{"data":{"id":207141,"slug":"erfaren-administrator-till-enheten-for-fastighetsnara-tjanster","type":"job","title":"Experienced Administrator for the Property Services Unit","description":"Welcome to Us\nThe Procurement Department plays a vital role in the city's efforts to use public procurement as a tool to drive societal development in a sustainable direction. We have specialists in all aspects of the procurement process. We currently have just over 70 employees, including a department manager and unit managers for the property procurement, goods procurement, service procurement, and procurement support operations units. This role is located in the property procurement unit, where we foster an unpretentious culture with collaboration and knowledge sharing as a given.\nWe Offer\n\"As part of the property procurement unit, you will be an important puzzle piece and contribute to our collective success. You will be the hub ensuring that daily operations run efficiently for our employees, and you will support with your knowledge and expertise. Here you can be part of both developing and growing together with category leaders, procurement specialists, contract managers, and system administrators. Together we are stronger and create the best possible conditions for success.\" \u2013 Liselothe Engelgren, Recruiting Manager\nWe offer wellness allowances, vacation exchange, winter\/summer working hours, and flexible working hours. With us, you will have good opportunities to plan your time with freedom under responsibility and have the option to work partially from home. In our pleasant and newly renovated premises at Globen, we have activity-based workplaces. Read more here about Stockholm City's employee benefits.\nYour Role\nAs an administrator with us, you will provide support and work closely with, among others, procurement specialists, contract managers, and system administrators in their various processes to ensure efficiency and optimized resource use. The unit also has two other administrators who support the other units, and you will work closely with them. We have an unpretentious approach where we help each other, share experiences, and support one another when needed. You will also provide certain management support and maintain a broad network of internal and external contacts. In this role, you will be involved in several parallel processes and projects, where you need to be able to prioritize, structure, and drive work forward efficiently.\nThis might include:\nObtaining documents when needed for contract follow-up and assisting in the administrative handling of documentation, price adjustments, and invitations to information meetings\nProviding administrative assistance in the process when handling requests for disclosure of documents\nAssisting with filing and recording our work\nOperationally executing the unit's call-offs, and checking and posting incoming invoices against these in preparation for approval in the next step\nAdministering orders for licenses and authorizations\nAssisting with administration and overall documentation of the unit's consultant assignments, such as task requests and follow-up work\nObtaining powers of attorney and delegations from the city's departments and companies\nMonitoring our function mailboxes and handling and delegating matters\nConvening union negotiations in the procurement process\nPreparing and reporting unit-specific statistics\nWorking closely with administrative colleagues in adjacent units\n\nOther customary administrative tasks may also be included, such as writing minutes and protocols when needed.\nYour Competence and Experience\nWe are looking for someone who has:\nHigh school diploma (gymnasium examen)\nCurrent and solid experience in administrative work\nExperience in an administrative service and\/or support function in an organization working with procurement\nExperience working with the development and analysis of statistics\nHigh digital maturity and IT proficiency and very good knowledge of the Office suite\nGood ability to express yourself orally and in writing in Swedish\n\nIt is meritorious if you have:\nExperience in administrative work within the public sector\nKnowledge of the Public Procurement Act (LOU)\nExperience providing administrative support to managers\n\nTo work with us, we see that you have a genuine sense of service and administration. In this role, you will handle various types of questions with many points of contact. Therefore, it is crucial that you have a structured work approach and the ability to plan and prioritize work efficiently. You are flexible and adapt easily when new needs arise and priorities change. Given that you will have close contact with both your own work group and external stakeholders, it is important that you communicate and collaborate easily, and are confident in yourself and in contact with new people. You perform your tasks with great precision.\nIn this recruitment, we place great emphasis on the above-mentioned competencies, personal suitability, and commitment to the position. We see diversity as enriching and welcome all applicants.\nOther Information\nThis recruitment includes tests as part of the assessment in connection with selection. We will collect educational certificates later in the process.\nStockholm City uses competence-based recruitment aimed at recognizing each person's competence and thereby preventing discrimination.\nRemember never to upload police records (Data Protection Regulation, GDPR) in connection with your application.\nThe Service Department is one of the city's specialized departments and is tasked with handling administrative duties coordinated throughout the city. This primarily involves salary administration, financial administration, city-wide procurement issues, contact center operations, and internal consultants providing support in digitalization, IT & telephony, recruitment, and property and premises management. We have approximately 400 employees and are located in the Globen area. Our core values are summarized in the word KIRA which stands for: Competence - Openness - Respect - Responsibility.","language":"sv","is_translated":true,"title_original":"Erfaren administrat\u00f6r till enheten f\u00f6r fastighetsn\u00e4ra tj\u00e4nster","description_original":"V\u00e4lkommen till oss\nVerksamhetsomr\u00e5det f\u00f6r ink\u00f6p har en viktig roll i stadens arbete med att anv\u00e4nda offentlig upphandling som ett styrmedel f\u00f6r att driva samh\u00e4llsutvecklingen i en h\u00e5llbar riktning. Hos oss finns specialister inom alla delar av ink\u00f6psprocessen. Vi \u00e4r idag drygt 70 medarbetare inklusive verksamhetschef och enhetschefer f\u00f6r enheterna fastighetsn\u00e4ra ink\u00f6p, varuink\u00f6p, tj\u00e4nsteink\u00f6p och verksamhetsst\u00f6d ink\u00f6p. Rollen \u00e4r placerad vid enheten fastighetsn\u00e4ra ink\u00f6p d\u00e4r vi har en prestigel\u00f6s kultur med samverkan och erfarenhetsutbyte som en sj\u00e4lvklarhet.\u00a0\nVi erbjuder\n\u201dSom en del inom enheten fastighetsn\u00e4ra ink\u00f6p kommer du att vara en viktig pusselbit och bidra till v\u00e5r gemensamma framg\u00e5ng. Du blir spindeln i n\u00e4tet f\u00f6r att s\u00e4kerst\u00e4lla att vardagen flyter p\u00e5 effektivt f\u00f6r v\u00e5ra medarbetare och du st\u00f6ttar med din kunskap och kompetens. H\u00e4r kan du f\u00e5 vara med att b\u00e5de utveckla och utvecklas tillsammans med kategoriledare, upphandlare, avtalsf\u00f6rvaltare och systemadministrat\u00f6rer. Tillsammans \u00e4r vi starkare och skapar b\u00e4sta m\u00f6jliga f\u00f6ruts\u00e4ttningar f\u00f6r framg\u00e5ng.\" \u2013 Liselothe Engelgren, rekryterande chef\nVi erbjuder friskv\u00e5rdsbidrag, semesterv\u00e4xling, vinter-\/sommararbetstid och flexibel arbetstid. Hos oss f\u00e5r du goda m\u00f6jligheter att planera din tid med frihet under ansvar och har m\u00f6jlighet att delvis arbeta hemifr\u00e5n. I v\u00e5ra trevliga och nyrenoverade lokaler vid Globen har vi aktivitetsbaserade arbetsplatser. L\u00e4s mer h\u00e4r om Stockholms stads f\u00f6rm\u00e5ner f\u00f6r medarbetare.\nDin roll\u00a0\nSom administrat\u00f6r hos oss kommer du att bist\u00e5 med st\u00f6d och ha ett n\u00e4ra samarbete med bl.a. upphandlare, avtalsf\u00f6rvaltare och systemadministrat\u00f6rer i deras olika processer f\u00f6r att s\u00e4kerst\u00e4lla effektivitet och optimerad resursanv\u00e4ndning. P\u00e5 avdelningen finns ocks\u00e5 tv\u00e5 andra administrat\u00f6rer som st\u00f6ttar de \u00f6vriga enheterna, och ni kommer att ha ett n\u00e4ra samarbete. Vi har ett prestigel\u00f6st arbetss\u00e4tt d\u00e4r vi hj\u00e4lps \u00e5t, delar erfarenheter och st\u00f6ttar varandra vid behov. Du agerar ocks\u00e5 som ett visst chefsst\u00f6d samt har ett brett internt och externt kontaktn\u00e4t. I rollen kommer du att vara involverad i flera parallella processer och projekt, d\u00e4r du beh\u00f6ver kunna prioritera, strukturera och driva arbetet fram\u00e5t p\u00e5 ett effektivt s\u00e4tt.\nDet kan till exempel inneb\u00e4ra att du:\nVid behov inh\u00e4mtar underlag inf\u00f6r avtalsuppf\u00f6ljning och st\u00f6ttar i den administrativa hanteringen av dokumentation, prisjusteringar och inbjudningar till informationstr\u00e4ffar\nBist\u00e5r administrativt i processen vid beg\u00e4ran om utl\u00e4mnande av handling\nBist\u00e5r med arkivering och diarief\u00f6ring av v\u00e5rt arbete\nOperativt genomf\u00f6r enhetens avrop, samt kontrollerar och konterar inkommande fakturor mot dessa inf\u00f6r attest i n\u00e4sta steg\nAdministrerar best\u00e4llningar av licenser och beh\u00f6righeter\nSt\u00f6ttar i administration och \u00f6vergripande dokumentation av enhetens konsultuppdrag, s\u00e5som uppdragsf\u00f6rfr\u00e5gningar och uppf\u00f6ljningsarbete\nInh\u00e4mtar fullmakter och delegationer fr\u00e5n stadens f\u00f6rvaltningar och bolag\nBevakar v\u00e5ra funktionsbrevl\u00e5dor och handl\u00e4gger samt delegerar \u00e4renden\n\u00c4r sammankallande till fackliga f\u00f6rhandlingar i upphandlingsprocessen\nUppr\u00e4ttar och rapporterar verksamhetsspecifik statistik\nHar ett n\u00e4ra samarbete med administrativa kollegor inom angr\u00e4nsande enheter.\n\nDet kan \u00e4ven tillkomma \u00f6vriga sedvanliga administrativa arbetsuppgifter s\u00e5 som att vid behov skriva minnesanteckningar och protokoll.\nDin kompetens och erfarenhet\nVi s\u00f6ker dig som har:\ngymnasieexamen\naktuell och gedigen erfarenhet av administrativt arbete\nerfarenhet i en administrativ service- och\/eller supportfunktion i verksamhet som arbetar inom ink\u00f6p eller upphandling\nerfarenhet av att arbeta med framtagande och analys av statistik\nh\u00f6g digital mognad och IT-vana och mycket goda kunskaper i Officepaketet\ngod f\u00f6rm\u00e5ga att formulera dig muntligt och skriftligt p\u00e5 svenska.\n\nDet \u00e4r meriterande om du har:\nerfarenhet av administrativt arbete inom offentlig sektor\nkunskap om lagen om offentlig upphandling (LOU)\nerfarenhet av att arbeta som administrativt st\u00f6d gentemot chefer.\n\nF\u00f6r att arbeta hos oss ser vi att du har en genuin k\u00e4nsla f\u00f6r service och administration. I rollen kommer du att hantera fr\u00e5gor av olika slag med m\u00e5nga kontaktytor. D\u00e4rf\u00f6r \u00e4r det avg\u00f6rande att du har ett strukturerat arbetss\u00e4tt och har f\u00f6rm\u00e5ga att planera och prioritera arbetet p\u00e5 ett effektivt s\u00e4tt. Du \u00e4r flexibel och har l\u00e4tt f\u00f6r att anpassa dig n\u00e4r nya behov uppst\u00e5r och prioriteringar f\u00f6r\u00e4ndras.\u00a0I och med att du kommer ha n\u00e4ra kontakt med b\u00e5de din egen arbetsgrupp och externa akt\u00f6rer \u00e4r det viktigt att du har l\u00e4tt f\u00f6r att kommunicera och samarbeta samt \u00e4r trygg i dig sj\u00e4lv och i kontakten med nya m\u00e4nniskor. Du utf\u00f6r dina arbetsuppgifter med stor noggrannhet.\u00a0\nI den h\u00e4r rekryteringen l\u00e4gger vi stor vikt vid ovann\u00e4mnda kompetenser, personlig l\u00e4mplighet och engagemang f\u00f6r tj\u00e4nsten. Vi ser m\u00e5ngfald som berikande och v\u00e4lkomnar alla s\u00f6kande.\n\u00d6vrigt\nI denna rekrytering ing\u00e5r tester som en del av bed\u00f6mningen i samband med urval. Vi kommer samla in utbildningsbevis senare i processen.\u00a0\nStockholms stad arbetar med kompetensbaserad rekrytering som syftar till att se till varje persons kompetens och d\u00e4rmed motverka diskriminering.\nT\u00e4nk p\u00e5 att aldrig ladda upp registerutdrag fr\u00e5n Polisen (Dataskyddsf\u00f6rordningen, GDPR) i samband med din ans\u00f6kan.\nServicef\u00f6rvaltningen \u00e4r en av stadens fackf\u00f6rvaltningar och har i uppdrag att svara f\u00f6r de administrativa uppgifter som \u00e4r samordnade i staden. Det handlar framf\u00f6rallt om l\u00f6neadministration, ekonomiadministration, stads\u00f6vergripande upphandlingsfr\u00e5gor, kontaktcenterverksamhet samt interna konsulter som tillhandah\u00e5ller st\u00f6d inom digitalisering, it & telefoni, rekrytering, samt, fastighets- och lokalfr\u00e5gor. Vi har cirka 400 medarbetare och sitter i Globenomr\u00e5det. V\u00e5r v\u00e4rdegrund sammanfattas i ordet K\u00d6RA som st\u00e5r f\u00f6r: Kompetens - \u00d6ppenhet - Respekt - Ansvar.","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":"Palmfeltsv\u00e4gen 5","full_address":null,"city":"Stockholm","country":"SE","latitude":59.2921974,"longitude":18.0820868},"metadata":{"region":"Stockholms l\u00e4n","duration":"Tills vidare","employer":"Stockholms kommun","postcode":"12107","positions":1,"profession":"Administrativ assistent","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"http:\/\/www.stockholm.se\/Arbete\/Lediga-jobb-och-praktik\/","scope_of_work":"100\u2013100 %","working_hours":"Heltid","contact_person":"Liselothe Engelgren","employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Stockholms stad, Servicef\u00f6rvaltningen, Ink\u00f6p, Fastighetsn\u00e4ra ink\u00f6p","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":5,"bot_views_count":0,"ai_vendor_counts":{"other":2,"openai":1,"anthropic":2},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"liselothe.engelgren@stockholm.se","images":[],"published_at":"2026-09-11T08:47:36+00:00","expires_at":"2026-09-27T23:59:59+00:00","created_at":"2026-09-12T03:25:28+00:00","updated_at":"2026-09-17T03:03:29+00:00"}}