{"data":{"id":202870,"slug":"chefssekreterare-till-it-forvaltning","type":"job","title":"Executive Secretary to IT Administration","description":"The IT Administration is Region G\u00e4vleborg's central, shared organization for delivering IT and digital services. The mission is to create, procure, and maintain IT systems and digital solutions for all of Region G\u00e4vleborg's operations and to support digital transformation. The IT Administration currently covers these areas: Infrastructure, Operations Development, Systems, and Programs and Projects. The IT Administration drives development, operations, management, and support of all IT services to Region G\u00e4vleborg's entire operations. The mission is complex as IT must support and simplify extensive and multifaceted operations within healthcare, public transportation, culture, regional development, and more. The IT Administration employs approximately 160 employees.\n\nIT operations at Region G\u00e4vleborg are in a clear development phase with very significant needs for increased digitalization and accessibility alongside high demands for security and stability in all deliverables. This requires IT operations that work both efficiently in daily operations and proactively in the long term based on citizens' needs and expectations.\n\nWould you like a central role where you contribute to structure, coordination, and well-functioning administrative processes? Then the position of executive secretary within the IT Administration might be right for you.\n\n\n1 position(s).\n\nDUTIES\nIn the role of executive secretary, you will serve as qualified administrative support for the IT Director and the administration's management team. Your duties are varied and diverse. You will assist with the administration's administrative matters such as personnel, finance, and development issues, as well as in preparing materials for analysis and decision-making. Additionally, you support in conducting simpler investigations and quality audits. You also handle incoming emails and phone calls. An important part of the role is the opportunity to work closely with other executive secretaries within the administration, which provides valuable support and a community with colleagues who have similar assignments and responsibilities. Together you create a well-functioning administrative structure that contributes to an effective and professional management function.\n\nAs an executive secretary with us, you will work with, among other things:\n\u2022 administrative support to the director including calendar management, email, and meeting scheduling\n\u2022 preparation and follow-up of management meetings, including minutes and documentation\n\u2022 management of matters and decision-making materials in case management systems\n\u2022 coordination of internal and external contacts\n\u2022 administrative support in ongoing operations\n\u2022 contributing to structure and order in administrative processes.\n\nWith us you get:\n\u2022 the opportunity to work close to management and gain insight into strategic work within the IT Administration\n\u2022 a role with great variety and the opportunity to influence working methods and routines\n\u2022 a workplace that invests in development, digitalization, and improved processes\n\u2022 a stable employer with a mission critical to society\n\u2022 flexible work with the opportunity to combine on-site work with remote work.\n\nAs an employer, we care about you as an employee and therefore work actively with targeted wellness initiatives to promote a healthy lifestyle. Read more about our various benefits on Region G\u00e4vleborg's website!\nhttps:\/\/www.regiongavleborg.se\/jobb-och-utbildning\/jobba-i-region-gavleborg\/dina-formaner\/\n\n\nQUALIFICATIONS\nAs an executive secretary, you play a central role in creating structure in a complex and dynamic environment. You have good ability to collaborate with others, communicate clearly, and build open and trusting working relationships. Furthermore, you have a service-oriented approach where you are responsive to the organization's needs. We also see that you can act proactively and take action where you see it is needed on your own initiative. You are driven by improvements and have an interest in digital development with the support of various tools and want to streamline and simplify administrative tasks.\n\nIn the role of executive secretary you should have:\n\u2022 upper secondary school diploma\n\u2022 experience in qualified administrative support to a manager or management\n\u2022 good computer skills in the Office package such as Word, Excel, Powerpoint, Teams, and Sharepoint\n\u2022 very good knowledge of Swedish in both speech and writing\n\nWe would like you to have administrative experience working in administrative systems such as Agresso, Stratsys, Platina, Cyklop, and Personec, as well as a good understanding of the requirements for working in a politically governed organization.\n\nA probationary period may be applied.\n\nAs part of our work for fairer recruitment, we use a digital interview at an early stage, with the support of the tool Hubert.\nIf you meet the requirements, you will have the opportunity to answer a few questions related to the position. It takes approximately 15-20 minutes and can be done whenever it suits you.\nThe purpose is to give more candidates the opportunity to demonstrate their experience and way of working in an equitable manner. Your answers are one of several bases in the selection, and candidates who move forward will then meet us for a personal interview.\nThe selection is always made by the recruiting manager together with HR.\n\nWe therefore ask you not to submit a personal letter, as your answers in the digital interview replace this and help us assess all candidates in a fairer and more structured way.\n\n\nEmployment type: Permanent employment.\nDuration: Permanent, start date: By agreement.\n\nWith 7,500 employees, we are the region's largest employer. This gives us the strength to drive development forward for a vibrant G\u00e4vleborg. Our mission is exciting and complex. Regardless of what role you have with us, you help the residents of the region and contribute to society. We are at the forefront of social development and invest in you as an employee to grow and develop. With us, you get to use your full potential to create the G\u00e4vleborg of the future together with your colleagues.\n\nInformation to recruitment consultants and ad sales:\nWe have already decided where we want to appear with our job postings and what support we want in recruitment. We will not purchase ad space or services for ongoing recruitment and therefore ask you not to contact us with such offers.","language":"sv","is_translated":true,"title_original":"Chefssekreterare till IT-f\u00f6rvaltning","description_original":"IT-f\u00f6rvaltningen \u00e4r Region G\u00e4vleborgs centrala, gemensamma organisation f\u00f6r att leverera IT och digitala tj\u00e4nster. Uppdraget \u00e4r att skapa, anskaffa och uppr\u00e4tth\u00e5lla IT-system och digitala l\u00f6sningar f\u00f6r Region G\u00e4vleborgs alla verksamheter och att st\u00f6dja i digital omst\u00e4llning. IT f\u00f6rvaltningen omfattar idag dessa omr\u00e5den: Infrastruktur, Verksamhetsutveckling, System samt Program och projekt. IT-f\u00f6rvaltningen driver utveckling, drift, f\u00f6rvaltning och support av alla IT-tj\u00e4nster till Region G\u00e4vleborgs samtliga verksamheter. Uppdraget \u00e4r komplext d\u00e5 IT ska st\u00f6dja och f\u00f6renkla en omfattande och m\u00e5ngfacetterad verksamhet inom h\u00e4lso- och sjukv\u00e5rd, kollektivtrafik, kultur, regional utveckling med mera. IT-f\u00f6rvaltningen syssels\u00e4tter cirka 160 medarbetare. \r\n\r\nIT-verksamheten i Region G\u00e4vleborg \u00e4r inne i en tydlig utvecklingsfas d\u00e4r det finns mycket stora behov av \u00f6kad digitalisering och tillg\u00e4nglighet parallellt med h\u00f6ga krav p\u00e5 s\u00e4kerhet och stabilitet i alla leveranser. Detta f\u00f6ruts\u00e4tter en IT-verksamhet som arbetar b\u00e5de effektivt i vardagen och l\u00e5ngsiktigt proaktivt utifr\u00e5n medborgarnas behov och f\u00f6rv\u00e4ntningar.\r\n\r\nVill du ha en central roll d\u00e4r du bidrar till struktur, samordning och v\u00e4lfungerande administrativa processer? D\u00e5 kan tj\u00e4nsten som chefssekreterare inom IT-f\u00f6rvaltningen vara n\u00e5got f\u00f6r dig.\r\n\r\n\r\n1 plats(er). \r\n\r\nARBETSUPPGIFTER\r\nI rollen som chefssekreterare kommer du att fungera som ett kvalificerat administrativt st\u00f6d f\u00f6r IT-direkt\u00f6ren och f\u00f6rvaltningens ledningsgrupp. Arbetsuppgifterna \u00e4r varierande och omv\u00e4xlande. Du kommer vara behj\u00e4lplig i f\u00f6rvaltningens administrativa fr\u00e5gor s\u00e5som personal-, ekonomi- och utvecklingsfr\u00e5gor, samt i framtagande av underlag f\u00f6r analys och beslut. Vidare bist\u00e5r du i enklare utredningar och kvalitetsgranskningar. Du hanterar \u00e4ven inkommande mejl och telefonsamtal. En viktig del av rollen \u00e4r att du f\u00e5r m\u00f6jlighet att ha ett n\u00e4ra samarbete med andra chefssekreterare inom f\u00f6rvaltningen, vilket ger ett v\u00e4rdefullt st\u00f6d och en gemenskap med kollegor som har liknande uppdrag och arbetsuppgifter. Tillsammans skapar ni en v\u00e4lfungerande administrativ struktur som bidrar till en effektiv och professionell ledningsfunktion.\r\n\r\nSom chefssekreterare hos oss kommer du bland annat att arbeta med\r\n\u2022 administrativt st\u00f6d till direkt\u00f6r inklusive kalenderhantering, mail och m\u00f6tesbokningar\r\n\u2022 f\u00f6rberedelse och uppf\u00f6ljning av ledningsm\u00f6ten, inklusive protokollf\u00f6ring och dokumentation\r\n\u2022 hantering av \u00e4renden och beslutsunderlag i \u00e4rendehanteringssystem\r\n\u2022 samordning av interna och externa kontakter \r\n\u2022 administrativt st\u00f6d i l\u00f6pande verksamhet\r\n\u2022 bidra till struktur och ordning i administrativa processer.\r\n\r\nHos oss f\u00e5r du\r\n\u2022 m\u00f6jlighet att arbeta n\u00e4ra ledningen och f\u00e5 insyn i strategiskt arbete inom IT-f\u00f6rvaltningen\r\n\u2022 en roll med stor variation och m\u00f6jlighet att p\u00e5verka arbetss\u00e4tt och rutiner\r\n\u2022 en arbetsplats som satsar p\u00e5 utveckling, digitalisering och f\u00f6rb\u00e4ttrade processer\r\n\u2022 en stabil arbetsgivare med ett samh\u00e4llsviktigt uppdrag\r\n\u2022 ett flexibelt arbete med m\u00f6jlighet att kombinera arbete p\u00e5 plats med distansarbete. \r\n\r\nSom arbetsgivare \u00e4r vi m\u00e5n om dig som arbetstagare och vi arbetar d\u00e4rf\u00f6r aktivt med riktade friskv\u00e5rdsinsatser f\u00f6r att fr\u00e4mja en h\u00e4lsosam livsstil. L\u00e4s mer om v\u00e5ra olika f\u00f6rm\u00e5ner p\u00e5 Region G\u00e4vleborgs hemsida!\r\nhttps:\/\/www.regiongavleborg.se\/jobb-och-utbildning\/jobba-i-region-gavleborg\/dina-formaner\/\r\n\r\n\r\nKVALIFIKATIONER\r\nSom chefssekreterare spelar du en central roll i att skapa struktur i en komplex och dynamisk milj\u00f6. Du har god f\u00f6rm\u00e5ga att samarbeta med andra, kommunicerar tydligt och bygger \u00f6ppna och tillitsfulla arbetsrelationer. Vidare har du ett serviceinriktat f\u00f6rh\u00e5llningss\u00e4tt d\u00e4r du \u00e4r lyh\u00f6rd f\u00f6r verksamhetens behov. Vi ser \u00e4ven att du kan agera proaktivt och vidtar \u00e5tg\u00e4rder d\u00e4r du ser att det kr\u00e4vs p\u00e5 eget initiativ. Du drivs av f\u00f6rb\u00e4ttringar och har ett intresse f\u00f6r digital utveckling med st\u00f6d av olika verktyg och vill effektivisera och f\u00f6renkla administrativa uppgifter. \r\n\r\nI rollen som chefssekreterare ska du ha:\r\n\u2022\tgymnasieexamen\r\n\u2022\terfarenhet av kvalificerat administrativt st\u00f6d till chef eller ledning\r\n\u2022\tgod datorvana i Officepaketet s\u00e5som Word, Excel, Powerpoint, Teams och Sharepoint\r\n\u2022\tmycket goda kunskaper i svenska i b\u00e5de tal och skrift\r\n\r\nVi ser g\u00e4rna att du har administrativ vana av att arbeta i administrativa system som exempelvis Agresso, Stratsys, Platina, Cyklop och Personec, samt god f\u00f6rst\u00e5else f\u00f6r kraven p\u00e5 arbete i en politiskt styrd organisation.\r\n\r\nProvanst\u00e4llning kan komma att till\u00e4mpas.\r\n\r\nSom en del i v\u00e5rt arbete f\u00f6r en mer r\u00e4ttvis rekrytering anv\u00e4nder vi en digital intervju i ett tidigt skede, med st\u00f6d av verktyget Hubert.\r\nOm du uppfyller kraven f\u00e5r du m\u00f6jlighet att svara p\u00e5 n\u00e5gra fr\u00e5gor kopplade till tj\u00e4nsten. Det tar cirka 15-20 minuter och kan g\u00f6ras n\u00e4r det passar dig.\r\nSyftet \u00e4r att ge fler kandidater m\u00f6jlighet att visa sin erfarenhet och sitt arbetss\u00e4tt p\u00e5 ett likv\u00e4rdigt s\u00e4tt. Dina svar \u00e4r ett av flera underlag i urvalet, och de kandidater som g\u00e5r vidare tr\u00e4ffar oss sedan f\u00f6r en personlig intervju.\r\nUrvalet g\u00f6rs alltid av rekryterande chef tillsammans med HR.\r\n\r\nVi ber dig d\u00e4rf\u00f6r att inte skicka in n\u00e5got personligt brev, d\u00e5 dina svar i den digitala intervjun ers\u00e4tter detta och hj\u00e4lper oss att bed\u00f6ma alla kandidater p\u00e5 ett mer r\u00e4ttvist och strukturerat s\u00e4tt.\r\n\r\n\r\nAnst\u00e4llningsform: Tillsvidareanst\u00e4llning.\r\nVaraktighet: Tillsvidare, tilltr\u00e4de: Enligt \u00f6verenskommelse.\r\n\r\nMed 7 500 medarbetare \u00e4r vi l\u00e4nets st\u00f6rsta arbetsgivare. Det ger oss styrka att driva utvecklingen fram\u00e5t f\u00f6r ett livskraftigt G\u00e4vleborg. V\u00e5rt uppdrag \u00e4r sp\u00e4nnande och komplext. Oavsett vilken roll du har hos oss hj\u00e4lper du inv\u00e5narna i l\u00e4net och g\u00f6r nytta i samh\u00e4llet. Vi ligger i framkant i samh\u00e4llsutvecklingen och satsar p\u00e5 att du som medarbetare ska f\u00e5 v\u00e4xa och utvecklas. Hos oss f\u00e5r du anv\u00e4nda hela din kraft f\u00f6r att tillsammans med dina kollegor skapa framtidens G\u00e4vleborg. \r\n\r\nInformation till rekryteringskonsulter och annonss\u00e4ljare:\r\nVi har redan beslutat var vi vill synas med v\u00e5ra platsannonser samt vilket st\u00f6d vi vill ha i rekryteringen. Vi kommer inte att k\u00f6pa annonsplats eller tj\u00e4nster f\u00f6r p\u00e5g\u00e5ende rekrytering och ber er d\u00e4rf\u00f6r att inte kontakta oss med s\u00e5dana erbjudanden.","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":" Rektorsgatan 1","full_address":null,"city":"G\u00e4vle","country":"SE","latitude":60.6370941,"longitude":17.1308489},"metadata":{"region":"G\u00e4vleborgs l\u00e4n","duration":"Tills vidare","employer":"REGION G\u00c4VLEBORG","postcode":"80188","positions":1,"profession":"Chefssekreterare","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","scope_of_work":"100\u2013100 %","working_hours":"Heltid","contact_person":"Anna   Mauritzon, Vision","employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Region G\u00e4vleborg, IT-f\u00f6rvaltning","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":2,"bot_views_count":3,"ai_vendor_counts":{"openai":1,"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":"073-842 17 50","owner_email":"anna.mauritzon@regiongavleborg.se","images":[],"published_at":"2026-09-09T09:55:15+00:00","expires_at":"2026-09-22T23:59:59+00:00","created_at":"2026-09-10T04:03:31+00:00","updated_at":"2026-09-15T03:01:36+00:00"}}