{"data":{"id":162274,"slug":"hr-admin-office-manager","type":"job","title":"HR Admin & Office Manager","description":"HR Admin & Office Manager\nBeing part of the development of new nuclear power in Sweden is a unique opportunity \u2013 and a central part of the future sustainable energy supply.\nVideberg Kraft is building a new nuclear power company from the ground up, where processes, systems, and ways of working are established in parallel with the project itself.\nWe are now looking for an HR Admin & Office Manager who enjoys hands-on work and wants to support a growing organization with day-to-day coordination and administration.\nYour role\nAs an HR Admin & Office Manager, you will support the organization with a broad range of administrative and coordination tasks across people, systems, and office management.\nYou will take ownership of recurring operational activities connected to areas such as onboarding, IT, and internal administration, and act as a reliable point of contact for employees, managers, and external partners.\nThis is a hands-on, execution-focused role where you help keep daily operations running smoothly. You will thrive in this role if you enjoy working in an environment where not everything is fully established and priorities evolve quickly. You take initiative to build structure, improve ways of working, and make things happen.\nYour focus areas\nHR administration\n\nCoordinate onboarding and offboarding, including user access, accounts, equipment, and documentation\n\nMaintain and update employee data in our HR system\n\nProvide first-line support to employees on HR-related administrative matters\n\nSupport recruitment administration, including posting job ads, managing applications, and coordinating interviews\n\nSupport administration of employment documentation, employee records, and time\/absence reporting.\n\nAdministrative & operational support\n\nSupport day-to-day administration across the organization\n\nCoordinate meetings, internal logistics and travel, including oversight of travel arrangements, agency coordination, and ensuring travel policy compliance\n\nMaintain structure in documentation, templates, and ways of working and ensure documentation is accurate, up to date, and easily accessible\n\nSupport administrative tasks related to invoices.\n\nOffice management\n\nPlan and coordinate internal activities and smaller events\n\nManage office purchases and supplier contacts, including materials, equipment, and refreshments\n\nEnsure a well-functioning, representative, and inspiring office environment\n\nCollaborate with landlords and external vendors for services such as cleaning, security, and IT.\n\nWe are looking for someone who\nHas experience in administration, coordination, or similar hands-on roles\n\nHas experience in HR administration and processes across the employee lifecycle\n\nIs structured, detail-oriented, and pragmatic, with a strong ability to get things done\n\nThrives in a broad role with many contact points, where tasks are varied but sometimes repetitive\n\nHas a strong service mindset, is proactive, and is able to identify and act on what needs to be done without close supervision\n\nCan manage multiple tasks in parallel and prioritize effectively\n\nIs motivated by creating structure and driving improvements in an environment where ways of working evolve as the organization grows\n\nIs comfortable working with systems, tools, and basic IT coordination\n\nCommunicates fluently in both Swedish and English.\n\nWhat we offer\nA broad, hands-on role with multiple touchpoints across a growing, purpose-driven organization\n\nA collaborative environment with short decision paths\n\nThe chance to contribute to building structure and ways of working from the start\n\nA position in one of Sweden's most significant industrial initiatives\n\nIf you have questions about the role, you are very welcome to contact the recruiting manager: Maria Mellberg, maria.mellberg@viderbergkraft.se\nWe're reviewing applications continuously, so we encourage you to apply as soon as possible.\nThe application deadline is August 31, 2026.\nWe look forward to hearing from you!","language":"sv","is_translated":true,"title_original":"HR Admin & Office Manager","description_original":"HR Admin & Office Manager\nBeing part of the development of new nuclear power in Sweden is a unique opportunity \u2013 and a central part of the future sustainable energy supply. \nVideberg Kraft is building a new nuclear power company from the ground up, where processes, systems, and ways of working are established in parallel with the project itself. \nWe are now looking for an HR Admin & Office Manager who enjoys hands-on work and wants to support a growing organization with day-to-day coordination and administration.\nYour role\nAs an HR Admin & Office Manager, you will support the organization with a broad range of administrative and coordination tasks across people, systems, and office management.\nYou will take ownership of recurring operational activities connected to areas such as onboarding, IT, and internal administration, and act as a reliable point of contact for employees, managers, and external partners. \nThis is a hands-on, execution-focused role where you help keep daily operations running smoothly. You will thrive in this role if you enjoy working in an environment where not everything is fully established and priorities evolve quickly. You take initiative to build structure, improve ways of working, and make things happen.\nYour focus areas \nHR administration\n\nCoordinate onboarding and offboarding, including user access, accounts, equipment, and documentation\n\n\nMaintain and update employee data in our HR system\n\n\nProvide first-line support to employees on HR-related administrative matters\n\n\nSupport recruitment administration, including posting job ads, managing applications, and coordinating interviews\n\n\nSupport administration of employment documentation, employee records, and time\/absence reporting. \n\n\nAdministrative & operational support\n\nSupport day-to-day administration across the organization\n\n\nCoordinate meetings, internal logistics and travel, including oversight of travel arrangements, agency coordination, and ensuring travel policy compliance\n\n\nMaintain structure in documentation, templates, and ways of working and ensure documentation is accurate, up to date, and easily accessible\n\n\nSupport administrative tasks related to invoices. \n\n\nOffice management\n\nPlan and coordinate internal activities and smaller events\n\n\nManage office purchases and supplier contacts, including materials, equipment, and refreshments\n\n\nEnsure a well-functioning, representative, and inspiring office environment\n\n\nCollaborate with landlords and external vendors for services such as cleaning, security, and IT.\n\nWe are looking for someone who\nHas experience in administration, coordination, or similar hands-on roles\n\n\nHas experience in HR administration and processes across the employee lifecycle\n\n\nIs structured, detail-oriented, and pragmatic, with a strong ability to get things done\n\n\nThrives in a broad role with many contact points, where tasks are varied but sometimes repetitive\n\n\nHas a strong service mindset, is proactive, and is able to identify and act on what needs to be done without close supervision\n\n\nCan manage multiple tasks in parallel and prioritize effectively\n\n\nIs motivated by creating structure and driving improvements in an environment where ways of working evolve as the organization grows\n\n\nIs comfortable working with systems, tools, and basic IT coordination\n\n\nCommunicates fluently in both Swedish and English.\n\nWhat we offer\nA broad, hands-on role with multiple touchpoints across a growing, purpose-driven organization\n\n\nA collaborative environment with short decision paths\n\n\nThe chance to contribute to building structure and ways of working from the start\n\n\nA position in one of Sweden\u2019s most significant industrial initiatives \n\n\nIf you have questions about the role, you are very welcome to contact the recruiting manager: Maria Mellberg, maria.mellberg@viderbergkraft.se  \nWe\u2019re reviewing applications continuously, so we encourage you to apply as soon as possible. \nThe\u202fapplication deadline is August 31, 2026. \nWe look forward to hearing from you!","price":null,"currency":"SEK","status":"active","noindex":false,"location":{"address":"M\u00e4ster Samuelsgatan 42","full_address":null,"city":"Stockholm","country":"SE","latitude":59.333471960938,"longitude":18.064347687428},"metadata":{"region":"Stockholms l\u00e4n","duration":"Tills vidare","employer":"Videberg Kraft AB","postcode":"11157","positions":1,"profession":"HR-assistent","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"https:\/\/career.videbergkraft.se","scope_of_work":"100\u2013100 %","working_hours":"Heltid","employment_type":"Vanlig anst\u00e4llning","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Videberg Kraft AB","translation_status":"done","experience_required":true},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":2,"ai_vendor_counts":{"anthropic":2},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"maria.mellberg@viderbergkraft.se","images":[],"published_at":"2026-08-19T10:32:15+00:00","expires_at":"2026-08-31T23:59:59+00:00","created_at":"2026-08-20T02:51:09+00:00","updated_at":"2026-08-20T03:35:26+00:00"}}