{"data":{"id":159809,"slug":"institutionsadministrator-vid-ple","type":"job","title":"Institution Administrator at PLE","description":"Join us and become part of a committed administrative team where collaboration, service, and development are in focus. We are now seeking an institution administrator for a varied and responsible assignment with emphasis on study administration, but where you will also work with finance, personnel, and institution administration.\n\nWhat We Offer\nLund University is a state authority, which means you will receive special benefits, generous vacation, and a favorable occupational pension.\nRead more on the university's website about working with us: Jobba hos oss\n\nJob Responsibilities\nAs an institution administrator, you will have a central role in operations and broad administrative responsibility. The work involves close contact with students, doctoral candidates, teachers, researchers, and external collaboration partners.\n\nStudy Administration Responsibilities:\n- Administer registrations and results in Ladok for undergraduate and doctoral education\n- Manage individual study plans for doctoral candidates\n- Register new master's students\n- Administer registrations via Kurskontrollen\n- Manage course spaces and course occasions in Canvas\n- Coordinate exam occasions, including booking of exam supervisors and exam administration\n- Oversee administrative planning for dissertations, such as travel, expenses, and practical arrangements\n- Provide administrative support in other study administration matters\n\nFinance and Personnel Administration Responsibilities:\n- Review and handle travel expense reports\n- Some invoice handling\n- Simpler project administration\n- Administration of fees and compensation for hourly employees, lecturers, and exam supervisors\n- Handle payments to external lecturers, experts, and scholarship recipients\n- Administration in the personnel and address directory Lucat\n\nThe role also includes general institution administration such as:\n- Serve as the institution's registrar and oversee filing and archiving\n- Administer access cards, keys, and onboarding of new employees\n- Create and update distribution lists\n- Manage internal information, signage, and information displays\n- Serve as secretary at internal meetings\n- Provide administrative support at conferences, workshops, and other events\n- Handle ongoing administrative tasks such as room bookings and orders\n\nQualifications\nThe position requires:\n- Upper secondary education (gymnasium)\n- Experience with administrative work\n- Very good ability to express yourself in Swedish, both orally and in writing\n- Good knowledge of English, both orally and in writing\n- Good computer skills and experience with Microsoft Office\n- Communicate clearly, professionally, and adapt your communication style to the recipient and situation\n- Strong service focus and enjoy a supportive role\n- Value collaboration and have a talent for building good relationships\n- Work in a structured and independent manner, taking responsibility for driving your tasks forward\n- Flexible and able to prioritize between different work tasks when operational needs change\n\nIt is meritorious if you have:\n- Post-secondary education in a relevant field\n- Experience with administrative support systems such as W3D3, Lucat, or Primula\n- Experience working in public administration\n- Experience with study administration at a college or university\n\nWe place great emphasis on your personal qualities. The role suits you if you enjoy a varied workday with many points of contact. You are service-oriented, thorough, and professional in your approach. You have good ability to plan, organize, and prioritize your work, even during periods of high workload.\n\nYou are initiative-taking and self-driven while also appreciating working together with others. Through your positive approach, you contribute to a good collaborative climate and well-functioning operations.\n\nConsideration will be given to how the applicant, through their experience and competence, is assessed to complement and strengthen the administrative work within the department\/institution and contribute to its future development.\n\nOther Information\nThe position is a temporary employment until 2027-02-28 at 100 percent capacity, with start as soon as possible or by agreement.\n\nPlacement is at Kemicentrum in Lund.\n\nHow to Apply\nApplications are submitted through the university's recruitment system Varbi. The application should be written in Swedish and include a cover letter explaining why you are interested in the position and how the position matches your qualifications. The application should also include a CV and any other supporting materials you wish to provide.","language":"sv","is_translated":true,"title_original":"Institutionsadministrat\u00f6r vid PLE","description_original":"Hos oss blir du en del av ett engagerat administrativt team d\u00e4r samarbete, service och utveckling st\u00e5r i fokus. Vi s\u00f6ker nu en institutionsadministrat\u00f6r till ett varierande och ansvarsfullt uppdrag med tyngdpunkt p\u00e5 studieadministration, men d\u00e4r du \u00e4ven kommer att arbeta med ekonomi-, personal- och institutionsadministration.\nVi erbjuder\nLunds universitet \u00e4r en statlig myndighet vilket inneb\u00e4r att du f\u00e5r s\u00e4rskilda f\u00f6rm\u00e5ner, gener\u00f6s semester och en f\u00f6rm\u00e5nlig tj\u00e4nstepension.\nL\u00e4s mer p\u00e5 universitetets webbplats om att vara anst\u00e4lld hos oss Jobba hos oss\nArbetsuppgifter\nSom institutionsadministrat\u00f6r f\u00e5r du en central roll i verksamheten och ett brett administrativt ansvar. Arbetet inneb\u00e4r n\u00e4ra kontakt med studenter, doktorander, l\u00e4rare, forskare och externa samarbetspartners.\nArbetsuppgifter inom studieadministration:\nadministrera registreringar och resultat i Ladok f\u00f6r grund- och forskarutbildning\nhantera individuella studieplaner f\u00f6r doktorander\nregistrera nya masterstudenter\nadministrera registreringar via Kurskontrollen\nhantera kursytor och kurstillf\u00e4llen i Canvas\nsamordna tentamenstillf\u00e4llen, inklusive bokning av tentamensvakter och tentamensadministration\nansvara f\u00f6r den administrativa planeringen kring disputationer, exempelvis resor, utl\u00e4gg och praktiska arrangemang\nge administrativt st\u00f6d i \u00f6vriga studieadministrativa fr\u00e5gor.\n\nArbetsuppgifter inom ekonomi- och personaladministration:\ngranskning och hantering av reser\u00e4kningar\nviss fakturahantering\nenklare projektadministration\nadministration av arvoden och ers\u00e4ttningar f\u00f6r timanst\u00e4llda, f\u00f6rel\u00e4sare och tentamensvakter\nhantering av utbetalningar till exempelvis externa f\u00f6rel\u00e4sare, sakkunniga och stipendiater\nadministration i personal- och adresskatalogen Lucat.\n\nI rollen ing\u00e5r \u00e4ven att allm\u00e4n institutionsadministration s\u00e5 som att:\nfungera som institutionens registrator och ansvara f\u00f6r diarief\u00f6ring och arkivering\nadministrera passerkort, nycklar och introduktion av nya medarbetare\nskapa och uppdatera s\u00e4ndlistor\nansvara f\u00f6r intern information, skyltning och informationssk\u00e4rmar\nvara sekreterare vid interna m\u00f6ten\nge administrativt st\u00f6d vid konferenser, workshops och andra arrangemang\nhantera l\u00f6pande administrativa uppgifter s\u00e5som lokalbokningar och best\u00e4llningar\n\nKvalifikationer\nF\u00f6r anst\u00e4llningen kr\u00e4vs:\ngymnasieexamen\nerfarenhet av administrativt arbete\nmycket god f\u00f6rm\u00e5ga att uttrycka dig p\u00e5 svenska i tal och skrift\ngoda kunskaper i engelska i tal och skrift\ngod datorvana och erfarenhet av Microsoft Office\nkommunicerar tydligt, professionellt och anpassar ditt s\u00e4tt att kommunicera efter mottagare och situation\nhar ett starkt servicefokus och trivs i en st\u00f6djande roll\nuppskattar samarbete och har l\u00e4tt f\u00f6r att skapa goda relationer'\narbetar strukturerat och sj\u00e4lvst\u00e4ndigt samt tar ansvar f\u00f6r att driva dina arbetsuppgifter fram\u00e5t\n\u00e4r flexibel och kan prioritera mellan olika arbetsuppgifter n\u00e4r verksamhetens behov f\u00f6r\u00e4ndras\n\nDet \u00e4r meriterande om du har:\neftergymnasial utbildning inom relevant omr\u00e5de\nerfarenhet av administrativa st\u00f6dsystem s\u00e5som W3D3, Lucat eller Primula\nerfarenhet av arbete inom offentlig verksamhet\nerfarenhet av studieadministration inom h\u00f6gskola eller universitet\n\nVi l\u00e4gger stor vikt vid dina personliga egenskaper. Rollen passar dig som trivs i en varierad vardag med m\u00e5nga kontaktytor. Du \u00e4r serviceinriktad, noggrann och professionell i ditt bem\u00f6tande. Du har god f\u00f6rm\u00e5ga att planera, organisera och prioritera ditt arbete, \u00e4ven under perioder med h\u00f6g arbetsbelastning.\nDu \u00e4r initiativrik och sj\u00e4lvg\u00e5ende samtidigt som du uppskattar att arbeta tillsammans med andra. Genom ditt positiva f\u00f6rh\u00e5llningss\u00e4tt bidrar du till ett gott samarbetsklimat och en v\u00e4l fungerande verksamhet.\nH\u00e4nsyn kommer att tas till hur den s\u00f6kande genom sin erfarenhet och kompetens bed\u00f6ms komplettera och st\u00e4rka det administrativa arbetet inom avdelningen\/institutionen samt bidra till dess framtida utveckling.\n\u00d6vrigt\nAnst\u00e4llningen \u00e4r ett vikariat till och med 2027-02-28 med omfattningen 100 procent, med tilltr\u00e4de snarast eller enligt \u00f6verenskommelse.\nPlacering \u00e4r vid Kemicentrum i Lund.\nS\u00e5 h\u00e4r s\u00f6ker du\nAnst\u00e4llningen s\u00f6ks via universitetets rekryteringssystem Varbi. Ans\u00f6kan ska skrivas p\u00e5 svenska inneh\u00e5lla personligt brev med motivering till varf\u00f6r du \u00e4r intresserad av anst\u00e4llningen och p\u00e5 vilket s\u00e4tt anst\u00e4llningen matchar dina meriter. Ans\u00f6kan ska \u00e4ven inneh\u00e5lla CV samt \u00f6vrigt underlag som du \u00f6nskar \u00e5beropa.","price":null,"currency":"SEK","status":"active","noindex":false,"location":{"address":"Box 118","full_address":null,"city":"Lund","country":"SE","latitude":55.7205201,"longitude":13.1642678},"metadata":{"region":"Sk\u00e5ne l\u00e4n","duration":"6 m\u00e5nader eller l\u00e4ngre","employer":"LUNDS UNIVERSITET","postcode":"22100","positions":1,"profession":"Administrativ assistent","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"https:\/\/www.lu.se\/vacancies","scope_of_work":"100\u2013100 %","working_hours":"Heltid","contact_person":"SEKO: Seko Civil","employment_type":"Vanlig anst\u00e4llning","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Lunds universitet","translation_status":"done","experience_required":true},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":1,"ai_vendor_counts":{"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":"046-2229366","owner_email":"sekocivil@seko.lu.se","images":[],"published_at":"2026-08-18T08:57:46+00:00","expires_at":"2026-09-08T23:59:59+00:00","created_at":"2026-08-19T03:12:03+00:00","updated_at":"2026-08-19T04:00:33+00:00"}}