{"data":{"id":196793,"slug":"chefsstod-med-inriktning-pa-till-verksamhetsomrade-umea","type":"job","title":"Chief Administrative Assistant with Personnel Administration Focus \u2013 Ume\u00e5 Operations","description":"About the Swedish Prison and Probation Service\nThe Swedish Prison and Probation Service is growing \u2013 we are building new facilities, renovating, and expanding, and we are now seeking additional staff members. Our most important goal is to reduce recidivism \u2013 to break the cycle of crime. When we succeed, society becomes safer and more secure for everyone. We are the authority responsible for prisons, probation services, remand facilities, and inmate transportation.\nThe Ume\u00e5 Operations area encompasses the closed prison Ume\u00e5, the open prison S\u00f6rbyn, and the remand facility Ume\u00e5. We are undergoing significant capacity expansion, and there is much happening in the operations area in the form of renovation and new construction. The largest professional group is correctional officers, but we also employ healthcare professionals, administrative staff, educators, production managers, and others. At S\u00f6rbyn Prison, inmates are engaged in vocational training, learning centers, various treatment programs, or work in the kitchen, carpentry, plant cultivation, textile production, etc. S\u00f6rbyn Prison is an agricultural facility with grain cultivation and animal husbandry. At Ume\u00e5 Prison, inmates are engaged in wood\/industrial work, kitchen operations, learning centers, and treatment programs. Access to Ume\u00e5 Prison and the remand facility is approximately a 10-minute walk from the nearest bus stop, while S\u00f6rbyn Prison is best reached by car. Staff parking is available at all units.\nWe are now seeking an engaged and service-oriented chief administrative assistant with a focus on personnel administration for the Ume\u00e5 Operations area. You will be an important support to our managers in both daily processes and in longer-term personnel matters. This role suits you if you thrive with organization, attention to detail, and delivering high-quality service. We warmly welcome your application!\nJob Description\nAs a chief administrative assistant, you will serve as the local contact person with the recruitment and staffing unit. You are one of three chief administrative assistants and will be the link between managers, staffing, and recruitment, helping to create a coordinated process. You will be based at Ume\u00e5 Prison but will also support managers at the Ume\u00e5 remand facility and S\u00f6rbyn Prison, which involves business travel.\nTogether with the management group, you will work on developing strategic planning for the operations area's recruitment needs and long-term competency supply. Your role includes analyzing and mapping training needs and proposing measures to ensure that employees receive appropriate competency development, as well as supporting the planning and implementation of staffing strategy initiatives. Work related to work environment, salary reviews\/RALS (individual salary setting), and collaboration with trade unions is part of your role. You will handle administrative tasks such as preparing employment contracts, booking conferences, card administration, and registration in internal systems.\nGiven that the Ume\u00e5 Operations area is growing, your role may develop over time, and you will have the opportunity to influence the assignment.\nQualifications\nTo thrive and succeed in this role, you need to be able to work independently and have strong planning and organizational skills. The role involves many contact points and close collaboration with various parts of the organization, which places high demands on both teamwork and communication abilities. You also have good analytical skills and can translate complex information into clear decision-making materials. We see that you, as an applicant, are confident and stable but at the same time comfortable flexibly navigating between operational and strategic work.\nIt is important that you share the Swedish Prison and Probation Service's fundamental values of a humanistic worldview, respect for the individual, and the belief that people are capable of development. You are also aware of and have an understanding of how background, culture, and group belonging affect you and others. Furthermore, you are expected through your approach to contribute to everyone being treated with equal respect. We place great emphasis on personal suitability.\nWe are looking for someone who has:\nComplete secondary school education\nExperience working with competency supply processes (recruitment, training, temporary staffing)\nAbility to express yourself well in speech and writing in Swedish\nGood experience working with various types of system support (e.g., HR systems, payroll systems, or decision support systems)\nMultiple years of experience in a similar role in public sector operations\nClass B driver's license\n\nIt is also meritorious to have:\nExperience in personnel administration\nExperience supporting managers\nExperience in a coordinating role involving driving, leading, and maintaining processes with multiple stakeholders\nAcademic education in human resources management or other equivalent academic education combined with relevant experience\n\nOther Information\nThe Swedish Prison and Probation Service has chosen to remove the personal letter and replace it with selection questions relevant to the position. Your answers to the selection questions and your CV form the basis for determining whether you are qualified to proceed in the process.\nTo be considered for employment with the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security and confidentiality awareness, and compliance with applicable laws. This means you stand up for democratic values and the state values that apply to the Swedish Prison and Probation Service's operations.\nCertain positions are classified in the security category, and a security clearance including background checks will be conducted before an employment decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about security clearance here: https:\/\/www.kriminalvarden.se\/jobba-hos-oss\/rekryteringsprocessen\/sakerhetsprovning-vid-rekrytering\/\nThe position may involve war mobilization assignment with the Swedish Prison and Probation Service. Read more about war mobilization here: https:\/\/www.kriminalvarden.se\/jobba-hos-oss\/rekryteringsprocessen\/krigsplacering\/\nIndividual salary setting applies.\nProbationary employment may be applied.\nThe Swedish Prison and Probation Service strives for an even gender balance and increased diversity.\nTo submit your application, click the application link in the notice. Questions about how to apply and submit your CV should be directed directly to Varbi. Questions about specific positions will be answered by the contact person specified in the notice.\nWe kindly but firmly decline direct contact from staffing and recruitment agencies and recruiters selling job advertisements. The Swedish Prison and Probation Service has established procurement agreements.","language":"sv","is_translated":true,"title_original":"Chefsst\u00f6d med inriktning PA till verksamhetsomr\u00e5de Ume\u00e5","description_original":"Om Kriminalv\u00e5rden\nKriminalv\u00e5rden v\u00e4xer \u2013 vi bygger nytt, bygger om och bygger till och s\u00f6ker nu fler medarbetare. V\u00e5rt viktigaste m\u00e5l \u00e4r att minska \u00e5terfall i brott \u2013 att bryta den onda cirkeln. Lyckas vi med det blir samh\u00e4llet tryggare och s\u00e4krare f\u00f6r alla. Vi \u00e4r den myndighet som ansvarar f\u00f6r anstalter, friv\u00e5rd, h\u00e4kten och klienttransporter.\nVerksamhetsomr\u00e5de Ume\u00e5 omfattar den slutna anstalten Ume\u00e5, den \u00f6ppna anstalten S\u00f6rbyn samt h\u00e4ktet Ume\u00e5. Vi st\u00e5r under omfattande kapacitets\u00f6kning och det \u00e4r mycket som h\u00e4nder i verksamhetsomr\u00e5det b\u00e5de i form av ombyggnation och nybyggnation. Den st\u00f6rsta yrkesgruppen \u00e4r kriminalv\u00e5rdare men h\u00e4r arbetar \u00e4ven v\u00e5rdprofessioner, administrativ personal, pedagoger, produktionsledare m fl. P\u00e5 anstalten S\u00f6rbyn \u00e4r de intagna sysselsatta i arbetsmarknadsutbildning, l\u00e4rcentrum, olika behandlingsprogram eller i arbete inom k\u00f6k, snickeri, v\u00e4xtodling, textil m.m. Anstalten S\u00f6rbyn \u00e4r en jordbruksanstalt med spannm\u00e5lsodling och djurh\u00e5llning. P\u00e5 anstalten Ume\u00e5 \u00e4r de intagna sysselsatta i tr\u00e4\/industri, k\u00f6k, l\u00e4rcentrum och behandlingsprogram. Till anstalten och h\u00e4ktet Ume\u00e5 \u00e4r det ca 10 min promenad fr\u00e5n n\u00e4rmaste bussh\u00e5llplats och anstalten S\u00f6rbyn n\u00e5s enklast med bil. Personalparkering finns p\u00e5 alla enheter.\nVi s\u00f6ker nu ett engagerat och serviceinriktat chefsst\u00f6d med inriktning mot personaladministration till verksamhetsomr\u00e5de Ume\u00e5. Du blir ett viktigt st\u00f6d f\u00f6r v\u00e5ra chefer i s\u00e5v\u00e4l dagliga processer som i mer l\u00e5ngsiktiga personalfr\u00e5gor. Rollen passar dig som trivs med ordning, noggrannhet och att ge service av h\u00f6g kvalitet. Varmt v\u00e4lkommen med din ans\u00f6kan!\nArbetsbeskrivning\nSom chefsst\u00f6d fungerar du som lokal kontaktperson gentemot rekryterings- och bemanningsenheten. Du \u00e4r ett av tre chefsst\u00f6d och blir l\u00e4nken mellan chefer, bemanning och rekrytering och bidrar till att skapa en samordnad process. Du utg\u00e5r fr\u00e5n anstalten Ume\u00e5 men st\u00f6ttar \u00e4ven chefer p\u00e5 h\u00e4ktet Ume\u00e5 och anstalten S\u00f6rbyn vilket inneb\u00e4r resor i tj\u00e4nsten.\nTillsammans med ledningsgruppen arbetar du med att ta fram en strategisk planering f\u00f6r verksamhetens rekryteringsbehov och l\u00e5ngsiktiga kompetensf\u00f6rs\u00f6rjning. I rollen ing\u00e5r att analysera och kartl\u00e4gga utbildningsbehov samt f\u00f6resl\u00e5 \u00e5tg\u00e4rder som s\u00e4kerst\u00e4ller att medarbetare f\u00e5r r\u00e4tt kompetensutveckling samt st\u00f6tta i planering och genomf\u00f6rande av bemanningsstrategiska insatser. Arbete kring arbetsmilj\u00f6, l\u00f6ne\u00f6versyn\/RALS samt samverkan med facklig organisation ing\u00e5r i rollen. Du har administrativa uppgifter som att uppr\u00e4tta anst\u00e4llningsavtal, boka konferenser, kortadministration samt registrering i interna system.\nMed grund i att verksamhetsomr\u00e5de Ume\u00e5 v\u00e4xer kan rollen komma att utvecklas \u00f6ver tid och du kommer att ha m\u00f6jlighet att vara med och p\u00e5verka uppdraget.\nKvalifikationer\nF\u00f6r att trivas och lyckas i rollen beh\u00f6ver du kunna arbeta sj\u00e4lvst\u00e4ndigt och ha god f\u00f6rm\u00e5ga att planera och strukturera ditt arbete. Rollen inneb\u00e4r m\u00e5nga kontaktytor och ett n\u00e4ra samarbete med olika delar av organisationen, vilket st\u00e4ller h\u00f6ga krav p\u00e5 s\u00e5v\u00e4l samarbetsf\u00f6rm\u00e5ga som kommunikation. Du har dessutom en god analytisk f\u00f6rm\u00e5ga och kan oms\u00e4tta komplex information till tydliga beslutsunderlag. Vi ser att du som s\u00f6ker \u00e4r trygg och stabil men samtidigt trivs med att flexibelt navigera mellan operativt och strategiskt arbete.\nDet \u00e4r viktigt att du delar Kriminalv\u00e5rdens grundl\u00e4ggande v\u00e4rderingar om en human m\u00e4nniskosyn, respekt f\u00f6r individen och tron p\u00e5 att m\u00e4nniskan \u00e4r utvecklingsbar. Du \u00e4r \u00e4ven medveten om och har f\u00f6rst\u00e5else f\u00f6r hur bakgrund, kultur och grupptillh\u00f6righet p\u00e5verkar dig sj\u00e4lv och andra. Vidare f\u00f6rv\u00e4ntas du med ditt f\u00f6rh\u00e5llningss\u00e4tt bidra till att alla blir likv\u00e4rdigt bem\u00f6tta. Vi l\u00e4gger stor vikt vid personlig l\u00e4mplighet.\nVi s\u00f6ker dig som har:\nFullst\u00e4ndig gymnasieutbildning\nErfarenhet av arbete med komptensf\u00f6rs\u00f6rjningsprocesser (rekrytering, utbildning, korttidsbemanning)\nF\u00f6rm\u00e5ga att uttrycka dig v\u00e4l i tal och skrift p\u00e5 svenska\nGod vana att arbeta i olika typer av systemst\u00f6d (t ex personal-, l\u00f6ne- eller beslutsst\u00f6dsystem)\nFler\u00e5rig erfarenhet av liknande roll i offentlig verksamhet\nB-k\u00f6rkort\n\nDet \u00e4r \u00e4ven meriterande med:\nErfarenhet av personaladministration\nErfarenhet av att vara ett st\u00f6d till chefer\nErfarenhet av samordnande roll som inneb\u00e4r att driva, leda och uppr\u00e4tth\u00e5lla processer med flera akt\u00f6rer\nAkademisk utbildning inom personalvetenskap alternativt annan motsvarande akademisk utbildning i kombination med relevant erfarenhet\n\n\u00d6vrigt\nKriminalv\u00e5rden har valt att ta bort det personliga brevet och ersatt det med urvalsfr\u00e5gor som \u00e4r relevanta f\u00f6r tj\u00e4nsten. Svaren i urvalsfr\u00e5gorna och CV ligger till grund f\u00f6r om du \u00e4r kvalificerad att g\u00e5 vidare i processen.\nF\u00f6r att bli aktuell f\u00f6r anst\u00e4llning inom Kriminalv\u00e5rden kr\u00e4vs att du motsvarar h\u00f6gt st\u00e4llda krav g\u00e4llande l\u00e4mplighet, omd\u00f6me, s\u00e4kerhets- och sekretessmedvetande och att du f\u00f6ljer g\u00e4llande lagar. Det inneb\u00e4r att du st\u00e5r upp f\u00f6r demokratiska v\u00e4rderingar och den statliga v\u00e4rdegrund som g\u00e4ller f\u00f6r Kriminalv\u00e5rdens verksamhet.\nVissa befattningar \u00e4r placerade i s\u00e4kerhetsklass och d\u00e5 kommer en s\u00e4kerhetspr\u00f6vning med registerkontroll att genomf\u00f6ras innan beslut om anst\u00e4llning fattas. F\u00f6r vissa s\u00e4kerhetsklassade tj\u00e4nster kr\u00e4vs svenskt medborgarskap. Kriminalv\u00e5rden v\u00e4lkomnar s\u00f6kande med olika bakgrund och erfarenheter. L\u00e4s mer om s\u00e4kerhetspr\u00f6vning h\u00e4r: https:\/\/www.kriminalvarden.se\/jobba-hos-oss\/rekryteringsprocessen\/sakerhetsprovning-vid-rekrytering\/\nBefattningen kan inneb\u00e4ra krigsplacering vid Kriminalv\u00e5rden. L\u00e4s mer om krigsplacering h\u00e4r: https:\/\/www.kriminalvarden.se\/jobba-hos-oss\/rekryteringsprocessen\/krigsplacering\/\nIndividuell l\u00f6nes\u00e4ttning till\u00e4mpas.\nProvanst\u00e4llning kan komma att till\u00e4mpas.\nKriminalv\u00e5rden str\u00e4var efter en j\u00e4mn k\u00f6nsf\u00f6rdelning och \u00f6kad m\u00e5ngfald.\u00a0\nF\u00f6r att skicka in din ans\u00f6kan, klicka p\u00e5 ans\u00f6kningsl\u00e4nken i annonsen. Fr\u00e5gor om hur du ans\u00f6ker och l\u00e4gger in ditt CV st\u00e4ller du direkt till Varbi. Fr\u00e5gor om specifika jobb besvaras av den kontaktperson som anges i annonsen.\u00a0\nVi undanber oss v\u00e4nligen men best\u00e4mt direktkontakt med bemannings- och rekryteringsf\u00f6retag samt f\u00f6rs\u00e4ljare av rekryteringsannonser. Kriminalv\u00e5rden har upphandlade avtal.","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":"Box 50","full_address":null,"city":"Ume\u00e5","country":"SE","latitude":63.8325628,"longitude":20.2803496},"metadata":{"region":"V\u00e4sterbottens l\u00e4n","duration":"Tills vidare","employer":"Kriminalv\u00e5rden","postcode":"90102","positions":1,"profession":"Personaladministrat\u00f6r","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"http:\/\/kriminalvarden.varbi.com","scope_of_work":"100\u2013100 %","working_hours":"Heltid","contact_person":"Viktor Schalin (SEKO)","driving_license":true,"employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Verksamhetsomr\u00e5de Ume\u00e5","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":5,"bot_views_count":2,"ai_vendor_counts":{"other":2,"openai":1,"anthropic":2},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"viktor.schalin@kriminalvarden.se","images":[],"published_at":"2026-09-07T00:01:03+00:00","expires_at":"2026-09-28T23:59:59+00:00","created_at":"2026-09-07T03:21:27+00:00","updated_at":"2026-09-16T03:10:21+00:00"}}