{"data":{"id":216095,"slug":"executive-coordinator","type":"job","title":"Executive Coordinator","description":"Do you want to work close to major decisions, hold important matters together, and create the conditions for better business? We are now looking for an Executive Coordinator who will work closely with our CEO and management team.\nYour Role As an Executive Coordinator, you will be a close support to our CEO and an important part of making the day-to-day operations around the CEO and management function effectively. You create structure and contribute to forward planning, drive activities toward goals, and ensure that the right things happen at the right time.\nYou are responsible for parts of the CEO's calendar and correspondence, and plan and coordinate meetings and travel. You help prioritize incoming matters, gather and quality-assure materials, and ensure the CEO has the right information ahead of important meetings and decisions. The role also includes ongoing administration related to the CEO and management, such as document management.\nYou also coordinate the work around the management team. This includes preparing agendas and materials, documenting meetings and decisions, and following up on activities. In this way, you contribute to structure and progress between meetings as well.\nAs an Executive Coordinator, you will become an important point of contact both within and outside Sunpine. You have ongoing contact with customers, owners, and other external stakeholders and are responsible for coordinating important visits and activities. You are part of the HR team and report to the HR Manager. You will also work closely with our communications function, including in connection with management communications, internal activities, and information events.\nWho Do We Seek? This is a role for you who want to work close to management and gain a deep understanding of how companies are run and developed. Through close collaboration with the CEO and management, you gain insight into many parts of Sunpine and encounter matters ranging from daily operations to important business deals and long-term strategic choices. With that understanding, you can work proactively, make your own prioritizations, and identify things that need to be handled\u2014before anyone has had to ask you.\nAt the same time, you get to work in an industry in transition. Energy transition, reduced carbon emissions, and the need for alternatives to fossil raw materials are matters that affect both our business and our customers'. As part of Preem, Sunpine is also part of a global operation, with international contacts and collaborations.\nThe role gives you significant responsibility and the opportunity to gradually take on greater responsibility as you become familiar with the business.\nWe are looking for you who have experience with qualified administrative work or management support. Experience working close to a CEO or other senior management is a plus, as is experience from international operations and project management.\nIn this role, language is an important work tool. You will handle correspondence, meeting materials, and documentation, and have contact with people both within and outside Sunpine. Therefore, you need to be able to express yourself clearly and professionally, and communicate freely in Swedish and English both verbally and in writing.\nYou have excellent digital skills and are experienced working in Microsoft 365 and other digital work tools.\nAs a person, you are well-organized, self-driven, and proactive. You can manage many parallel matters without losing sight of the big picture, and have the ability to determine what is important now, what can wait, and what needs to be followed up on. At the same time, you are unpretentious and prepared to take on both major and minor matters when needed.\nWork location is Pite\u00e5 and this is a permanent position.\nQuestions?\nPlease feel free to contact Sunpine's HR Manager Karin Forsmark at karin.forsmark@sunpine.se\nWe look forward to hearing from you and accept applications through October 11th.","language":"sv","is_translated":true,"title_original":"Executive Coordinator","description_original":"Vill du arbeta n\u00e4ra de stora besluten, h\u00e5lla ihop viktiga fr\u00e5gor och skapa f\u00f6ruts\u00e4ttningar f\u00f6r b\u00e4ttre aff\u00e4rer? Nu s\u00f6ker vi en Executive Coordinator som kommer att arbeta n\u00e4ra v\u00e5r vd och ledningsgrupp.\nDin roll Som Executive Coordinator \u00e4r du ett n\u00e4ra st\u00f6d till v\u00e5r vd och en viktig del i att f\u00e5 vardagen kring vd och ledning att fungera effektivt. Du skapar struktur och bidrar till framf\u00f6rh\u00e5llning, driver aktiviteter i m\u00e5l och ser till att r\u00e4tt saker h\u00e4nder vid r\u00e4tt tidpunkt.\nDu ansvarar f\u00f6r delar av vd:s kalender och korrespondens, samt planerar och koordinerar m\u00f6ten och resor. Du hj\u00e4lper till att prioritera inkommande fr\u00e5gor, samlar in och kvalitetss\u00e4krar underlag och ser till att vd har r\u00e4tt information inf\u00f6r viktiga m\u00f6ten och beslut. I rollen ing\u00e5r ocks\u00e5 l\u00f6pande administration kopplad till vd och ledning, exempelvis dokumenthantering.\nDu koordinerar ocks\u00e5 arbetet kring ledningsgruppen. Det inneb\u00e4r bland annat att f\u00f6rbereda agendor och underlag, dokumentera m\u00f6ten och beslut samt f\u00f6lja upp aktiviteter. P\u00e5 s\u00e5 s\u00e4tt bidrar du till struktur och framdrift \u00e4ven mellan m\u00f6tena.\nSom Executive Coordinator blir du en viktig kontaktpunkt b\u00e5de inom och utanf\u00f6r Sunpine. Du har l\u00f6pande kontakt med kunder, \u00e4gare och andra externa intressenter och ansvarar f\u00f6r att koordinera viktigare bes\u00f6k och aktiviteter. Du ing\u00e5r i HR-teamet och rapporterar till HR-chefen. Du kommer ocks\u00e5 att arbeta n\u00e4ra v\u00e5r kommunikationsfunktion, bland annat i samband med ledningskommunikation, interna aktiviteter och informationstillf\u00e4llen.\nVem s\u00f6ker vi? Det h\u00e4r \u00e4r en roll f\u00f6r dig som vill arbeta n\u00e4ra ledningen och f\u00e5 en djup f\u00f6rst\u00e5else f\u00f6r hur f\u00f6retag drivs och utvecklas. Genom det n\u00e4ra samarbetet med vd och ledning f\u00e5r du insyn i m\u00e5nga delar av Sunpine och m\u00f6ter fr\u00e5gor som sp\u00e4nner fr\u00e5n den dagliga verksamheten till viktiga aff\u00e4rer och l\u00e5ngsiktiga v\u00e4gval. Med den f\u00f6rst\u00e5elsen kan du arbeta proaktivt, g\u00f6ra egna prioriteringar och f\u00e5nga upp s\u00e5dant som beh\u00f6ver hanteras \u2013 innan n\u00e5gon har hunnit be dig.\nSamtidigt f\u00e5r du arbeta mitt i en bransch i f\u00f6r\u00e4ndring. Energiomst\u00e4llningen, minskade koldioxidutsl\u00e4pp och behovet av alternativ till fossila r\u00e5varor \u00e4r fr\u00e5gor som p\u00e5verkar b\u00e5de v\u00e5r aff\u00e4r och v\u00e5ra kunders. Som en del av VAROPreem \u00e4r Sunpine dessutom en del av en global verksamhet, med internationella kontaktytor och samarbeten.\nRollen ger dig stort eget ansvar och m\u00f6jlighet att successivt ta ett st\u00f6rre ansvar i takt med att du l\u00e4r k\u00e4nna verksamheten.\nVi s\u00f6ker dig som har erfarenhet av kvalificerat administrativt arbete eller ledningsst\u00f6d. Erfarenhet av att arbeta n\u00e4ra vd eller annan senior ledning \u00e4r meriterande, liksom erfarenhet fr\u00e5n internationell verksamhet och projektledning.\nI den h\u00e4r rollen \u00e4r spr\u00e5ket ett viktigt arbetsverktyg. Du kommer att hantera korrespondens, m\u00f6tesunderlag och dokumentation och ha kontakt med m\u00e4nniskor b\u00e5de inom och utanf\u00f6r Sunpine. D\u00e4rf\u00f6r beh\u00f6ver du kunna formulera dig tydligt och professionellt, och kommunicera obehindrat p\u00e5 svenska och engelska b\u00e5de i tal och skrift.\nDu har mycket god digital kompetens och \u00e4r van att arbeta i Microsoft 365 och andra digitala arbetsverktyg.\nSom person \u00e4r du strukturerad, sj\u00e4lvg\u00e5ende och initiativrik. Du kan hantera m\u00e5nga parallella fr\u00e5gor utan att tappa helheten och har f\u00f6rm\u00e5gan att avg\u00f6ra vad som \u00e4r viktigt nu, vad som kan v\u00e4nta och vad som beh\u00f6ver f\u00f6ljas upp. Samtidigt \u00e4r du prestigel\u00f6s och beredd att ta tag i b\u00e5de stora och sm\u00e5 fr\u00e5gor n\u00e4r det beh\u00f6vs.\nPlaceringsort \u00e4r Pite\u00e5 och tj\u00e4nsten \u00e4r en tillsvidareanst\u00e4llning.\nHar du fr\u00e5gor?\nKontakta g\u00e4rna Sunpines HR-chef Karin Forsmark p\u00e5 karin.forsmark@sunpine.se\nVi ser fram emot att h\u00f6ra fr\u00e5n dig och tar emot ans\u00f6kningar till och med 11:e oktober.","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":"Cisternv\u00e4gen 53","full_address":null,"city":"Pite\u00e5","country":"SE","latitude":65.237504539101,"longitude":21.63664631407},"metadata":{"region":"Norrbottens l\u00e4n","duration":"Tills vidare","employer":"VAROPreem SunPine AB","postcode":"94143","positions":1,"profession":"Chefssekreterare","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"https:\/\/jobb.sunpine.se","scope_of_work":"100\u2013100 %","working_hours":"Heltid","employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Sunpine","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":4,"bot_views_count":3,"ai_vendor_counts":{"other":3,"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"karin.forsmark@sunpine.se","images":[],"published_at":"2026-09-16T10:33:33+00:00","expires_at":"2026-10-11T23:59:59+00:00","created_at":"2026-09-17T03:57:03+00:00","updated_at":"2026-09-20T03:48:34+00:00"}}