{"data":{"id":203634,"slug":"chefssektreterare-2","type":"job","title":"Executive Secretary","description":"Welcome to Linnaeus University! Here you will meet 2,200 employees and 40,000 students who together follow the vision of putting knowledge in motion for sustainable societal development. With us, research and education are conducted with an eye toward the future. Our proximity to the business community, both locally and globally, gives us far-reaching impact and opportunities for change that makes a mark. All that is needed is a place where ideas have room to meet and grow. That is what we have created \u2013 and you are invited.\nChange starts here!\n\nThe Office of University Leadership's primary mission is to provide strategic and preparatory support to the university's management processes. The office operates based on the university's goals and vision by coordinating work with operational planning and follow-up, conducting investigations, conducting business development and quality assurance work. The latter includes the university's regulatory responsibility such as record-keeping, preservation of documents and work with internal regulations, lawful and clear decision structures, and relevant legal matters. The department has approximately 25 employees located in Kalmar and V\u00e4xj\u00f6. The office is led by a department head.\n\nWe are seeking a solution-oriented and service-minded executive secretary who provides qualified administrative support to the university leadership, consisting of the rector, pro-rector, and university director. The role suits you if you thrive in a complex, management-close environment where you create structure, switch between different matters and have many internal and external contact points. You will have a central role with good insight into the university's organization, decision-making paths, and processes.\n\nJob Description:\n\nAs an executive secretary, you have a key role in creating structure, forward planning, and well-functioning administrative support around the rector, pro-rector, and university director. The work encompasses many parallel tasks and recurring contacts within and outside the university. You need to be able to follow up on details, maintain an overall perspective, and quickly reprioritize when conditions change.\n\nYour main work tasks are to:\n- Provide qualified administrative support to the rector, pro-rector, and university director through, among other things, calendar management, meeting bookings, and travel planning\n- Coordinate the leadership's contacts, prioritize incoming matters, and create structure in information, matter, and decision flows\n- Plan and administer leadership meetings and other forums connected to university leadership\n- Send meeting notices, prepare materials, and ensure that meeting documents are handled correctly and in a timely manner\n- Handle correspondence, agreements, invoices, and expenses, as well as make other relevant bookings\n- Contribute to smooth daily operations around university leadership\n\nQualifications:\n\nRequirements\n\nWe are looking for you who have:\n- An academic degree, at least at the bachelor's level, or other education and experience that the employer deems equivalent\n- At least one year of experience in qualified administrative work or management support\n- Experience with meeting administration and coordinating work tasks in an environment with many contact points\n- Very good ability to express yourself orally and in writing in Swedish and English\n- Good digital competence and the ability to quickly familiarize yourself with new systems and tools\n\nTo succeed in this role, you need to be service-minded, unpretentious, and well-organized. You plan, organize, and prioritize with good forward planning, even when the pace is high and multiple tasks are underway simultaneously. You work independently, take initiative, and systematically follow up on what needs to be completed. You collaborate well, communicate clearly and professionally, and are confident in prioritizing and setting boundaries. Great weight is placed on personal suitability, good judgment, high integrity, and the ability to build trusting relationships.\n\nMeritorious\n- Experience in qualified administrative work or management support within the university and higher education sector\n- Experience coordinating complex calendars and meeting flows for people in management positions\n\nTerms of Employment:\n\nEmployment and scope: Permanent employment, full-time. Employment normally begins with a 6-month probationary period.\nStart date: According to agreement.\nPlacement location: Placement is in V\u00e4xj\u00f6 or Kalmar; travel between locations occurs.\nIndividual salary setting applies, so salary expectations should be attached to the application.\n\nWelcome to submit your application no later than September 30.\n\nContact persons:\nDepartment Head Malin Lindstr\u00f6m, mailto:malin.lindstrom@lnu.se\nQuestions regarding terms of employment are answered by HR Partner Stina Andersson, mailto:stina.andersson@lnu.se\nTrade union representatives can be reached via the university's switchboard 0772-28 80 00.\n\nLinnaeus University is committed to utilizing the qualities that an even gender distribution and diversity bring to the organization. Register your application via the \"Apply\" button at the bottom of the announcement. The qualifications you claim should be supported by certificates and should be attached digitally to your application. The application and other documents should be marked with the employment's reference number. All documents claimed should be received by the university no later than 23:59 on the final application day. Please note that identification must be presented at the interview. We decline phone calls from job advertisement vendors.","language":"sv","is_translated":true,"title_original":"Chefssektreterare","description_original":"V\u00e4lkommen till Linn\u00e9universitetet! H\u00e4r m\u00f6ter du 2 200 medarbetare och 40 000 studenter som tillsammans f\u00f6ljer visionen att s\u00e4tta kunskap i r\u00f6relse f\u00f6r en h\u00e5llbar samh\u00e4llsutveckling. Hos oss bedrivs forskning och utbildning med blicken mot framtiden. V\u00e5r n\u00e4rhet till n\u00e4ringsliv, b\u00e5de lokalt och globalt, ger oss l\u00e5ng r\u00e4ckvidd och m\u00f6jlighet till f\u00f6r\u00e4ndring som skapar avtryck. Allt som beh\u00f6vs \u00e4r en plats d\u00e4r id\u00e9er f\u00e5r utrymme att m\u00f6tas och v\u00e4xa. Det \u00e4r det vi skapat \u2013 och du \u00e4r inbjuden.Change starts here!\nUniversitetsledningens kansli fr\u00e4msta uppdrag \u00e4r att vara ett strategiskt och beredande st\u00f6d till universitetets ledningsprocesser. Kansliet arbetar utifr\u00e5n universitetets m\u00e5l och vision med att samordna arbetet med verksamhetsplanering och uppf\u00f6ljning, genomf\u00f6ra utredningar, bedriva verksamhetsutveckling och kvalitetss\u00e4kringsarbete. I det senare inkluderas universitetets myndighetsansvar s\u00e5som diarief\u00f6ring, bevarande av handlingar och arbete med interna regelverk, r\u00e4ttss\u00e4ker och tydlig beslutsstruktur samt relevant juridik. Inom avdelningen finns cirka 25 anst\u00e4llda med placering i Kalmar och V\u00e4xj\u00f6. Kansliet leds av en avdelningschef.\nVi s\u00f6ker en l\u00f6sningsorienterad och serviceinriktad chefssekreterare som ger kvalificerat administrativt st\u00f6d till universitetsledningen, best\u00e5ende av rektor, prorektor och universitetsdirekt\u00f6r. Rollen passar dig som trivs i en komplex, ledningsn\u00e4ra milj\u00f6 d\u00e4r du skapar struktur, v\u00e4xlar mellan olika fr\u00e5gor och har m\u00e5nga interna och externa kontaktytor. Du f\u00e5r en central roll med god inblick i universitetets organisation, beslutsv\u00e4gar och processer.\n\u00a0\nArbetsbeskrivning:\nSom chefssekreterare har du en nyckelroll i att skapa struktur, framf\u00f6rh\u00e5llning och ett v\u00e4lfungerande administrativt st\u00f6d kring rektor, prorektor och universitetsdirekt\u00f6r. Arbetet omfattar m\u00e5nga parallella uppgifter och \u00e5terkommande kontakter inom och utanf\u00f6r universitetet. Du beh\u00f6ver kunna f\u00f6lja upp detaljer, beh\u00e5lla helhetsperspektivet och snabbt omprioritera n\u00e4r f\u00f6ruts\u00e4ttningarna f\u00f6r\u00e4ndras.\nDina huvudsakliga arbetsuppgifter \u00e4r att:\nge kvalificerat administrativt st\u00f6d till rektor, prorektor och universitetsdirekt\u00f6r genom bland annat kalenderhantering, m\u00f6tesbokningar och reseplanering\nsamordna ledningens kontakter, prioritera inkommande \u00e4renden och skapa struktur i informations- \u00e4rende- och beslutsfl\u00f6den\nplanera och administrera ledningsm\u00f6ten och andra forum kopplade till universitetsledningen\nskicka kallelser, f\u00f6rbereda underlag och s\u00e4kerst\u00e4lla att m\u00f6teshandlingar hanteras korrekt och i r\u00e4tt tid\nhantera korrespondens, avtal, fakturor och utl\u00e4gg samt g\u00f6ra andra relevanta bokningar\nbidra till att det dagliga arbetet kring universitetsledningen fungerar smidigt\n\nKvalifikationer:\nKrav\nVi s\u00f6ker dig som har\nakademisk examen, l\u00e4gst p\u00e5 kandidatniv\u00e5, eller annan utbildning och erfarenhet som arbetsgivaren bed\u00f6mer som likv\u00e4rdig\nminst ett \u00e5rs erfarenhet av kvalificerat administrativt arbete eller ledningsst\u00f6d\nerfarenhet av m\u00f6tesadministration och av att samordna arbetsuppgifter i en milj\u00f6 med m\u00e5nga kontaktytor\nmycket god f\u00f6rm\u00e5ga att uttrycka dig i tal och skrift p\u00e5 svenska och engelska\ngod digital kompetens och f\u00f6rm\u00e5ga att snabbt s\u00e4tta dig in i nya system och verktyg\n\nF\u00f6r att lyckas i rollen beh\u00f6ver du vara serviceinriktad, prestigel\u00f6s och strukturerad. Du planerar, organiserar och prioriterar med god framf\u00f6rh\u00e5llning, \u00e4ven n\u00e4r tempot \u00e4r h\u00f6gt och flera uppgifter p\u00e5g\u00e5r samtidigt. Du arbetar sj\u00e4lvst\u00e4ndigt, tar initiativ och f\u00f6ljer systematiskt upp det som beh\u00f6ver slutf\u00f6ras. Du samarbetar v\u00e4l, kommunicerar tydligt och professionellt och \u00e4r trygg i att prioritera och s\u00e4tta gr\u00e4nser. Stor vikt l\u00e4ggs vid personlig l\u00e4mplighet, gott omd\u00f6me, h\u00f6g integritet och f\u00f6rm\u00e5ga att skapa f\u00f6rtroendefulla relationer.\nMeriterande\nerfarenhet av kvalificerat administrativt arbete eller ledningsst\u00f6d inom universitets- och h\u00f6gskolesektorn\nerfarenhet av att koordinera komplexa kalendrar och m\u00f6tesfl\u00f6den f\u00f6r personer i ledande befattning\n\nAnst\u00e4llningsvillkor:\nAnst\u00e4llning och omfattning: Tillsvidareanst\u00e4llning, heltid. Anst\u00e4llningen inleds normalt med 6 m\u00e5naders provanst\u00e4llning.\nTilltr\u00e4de: Tilltr\u00e4de enligt \u00f6verenskommelse.\nPlaceringsort tillsvidare: Placeringsort \u00e4r V\u00e4xj\u00f6 eller Kalmar, resor mellan orterna f\u00f6rekommer.\nIndividuell l\u00f6nes\u00e4ttning till\u00e4mpas varf\u00f6r l\u00f6neanspr\u00e5k b\u00f6r bifogas ans\u00f6kan.\n\u00a0\nV\u00e4lkommen med din ans\u00f6kan senast den 30 september.\n\u00a0\nKontaktpersoner:\nAvdelningschef Malin Lindstr\u00f6m, mailto:malin.lindstrom@lnu.se\nFr\u00e5gor g\u00e4llande anst\u00e4llningsvillkor besvaras av HR-partner Stina Andersson, mailto:stina.andersson@lnu.se\nFackliga f\u00f6retr\u00e4dare n\u00e5s via universitetets v\u00e4xel 0772-28 80 00.\n\u00a0\nLinn\u00e9universitetet har ambitionen att tillvarata de kvaliteter som en j\u00e4mn k\u00f6nsf\u00f6rdelning och m\u00e5ngfald tillf\u00f6r organisationen.Registrera din ans\u00f6kan via knappen \"Ans\u00f6k\" l\u00e4ngst ned i annonsen. De meriter Du \u00e5beropar ska Du styrka med intyg och de ska bifogas digitalt i din ans\u00f6kan. Ans\u00f6kan och \u00f6vriga handlingar ska m\u00e4rkas med anst\u00e4llningens diarienummer. Alla handlingar som \u00e5beropas ska vara inkomna till universitetet senast kl. 23.59 sista ans\u00f6kningsdagen.V\u00e4nligen notera att legitimation ska uppvisas vid intervjutillf\u00e4lletVi undanber oss telefonsamtal fr\u00e5n f\u00f6rs\u00e4ljare av jobbannonser.","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":null,"full_address":null,"city":"V\u00e4xj\u00f6","country":"SE","latitude":56.879005,"longitude":14.805852},"metadata":{"region":"Kronobergs l\u00e4n","duration":"Tills vidare","employer":"Linn\u00e9universitetet","postcode":"39231","positions":1,"profession":"Chefssekreterare","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"https:\/\/lnu.se\/","scope_of_work":"100\u2013100 %","working_hours":"Heltid","employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Linn\u00e9universitetet ","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":2,"bot_views_count":2,"ai_vendor_counts":{"openai":1,"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":"0772-28 80 00","owner_email":"malin.lindstrom@lnu.se","images":[],"published_at":"2026-09-09T15:21:19+00:00","expires_at":"2026-09-30T23:59:59+00:00","created_at":"2026-09-10T04:06:13+00:00","updated_at":"2026-09-15T03:13:50+00:00"}}