjudanden om annonserings- och rekryteringshj\u00e4lp i samband med denna annons.","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":null,"full_address":null,"city":"J\u00e4rf\u00e4lla","country":"SE","latitude":59.4123492,"longitude":17.8268461},"metadata":{"region":"Stockholms l\u00e4n","duration":"Tills vidare","employer":"J\u00e4rf\u00e4lla kommun","postcode":"17780","positions":1,"profession":"Direktionssekreterare","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","scope_of_work":"0\u2013100 %","working_hours":"Deltid","contact_person":"Johanna   Karlsson","employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"J\u00e4rf\u00e4lla kommun, SBF Stabsavdelning","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":5,"ai_views_count":4,"ai_vendor_counts":{"openai":2,"anthropic":2},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"Johanna.Karlsson3@jarfalla.se","images":[],"published_at":"2026-08-28T16:40:08+00:00","expires_at":"2026-09-06T23:59:59+00:00","created_at":"2026-08-29T03:53:59+00:00","updated_at":"2026-09-02T02:47:48+00:00"}}