{"data":{"id":160743,"slug":"kansliansvarighandlaggare-utrikesadministratorsprogrammet","type":"job","title":"Administrative Officer\/Case Handler \u2013 Foreign Service Administration Program","description":"Foreign Service Administration Program, Ministry for Foreign Affairs\nDo you have a genuine interest in administrative support and want to contribute to developing these work practices within the Ministry for Foreign Affairs (MFA) and at Sweden's overseas missions (embassies and consulates general)? Are you interested in different cultures and new environments? If you have an academic education and relevant work experience, you have the opportunity to apply for the foreign service administration program. We offer you interesting challenges and an eventful day-to-day work life.\nYour workday. Sweden's tomorrow.\nWe are looking for someone who wants to be responsible for various types of administrative support such as finance, operations planning, HR matters and IT, as well as consular matters. The assignment consists of periods of three to five years alternating between overseas missions and the MFA in Stockholm. The nature and responsibility level of the work tasks vary. As an administrative officer at an overseas mission, you lead the administrative and legally regulated operations directly under the mission head. You also have a supervisory role for the administrative team. The number of staff at an overseas mission can vary from a few to around seventy (seconded from the MFA and at some overseas missions also from other government agencies as well as locally employed staff).\nWork tasks at overseas missions may include:\n- operations planning\n- financial management including accounting, budget and internal control\n- HR matters and team leadership\n- property and security matters\n- crisis preparedness and consular matters\n- migration matters\n- communications and IT-related matters\n- document management and archives\n- information and cultural matters, promoting Sweden\nWhen you work in Stockholm, you will be placed in one of the MFA's administrative support units or as an administrative case handler in core operations. Here you will have the opportunity to work more focused on a specific area.\nRead more about the foreign service administration program at http:\/\/www.regeringen.se.\nYour background\nAt the time of application, you have an academic degree and at least five years of professional experience from public administration, finance, HR matters, law or another area deemed relevant. Experience from the Government Offices or other public sector activities is meritorious. Experience in finance\/accounting and team leadership as well as good IT skills including proficiency in the Office suite are meritorious. It is important that you can express yourself well in speech and writing in Swedish and English. It is desirable that you have good knowledge of an additional language such as French, Spanish, German or Arabic. It is an advantage if you have lived and worked abroad, preferably in a demanding environment.\nYour qualities\nYou have a strong interest in administration, organization, finance\/accounting and operations management. To thrive in this role, you are driven, structured and have excellent organizational and logistical skills. You have good analytical abilities and the ability to work across a broad spectrum of issues simultaneously. Furthermore, you are accustomed to working independently, making decisions and taking own initiatives. You are responsible and find it easy to build relationships. As a team leader, you need to be able to build a good team, promote a good work environment and have good collaboration skills. It is important to us that you have a very well-developed service orientation, ability to interact with people and that you enjoy working in a multicultural environment. As an employee in the foreign service, you are solution-oriented and can quickly adapt to new situations.\nOther information\nThe employment begins with a training program at the MFA of approximately 6 months (including vacation) starting in early March 2027. The program is preparation for assignment at an overseas mission and includes an introduction and practical training in the MFA's various administrative support areas. The overseas posting will begin in mid-August 2027.\nThe employment is time-limited during the training period. After that, you will be offered a permanent employment contract beginning with a six-month probationary period. Approximately 10 people will be hired. For information about the recruitment process, see the page https:\/\/www.regeringen.se\/jobba-hos-oss\/utrikesadministratorsprogrammet\/\nAll appointed candidates are obligated to serve in Sweden's foreign representation. During your first overseas posting, you will normally be placed in a location outside Europe with relatively demanding conditions. Placements are made based on operational needs.\nThe position is classified as a security-sensitive post and a security clearance with background check will be conducted and must be approved before an employment decision is made. You must be a Swedish citizen.\nTo be eligible to apply, a category B driving license (manual transmission) is required.\nIn this selection process, we are working with the recruitment company Jefferson Wells.\nAre you interested?\nContact Personnel Planner Ulrika Ryberg (ulrika.ryberg@gov.se), Pia Patricia Rosengren (pia.patricia.rosengren@gov.se) or Sofia Tillfors (sofia.tillfors@gov.se) or via the Government Offices switchboard 08-405 10 00, if you have questions about work content and terms of employment. You can also contact the MFA's employee representatives, UPF (Saco\/SRAT) ud-upf@gov.se, and ST-UD ud.st-ud@gov.se, who can also be reached at tel 08-405 10 00. We welcome calls from those interested in the position, but we decline calls from those selling advertisements and recruitment services.\nPlease register your application in our recruitment tool no later than September 17, 2026. We expect you to use the templates below for your cover letter and CV. The forms must be completed in Swedish and attached to your application.\nhttp:\/\/www.regeringen.se\/contentassets\/cdfde7b80d484011bd286addb6374abe\/cv-mall.dotx\nhttp:\/\/www.regeringen.se\/contentassets\/cdfde7b80d484011bd286addb6374abe\/personligt-brev-mall.dotx\nIn your CV, make an honest self-assessment of your language skills according to https:\/\/europass.europa.eu\/en\/common-european-framework-reference-language-skills\nYou can apply until 24:00, after which the application option closes. The application form contains a number of questions that you need to answer before you can register your application. Therefore, start in good time.","language":"sv","is_translated":true,"title_original":"Kansliansvarig\/handl\u00e4ggare \u2013 Utrikesadministrat\u00f6rsprogrammet","description_original":"Utrikesadministrat\u00f6rsprogrammet, Utrikesdepartementet\nHar du ett genuint intresse f\u00f6r verksamhetsst\u00f6d och vill bidra till att utveckla dessa arbetss\u00e4tt inom Utrikesdepartementet (UD) och vid Sveriges utlandsmyndigheter (ambassader och generalkonsulat)? \u00c4r du intresserad av olika kulturer och nya milj\u00f6er? F\u00f6r dig som har akademisk utbildning och relevant arbetslivserfarenhet finns m\u00f6jlighet att s\u00f6ka till utrikesadministrat\u00f6rsprogrammet. Hos oss v\u00e4ntar intressanta utmaningar och en h\u00e4ndelserik vardag.\nDin arbetsdag. Sveriges morgondag.\nVi s\u00f6ker dig som vill ansvara f\u00f6r olika typer av verksamhetsst\u00f6d s\u00e5som ekonomi, verksamhetsplanering, HR-fr\u00e5gor och IT samt konsul\u00e4ra fr\u00e5gor. Tj\u00e4nstg\u00f6ringen sker i perioder om tre till fem \u00e5r v\u00e4xelvis p\u00e5 utlandsmyndigheter och UD i Stockholm. Arbetsuppgifternas karakt\u00e4r och ansvarsniv\u00e5 skiljer sig \u00e5t. Som kansliansvarig p\u00e5 en utlandsmyndighet leder du den administrativa och f\u00f6rfattningsreglerade verksamheten direkt under chefen f\u00f6r myndigheten. Du har \u00e4ven en arbetsledande roll f\u00f6r det administrativa teamet. Antalet personal p\u00e5 en utlandsmyndighet kan variera fr\u00e5n ett f\u00e5tal till ett sjuttiotal (uts\u00e4nda fr\u00e5n UD och p\u00e5 vissa utlandsmyndigheter \u00e4ven fr\u00e5n andra huvudm\u00e4n samt lokalt anst\u00e4llda).\nArbetsuppgifterna p\u00e5 utlandsmyndigheter kan omfatta f\u00f6ljande:\n- verksamhetsplanering\n- ekonomisk styrning inklusive redovisning, budget och intern kontroll\n- HR-fr\u00e5gor och arbetsledning\n- fastighets- och s\u00e4kerhetsfr\u00e5gor\n- krisberedskap och konsul\u00e4ra fr\u00e5gor\n- migrationsfr\u00e5gor\n- sambands- och IT-relaterade fr\u00e5gor\n- dokumenthantering och arkiv\n- informations- och kulturfr\u00e5gor, Sverigefr\u00e4mjande.\nN\u00e4r du tj\u00e4nstg\u00f6r i Stockholm placeras du p\u00e5 n\u00e5gon av UD:s verksamhetsst\u00f6djande enheter eller som administrativ handl\u00e4ggare i k\u00e4rnverksamheten. H\u00e4r f\u00e5r du m\u00f6jlighet att arbeta mer koncentrerat med ett omr\u00e5de.\nL\u00e4s mer om utrikesadministrat\u00f6rsprogrammet p\u00e5 http:\/\/www.regeringen.se.\nDin bakgrund\u00a0\nDu har vid ans\u00f6kningstillf\u00e4llet en akademisk examen och minst fem \u00e5rs arbetslivserfarenhet fr\u00e5n f\u00f6rvaltning, ekonomi, HR-fr\u00e5gor, juridik eller annat omr\u00e5de som bed\u00f6ms relevant. Erfarenhet fr\u00e5n Regeringskansliet eller annan offentlig verksamhet \u00e4r meriterande. Erfarenhet av ekonomi\/redovisning och arbetsledning samt god IT-kompetens inklusive goda kunskaper i Officepaketet \u00e4r meriterande. Det \u00e4r viktigt att du kan formulera dig v\u00e4l i tal och skrift p\u00e5 svenska och engelska. Det \u00e4r \u00f6nskv\u00e4rt att du har goda kunskaper i ytterligare ett spr\u00e5k som franska, spanska, tyska eller arabiska. Det \u00e4r en f\u00f6rdel om du har levt och arbetat utomlands, g\u00e4rna i en kr\u00e4vande milj\u00f6.\nDina egenskaper\nDu har ett stort intresse f\u00f6r administration, organisation, ekonomi\/redovisning och verksamhetsstyrning. F\u00f6r att trivas i rollen \u00e4r du driven, strukturerad och har mycket god organisatorisk och logistisk f\u00f6rm\u00e5ga. Du har god analytisk f\u00f6rm\u00e5ga och har f\u00f6rm\u00e5ga att arbeta inom ett brett spektrum av fr\u00e5gor samtidigt. Vidare \u00e4r du \u00e4r van att arbeta sj\u00e4lvst\u00e4ndigt, fatta beslut och att ta egna initiativ. Du \u00e4r ansvarstagande och har l\u00e4tt f\u00f6r att skapa kontakter. Som arbetsledare beh\u00f6ver du kunna bygga ett bra team, fr\u00e4mja en god arbetsmilj\u00f6 och ha god samarbetsf\u00f6rm\u00e5ga. Det \u00e4r viktigt f\u00f6r oss att du har en mycket v\u00e4lutvecklad servicek\u00e4nsla, f\u00f6rm\u00e5ga att bem\u00f6ta m\u00e4nniskor samt att du trivs med att arbeta i en m\u00e5ngkulturell milj\u00f6. Som medarbetare i utrikesf\u00f6rvaltningen \u00e4r du l\u00f6sningsorienterad och kan snabbt anpassa dig till nya situationer.\n\u00d6vrigt\nAnst\u00e4llningen inleds med ett utbildningsprogram p\u00e5 UD om ca 6 m\u00e5nader (inklusive semester) med start i b\u00f6rjan av mars 2027. Programmet \u00e4r en f\u00f6rberedelse inf\u00f6r tj\u00e4nstg\u00f6ring p\u00e5 utlandsmyndighet och inneh\u00e5ller en introduktion samt praktik vid UD:s olika omr\u00e5den inom verksamhetsst\u00f6det. Utlandsstationeringen p\u00e5b\u00f6rjas i mitten av augusti 2027.\nAnst\u00e4llningen \u00e4r tidsbegr\u00e4nsad under utbildningen. D\u00e4refter erbjuds du en tillsvidareanst\u00e4llning som inleds med sex m\u00e5naders provanst\u00e4llning. Ca 10 personer kommer anst\u00e4llas. F\u00f6r information om rekryteringsprocessen se sidan https:\/\/www.regeringen.se\/jobba-hos-oss\/utrikesadministratorsprogrammet\/https:\/\/www.regeringen.se\/jobba-hos-oss\/utrikesadministratorsprogrammet\/\nSamtliga antagna har skyldighet att tj\u00e4nstg\u00f6ra i utrikesrepresentationen. Under din f\u00f6rsta utlandspostering placeras du normalt p\u00e5 en ort utanf\u00f6r Europa med f\u00f6rh\u00e5llandevis kr\u00e4vande f\u00f6rh\u00e5llanden. Placeringarna g\u00f6rs utifr\u00e5n verksamhetens behov.\nBefattningen \u00e4r placerad i s\u00e4kerhetsklass och en s\u00e4kerhetspr\u00f6vning med registerkontroll kommer att genomf\u00f6ras och beh\u00f6ver vara godk\u00e4nd innan beslut om anst\u00e4llning fattas. \u00a0Du m\u00e5ste vara svensk medborgare.\nF\u00f6r att vara beh\u00f6rig att s\u00f6ka kr\u00e4vs B-k\u00f6rkort (ej automat).\nI den h\u00e4r urvalsprocessen samarbetar vi med rekryteringsf\u00f6retaget Jefferson Wells.\n\u00c4r du intresserad?\nKontakta personalplanerare Ulrika Ryberg (ulrika.ryberg@gov.se), Pia Patricia Rosengren (mailto:pia.patricia.rosengren@gov.se) alt. Sofia Tillfors (sofia.tillfors@gov.se) eller via Regeringskansliets v\u00e4xel 08-405 10 00, om du har fr\u00e5gor kring arbetsinneh\u00e5ll och anst\u00e4llningsvillkor. Du kan \u00e4ven kontakta UD:s fackliga representanter, UPF (Saco\/SRAT) mailto:ud-upf@gov.se, respektive ST-UD mailto:ud.st-ud@gov.se, vilka ocks\u00e5 n\u00e5s p\u00e5 tel 08-405 10 00. Vi tar g\u00e4rna emot samtal fr\u00e5n dig som \u00e4r intresserad av tj\u00e4nsten, men vi tackar nej till dig som s\u00e4ljer annonser och rekryteringstj\u00e4nster.\nV\u00e4lkommen att registrera din ans\u00f6kan i v\u00e5rt rekryteringsverktyg senast den 17 september 2026.\u00a0 Vi f\u00f6ruts\u00e4tter att du anv\u00e4nder mallarna nedan f\u00f6r personligt brev och f\u00f6r cv. Formul\u00e4ren ska fyllas i p\u00e5 svenska och bifogas ans\u00f6kan.\nhttp:\/\/www.regeringen.se\/contentassets\/cdfde7b80d484011bd286addb6374abe\/cv-mall.dotx\nhttp:\/\/www.regeringen.se\/contentassets\/cdfde7b80d484011bd286addb6374abe\/personligt-brev-mall.dotx\nI cv:n g\u00f6r du en \u00e4rlig sj\u00e4lvskattning av dina spr\u00e5kkunskaper enligt\u00a0https:\/\/europass.europa.eu\/sv\/common-european-framework-reference-language-skills\nDu kan ans\u00f6ka fram till kl. 24.00, d\u00e4refter \u00e4r ans\u00f6kningsm\u00f6jligheten st\u00e4ngd. I ans\u00f6kningsformul\u00e4ret finns ett antal fr\u00e5gor som du beh\u00f6ver besvara innan du kan registrera din ans\u00f6kan. B\u00f6rja d\u00e4rf\u00f6r i god tid.","price":null,"currency":"SEK","status":"active","noindex":false,"location":{"address":null,"full_address":null,"city":"Stockholm","country":"SE","latitude":59.329323,"longitude":18.06858},"metadata":{"region":"Stockholms l\u00e4n","duration":"Tills vidare","employer":"REGERINGSKANSLIET","postcode":"10345","positions":10,"profession":"Kanslichef, statlig","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"https:\/\/www.regeringen.se\/","scope_of_work":"100\u2013100 %","working_hours":"Heltid","driving_license":true,"employment_type":"Vanlig anst\u00e4llning","occupation_field":"Chefer och verksamhetsledare","employer_workplace":"Regeringskansliet","translation_status":"done","experience_required":true},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":2,"ai_vendor_counts":{"anthropic":2},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":"08-405 10 00","owner_email":"ulrika.ryberg@gov.se","images":[],"published_at":"2026-08-18T15:59:54+00:00","expires_at":"2026-09-17T23:59:59+00:00","created_at":"2026-08-19T03:14:24+00:00","updated_at":"2026-08-19T04:01:25+00:00"}}