{"data":{"id":183353,"slug":"forbundsadministrator","type":"job","title":"Federation Administrator","description":"Sk\u00e5nes Kommuner is a politically governed membership organization representing the 33 municipalities of Sk\u00e5ne, with a board consisting of politicians from member municipalities. The organization's mission is to coordinate, collaborate, and serve as a common voice for Sk\u00e5ne so that municipalities can benefit from their combined strength.\n\nSk\u00e5nes Kommuner is now building a new management structure consisting of a federation director, head of administration, department heads, and functional managers for IT, finance, and procurement. The assignment is to structure, develop, and ensure quality in the organization's internal and external processes, as well as create conditions for effective support to member municipalities. The assignments are driven through strategic networks designated by the members.\n\nWould you like to be the hub of our operations?\n\nWould you like to be the hub of an organization bringing together Sk\u00e5ne's 33 municipalities? Do you thrive in a role where you can combine administration, communication, coordination, and business development? Then this position might be right for you.\n\nAs a Federation Administrator at Sk\u00e5nes Kommuner, you have a central and operations-focused role where you contribute to creating structure, quality, and efficiency in daily work. The role offers great opportunities to influence and develop work processes, working methods, and administrative routines in an organization undergoing an exciting development phase.\r\n\r\n1 position(s).\r\n\r\nRESPONSIBILITIES\r\nAs Federation Administrator, you are responsible for providing qualified administrative support to operations and ensuring effective and appropriate administrative processes. The role includes coordination, planning, follow-up, and development of routines and working methods that support the organization's goals and needs.\n\nYou support management, departments, working groups, and networks, and coordinate meetings, training, conferences, and other activities. The assignment includes responsibility for registry and records management functions, ensuring that documents and records are handled correctly and in compliance with applicable regulations, as well as follow-up of administrative decisions and preparation of reports, statistics, and presentation materials.\n\nYou are also responsible for office and facility administration, including service matters, problem reports, and contacts with property owners and suppliers. You serve as the contact person for the workplace's practical services and systematic fire safety work, and coordinate the introduction of new employees.\n\nAn important part of the role is administrative communication. You produce and publish information on the website, intranet, and other digital platforms, and support operations with newsletters, mailings, presentations, and information materials. You coordinate communication efforts for meetings, training, and other activities, and contribute to internal communication by highlighting the organization's work, results, and best practices.\n\nThe role also involves contributing to smarter and more efficient working methods through digitalization, automation, and development of administrative processes. You identify processes that can be simplified and participate in developing digital workflows within Microsoft 365.\n\nYou report to the head of administration and work closely with management, operations coordinators, networks, and other collaborative forums.\r\n\r\nQUALIFICATIONS\r\nTo succeed in this role, we believe you are an experienced administrator with a genuine interest in service, coordination, and business development. You have experience with qualified administrative work and are accustomed to coordinating activities, processes, and contacts between different functions and stakeholders. You express yourself very well in speech and writing and have good experience working with digital tools and system support.\n\nWe would like to see that you have experience with communication, web publishing, or information dissemination and that you feel comfortable adapting messages for different audiences. You also have an understanding of how administrative processes can be developed and made more efficient with the help of digital solutions.\n\nAs a person, you are structured, thorough, and self-driven. You find it easy to build good relationships and thrive in a role with many contact points. You are service-oriented, solution-focused, and have the ability to see both details and the bigger picture. At the same time, you are driven to develop working methods and find smarter solutions that create value for the organization.\n\nWe are looking for someone who has:\n\n\t\u2022 Relevant education in administration, communication, or another field that the employer deems equivalent.\n\t\u2022 Experience with qualified administrative work.\n\t\u2022 Experience coordinating and organizing meetings, activities, and administrative processes.\n\t\u2022 Excellent skills in Microsoft 365.\n\t\u2022 Excellent ability to express yourself verbally and in writing in Swedish.\n\t\u2022 Experience writing, editing, or publishing information for different audiences.\n\t\u2022 Ability to work independently, in a structured manner, and with high quality.\n\t\u2022 Experience with service, facility, or workplace-related matters.\n\nIt is meritorious if you have experience with:\n\n\t\u2022 Public or politically governed operations.\n\t\u2022 Web publishing, intranet, or digital communication channels.\n\t\u2022 Project administration or collaboration between different organizations.\n\t\u2022 AI-based tools such as Microsoft Copilot.\n\t\u2022 Development and optimization of administrative processes.\n\t\u2022 Social media, newsletters, or basic graphic production.\n\t\u2022 Facility management, workplace services, or facility management.\n\t\u2022 Fire safety, security, or occupational health and safety work.\n\t\u2022 Supplier contacts, ordering, and service matters.\r\n\r\nEmployment Type: Permanent position.\r\n\r\nWe offer a varied and developmental role where you can combine administration, communication, and business development. You will have the opportunity to influence how the organization works with coordination, information dissemination, and digital development while contributing to creating structure, quality, and efficiency in operations. The role offers great opportunities to make an impact and develop within an organization with an important mission for Sk\u00e5ne's municipalities.\n\nApply today; recruitment is ongoing!\n\nIf you have questions about the position or the recruitment process, please feel free to contact us.","language":"sv","is_translated":true,"title_original":"F\u00f6rbundsadministrat\u00f6r ","description_original":"Sk\u00e5nes Kommuner \u00e4r en politiskt styrd medlemsorganisation f\u00f6r de 33 sk\u00e5nska kommunerna med en styrelse best\u00e5ende av politiker fr\u00e5n medlemskommunerna. Organisationens uppdrag \u00e4r att samordna, samverka och vara en gemensam r\u00f6st f\u00f6r Sk\u00e5ne s\u00e5 att kommunerna kan dra nytta av sin gemensamma styrka.\n\nSk\u00e5nes Kommuner bygger nu en ny ledningsstruktur best\u00e5ende av f\u00f6rbundsdirekt\u00f6r, kanslichef, avdelningschefer och funktionsansvariga inom IT, ekonomi och upphandling. Uppdraget \u00e4r att strukturera, utveckla och kvalitetss\u00e4kra organisationens interna och externa processer samt skapa f\u00f6ruts\u00e4ttningar f\u00f6r ett effektivt st\u00f6d till medlemskommunerna. Uppdragen drivs genom de av medlemmarna utsedda strategiska n\u00e4tverken.\n\nVill du vara navet i v\u00e5r verksamhet?\n\nVill du vara navet i en organisation som samlar Sk\u00e5nes 33 kommuner? Trivs du i en roll d\u00e4r du f\u00e5r kombinera administration, kommunikation, samordning och verksamhetsutveckling? D\u00e5 kan detta vara tj\u00e4nsten f\u00f6r dig.\n\n\u00a0Som f\u00f6rbundsadministrat\u00f6r p\u00e5 Sk\u00e5nes Kommuner har du en central och verksamhetsn\u00e4ra roll d\u00e4r du bidrar till att skapa struktur, kvalitet och effektivitet i det dagliga arbetet. Rollen erbjuder stora m\u00f6jligheter att p\u00e5verka och utveckla arbetsprocesser, arbetss\u00e4tt och administrativa rutiner i en organisation som befinner sig i en sp\u00e4nnande utvecklingsfas.\r\n\r\n1 plats(er). \r\n\r\nARBETSUPPGIFTER\r\nSom f\u00f6rbundsadministrat\u00f6r ansvarar du f\u00f6r att ge kvalificerat administrativt st\u00f6d till verksamheten och s\u00e4kerst\u00e4lla effektiva och \u00e4ndam\u00e5lsenliga administrativa processer. Rollen omfattar samordning, planering, uppf\u00f6ljning och utveckling av rutiner och arbetss\u00e4tt som st\u00f6djer verksamhetens m\u00e5l och behov.\n\nDu st\u00f6djer ledning, avdelningar, arbetsgrupper och n\u00e4tverk samt samordnar m\u00f6ten, utbildningar, konferenser och andra aktiviteter. I uppdraget ing\u00e5r ansvar f\u00f6r diarie- och registratorsfunktionen, d\u00e4r du s\u00e4kerst\u00e4ller att dokument och handlingar hanteras korrekt och i enlighet med g\u00e4llande regelverk, samt uppf\u00f6ljning av administrativa beslut och framtagande av rapporter, statistik och presentationsmaterial.\n\nDu ansvarar \u00e4ven f\u00f6r kontors- och lokaladministration, inklusive service\u00e4renden, felanm\u00e4lningar och kontakter med fastighets\u00e4gare och leverant\u00f6rer. Du \u00e4r kontaktperson f\u00f6r arbetsplatsens praktiska service och systematiska brandskyddsarbete samt samordnar introduktion av nya medarbetare.\n\nEn viktig del av rollen \u00e4r administrativ kommunikation. Du producerar och publicerar information p\u00e5 webbplats, intran\u00e4t och andra digitala plattformar samt st\u00f6djer verksamheten med nyhetsbrev, utskick, presentationer och informationsmaterial. Du samordnar \u00e4ven kommunikationsinsatser inf\u00f6r m\u00f6ten, utbildningar och andra aktiviteter samt bidrar till den interna kommunikationen genom att synligg\u00f6ra verksamhetens arbete, resultat och goda exempel.\n\nRollen inneb\u00e4r ocks\u00e5 att bidra till smartare och effektivare arbetss\u00e4tt genom digitalisering, automatisering och utveckling av administrativa processer. Du identifierar processer som kan f\u00f6renklas och medverkar i utvecklingen av digitala arbetsfl\u00f6den inom Microsoft 365.\u00a0\n\nDu rapporterar till kanslichefen och samverkar n\u00e4ra med ledning, verksamhetskoordinatorer, n\u00e4tverk och andra samarbetsytor.\r\n\r\nKVALIFIKATIONER\r\nF\u00f6r att lyckas i rollen tror vi att du \u00e4r en erfaren administrat\u00f6r med ett genuint intresse f\u00f6r service, samordning och verksamhetsutveckling. Du har erfarenhet av kvalificerat administrativt arbete och \u00e4r van att koordinera aktiviteter, processer och kontakter mellan olika funktioner och intressenter. Du uttrycker dig mycket v\u00e4l i tal och skrift och har god vana av att arbeta med digitala verktyg och systemst\u00f6d.\u00a0\n\nVi ser g\u00e4rna att du har erfarenhet av kommunikation, webbpublicering eller informationsspridning och att du k\u00e4nner dig trygg i att anpassa budskap f\u00f6r olika m\u00e5lgrupper. Du har \u00e4ven f\u00f6rst\u00e5else f\u00f6r hur administrativa processer kan utvecklas och effektiviseras med hj\u00e4lp av digitala l\u00f6sningar.\u00a0\n\nSom person \u00e4r du strukturerad, noggrann och sj\u00e4lvg\u00e5ende. Du har l\u00e4tt f\u00f6r att skapa goda relationer och trivs i en roll med m\u00e5nga kontaktytor. Du \u00e4r serviceinriktad, l\u00f6sningsorienterad och har f\u00f6rm\u00e5ga att se b\u00e5de detaljer och helhet. Samtidigt drivs du av att utveckla arbetss\u00e4tt och hitta smartare l\u00f6sningar som skapar v\u00e4rde f\u00f6r verksamheten.\u00a0\n\nVi s\u00f6ker dig som har:\n\n\t\u2022 Relevant utbildning inom administration, kommunikation eller annat omr\u00e5de som arbetsgivaren bed\u00f6mer som likv\u00e4rdigt.\n\t\u2022 Erfarenhet av kvalificerat administrativt arbete.\n\t\u2022 Erfarenhet av samordning och koordinering av m\u00f6ten, aktiviteter och administrativa processer.\n\t\u2022 Mycket goda kunskaper i Microsoft 365.\n\t\u2022 Mycket god f\u00f6rm\u00e5ga att uttrycka dig i tal och skrift p\u00e5 svenska.\n\t\u2022 Erfarenhet av att skriva, bearbeta eller publicera information f\u00f6r olika m\u00e5lgrupper.\n\t\u2022 F\u00f6rm\u00e5ga att arbeta sj\u00e4lvst\u00e4ndigt, strukturerat och med h\u00f6g kvalitet.\n\t\u2022 Erfarenhet av service-, lokal- eller arbetsplatsrelaterade fr\u00e5gor.\u00a0\n\nDet \u00e4r meriterande om du har erfarenhet av:\n\n\t\u2022 Offentlig eller politiskt styrd verksamhet.\n\t\u2022 Webbpublicering, intran\u00e4t eller digitala kommunikationskanaler.\n\t\u2022 Projektadministration eller samverkan mellan olika organisationer.\n\t\u2022 AI-baserade verktyg s\u00e5som Microsoft Copilot.\n\t\u2022 Utveckling och effektivisering av administrativa processer.\n\t\u2022 Sociala medier, nyhetsbrev eller enklare grafisk produktion.\n\t\u2022 Lokaladministration, arbetsplatsservice eller facility management.\n\t\u2022 Brandskydds-, s\u00e4kerhets- eller arbetsmilj\u00f6arbete.\n\t\u2022 Leverant\u00f6rskontakter, best\u00e4llningar och service\u00e4renden.\r\n\r\nAnst\u00e4llningsform: Tillsvidareanst\u00e4llning.\r\n\r\nVi erbjuder en varierad och utvecklande roll d\u00e4r du f\u00e5r kombinera administration, kommunikation och verksamhetsutveckling. Du f\u00e5r m\u00f6jlighet att p\u00e5verka hur organisationen arbetar med samordning, informationsspridning och digital utveckling samtidigt som du bidrar till att skapa struktur, kvalitet och effektivitet i verksamheten. Rollen ger stora m\u00f6jligheter att p\u00e5verka och utvecklas i en organisation med ett viktigt uppdrag f\u00f6r Sk\u00e5nes kommuner.\n\nAns\u00f6k idag, rekrytering sker l\u00f6pande !\n\nHar du fr\u00e5gor om tj\u00e4nsten eller rekryteringsprocessen \u00e4r du varmt v\u00e4lkommen att kontakta oss.","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":"Fabriksgatan 2","full_address":null,"city":"Lund","country":"SE","latitude":55.700199656721,"longitude":13.185261668344},"metadata":{"region":"Sk\u00e5ne l\u00e4n","duration":"Tills vidare","employer":"SK\u00c5NES KOMMUNER","postcode":"22229","positions":1,"profession":"Administrativ assistent","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","scope_of_work":"100\u2013100 %","working_hours":"Heltid","contact_person":"Sara   Makboul","employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Sk\u00e5nes Kommuner","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":2,"ai_views_count":5,"bot_views_count":0,"ai_vendor_counts":{"other":2,"openai":1,"anthropic":2},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":"+46728854751","owner_email":"sara.makboul@skaneskommuner.se","images":[],"published_at":"2026-09-02T09:00:15+00:00","expires_at":"2026-09-16T23:59:59+00:00","created_at":"2026-09-03T03:15:43+00:00","updated_at":"2026-09-16T02:42:50+00:00"}}