{"data":{"id":132299,"slug":"kanslist","type":"job","title":"Office Manager","description":"Position Description: Office Manager (60\u201375%) depending on arrangement.\n\nPurpose of the Position:\nThe Office Manager is a central function in Stehags AIF's daily operations and is responsible for ensuring an efficient, lawful, and well-functioning administrative structure.\nThe role should create favorable conditions for volunteer activities, support the board's work, and contribute to effective internal and external communication. The Office Manager functions as a coordinating function and primary point of contact toward members, leaders, authorities, partner organizations, and other external stakeholders.\n\nPrimary Work and Responsibility Areas\n\nAdministrative Coordination:\nThe Office Manager is responsible for planning, coordinating, and monitoring the association's administrative processes, which includes:\n\u00b7 Being the contact person toward the municipality, Sk\u00e5nes Football Association, and other external organizations\n\u00b7 Responsibility for applications, administration, and follow-up of grants and support\n\u00b7 Supporting the finance manager in administrative matters related to invoices, receipts, and documentation\n\u00b7 Handling and distributing incoming matters (email and other channels) to the appropriate function\n\u00b7 Coordinating booking of training sessions, matches, and activities in dialogue with sections and leaders\n\u00b7 Responsibility for member registry, documentation, and archiving according to applicable requirements\n\u00b7 Administering keys, access systems, and alarms\n\u00b7 Supporting the referee coordinator and coordinating referee-related training initiatives\n\u00b7 Supporting the board in planning, meeting administration, documentation, and follow-up, and when necessary, attending board meetings\n\u00b7 Coordinating, planning, and when necessary, project-leading the association's events (such as tournaments and activities) in collaboration with relevant sections\n\u00b7 Responsibility for coordinating training initiatives and ensuring that leaders are offered relevant training based on operational needs\n\nSales and Revenue Support\nThe Office Manager shall coordinate and support the association's revenue-generating activities:\n\u00b7 Administer lotteries and other sales activities in collaboration with sections\n\u00b7 Coordinate meetings and collaboration with the association's sales representatives\n\u00b7 Monitor sales activities and report to the board\n\nCommunication and Information\nThe Office Manager is responsible, in collaboration with the communications manager, for the association's ongoing information management:\n\u00b7 Coordinate and update the association's digital channels (website and social media)\n\u00b7 Contribute to producing and publishing content that strengthens the association's visibility and engagement\n\u00b7 Collaborate with sections to highlight activities and operations\n\u00b7 Represent the association in external contexts, such as in contact with the municipality\n\nVendor and Procurement Responsibility:\n\u00b7 Be the contact person toward suppliers of equipment, materials, and services\n\u00b7 Administer orders and monitor deliveries\n\nOperations, Facilities, and Other Tasks:\n\u00b7 Participate in inventory of materials and equipment together with sections\n\u00b7 Maintain ongoing supervision of the association's premises and facilities\n\u00b7 Perform simple practical tasks related to operations, such as handling match clothing and certain maintenance work\n\u00b7 Perform other work tasks that naturally fall within the scope of the role and contribute to the association's operations\n\nWorking Hours and Scope\nThe position encompasses 60\u201375% and is scheduled for both daytime and evening hours to meet operational needs. Work on weekends may occur in connection with events and activities.\n\nAuthorities\nThe Office Manager has authority to:\n\u00b7 Make decisions within ongoing administrative work\n\u00b7 Represent the association in operational contacts with external stakeholders\n\u00b7 Initiate improvements in administrative processes\n\u00b7 Perform purchases within limits established by the board\n\nQualifications\nThe position requires:\n\u00b7 Documented experience in administrative work, preferably in association or sports activities\n\u00b7 Strong ability to communicate verbally and in writing with different target groups\n\u00b7 Experience with digital systems such as member registries (e.g., SportAdmin), social media, and Microsoft Office\n\u00b7 Ability to work independently, systematically, and solution-oriented\n\nOrganizational Affiliation\nThe Office Manager is employed by Stehags AIF and reports to the board or a function appointed by the board.\n\nOpen to Everyone\nWe focus on your competence, not your other circumstances. We are open to adapting the role or workplace according to your needs.","language":"sv","is_translated":true,"title_original":"Kanslist","description_original":"Befattningsbeskrivning;  Kanslist (60\u201375%) beroende p\u00e5 uppl\u00e4gg.\nSyfte med befattningen:\nKanslisten utg\u00f6r en central funktion i Stehags AIF:s dagliga verksamhet och ansvarar f\u00f6r att s\u00e4kerst\u00e4lla en effektiv, r\u00e4ttss\u00e4ker och v\u00e4lfungerande administrativ struktur.\nRollen ska skapa goda f\u00f6ruts\u00e4ttningar f\u00f6r den ideella verksamheten, st\u00f6dja styrelsens arbete samt bidra till en fungerande intern och extern kommunikation. Kanslisten fungerar som en samordnande funktion och prim\u00e4r kontaktpunkt gentemot medlemmar, ledare, myndigheter, samarbetspartners och \u00f6vriga externa akt\u00f6rer.\nHuvudsakliga arbets- och ansvarsomr\u00e5den\nAdministrativ samordning:\n Kanslisten ansvarar f\u00f6r att planera, samordna och f\u00f6lja upp f\u00f6reningens administrativa processer, vilket innefattar att:\n\u00b7 Vara kontaktperson gentemot kommun, Sk\u00e5nes Fotbollsf\u00f6rbund samt andra externa organisationer\n\u00b7 Ansvara f\u00f6r ans\u00f6kningar, administration och uppf\u00f6ljning av bidrag och st\u00f6d\n\u00b7St\u00f6dja ekonomiansvarig i administrativa delar kopplat till fakturor, kvitton och underlag\n\u00b7Hantera och f\u00f6rdela inkommande \u00e4renden (e-post och \u00f6vriga kanaler) till r\u00e4tt funktion\n\u00b7 Samordna bokning av tr\u00e4ningar, matcher och aktiviteter i dialog med sektioner och ledare\n\u00b7 Ansvara f\u00f6r medlemsregister, dokumentation och arkivering enligt g\u00e4llande krav\n\u00b7 Administrera nycklar, passersystem och larm\n\u00b7 St\u00f6dja domaransvarig samt samordna domarrelaterade utbildningsinsatser\n\u00b7 St\u00f6dja styrelsen i planering, m\u00f6tesadministration, dokumentation och uppf\u00f6ljning samt vid behov delta i styrelsem\u00f6ten\n\u00b7 Samordna, planera och vid behov projektleda f\u00f6reningens arrangemang (exempelvis cuper och evenemang) i samverkan med ber\u00f6rda sektioner\n\u00b7Ansvara f\u00f6r samordning av utbildningsinsatser och s\u00e4kerst\u00e4lla att ledare erbjuds relevanta utbildningar utifr\u00e5n verksamhetens behov\nF\u00f6rs\u00e4ljnings- och int\u00e4ktsst\u00f6d\n Kanslisten ska koordinera och st\u00f6dja f\u00f6reningens int\u00e4ktsgenererande aktiviteter:\n\u00b7Administrera lotterier och andra f\u00f6rs\u00e4ljningsaktiviteter i samarbete med sektionerna\n\u00b7Samordna m\u00f6ten och samarbete med f\u00f6reningens f\u00f6rs\u00e4ljningsansvariga\n\u00b7F\u00f6lja upp f\u00f6rs\u00e4ljningsaktiviteter och rapportera till styrelsen\nKommunikation och information\nKanslisten ansvarar, i samverkan med kommunikationsansvarig, f\u00f6r f\u00f6reningens l\u00f6pande informationshantering:\n\u00b7Samordna och uppdatera f\u00f6reningens digitala kanaler (hemsida och sociala medier)\n\u00b7Bidra till att producera och publicera inneh\u00e5ll som st\u00e4rker f\u00f6reningens synlighet och engagemang\n\u00b7Samverka med sektionerna f\u00f6r att synligg\u00f6ra verksamhet och aktiviteter\n\u00b7Representera f\u00f6reningen i externa sammanhang, exempelvis i kontakt med kommunen\nLeverant\u00f6rs- och ink\u00f6psansvar:\n\u00b7 Vara kontaktperson gentemot leverant\u00f6rer av utrustning, material och tj\u00e4nster\n\u00b7 Administrera best\u00e4llningar samt f\u00f6lja upp leveranser\nDrift, anl\u00e4ggning och \u00f6vriga uppgifter:\n\u00b7Medverka i inventering av material och utrustning tillsammans med sektionerna\n\u00b7Ha l\u00f6pande tillsyn \u00f6ver f\u00f6reningens lokaler och anl\u00e4ggning\n\u00b7 Utf\u00f6ra enklare praktiska uppgifter kopplade till verksamheten, s\u00e5som hantering av matchkl\u00e4der och vissa vaktm\u00e4staruppgifter\n\u00b7Utf\u00f6ra andra arbetsuppgifter som naturligt faller inom ramen f\u00f6r rollen och som bidrar till f\u00f6reningens verksamhet\nArbetstid och omfattning\nTj\u00e4nsten omfattar 60\u201375% och \u00e4r f\u00f6rlagd till b\u00e5de dag- och kv\u00e4llstid f\u00f6r att m\u00f6ta verksamhetens behov. Arbete p\u00e5 helger kan f\u00f6rekomma i samband med arrangemang och aktiviteter.\nBefogenheter\n Kanslisten har befogenhet att:\n\u00b7 Fatta beslut inom det l\u00f6pande administrativa arbetet\n\u00b7 F\u00f6retr\u00e4da f\u00f6reningen i operativa kontakter med externa akt\u00f6rer\n\u00b7 Initiera f\u00f6rb\u00e4ttringar inom administrativa processer\n\u00b7Genomf\u00f6ra ink\u00f6p inom av styrelsen fastst\u00e4llda ramar\nKvalifikationer\n F\u00f6r befattningen kr\u00e4vs:\n\u00b7 Dokumenterad erfarenhet av administrativt arbete, g\u00e4rna inom f\u00f6reningsliv eller idrott\n\u00b7 God f\u00f6rm\u00e5ga att kommunicera i tal och skrift med olika m\u00e5lgrupper\n\u00b7 Erfarenhet av digitala system s\u00e5som medlemsregister (t.ex. SportAdmin), sociala medier och Office-paketet\n\u00b7 F\u00f6rm\u00e5ga att arbeta sj\u00e4lvst\u00e4ndigt, strukturerat och l\u00f6sningsorienterat\n\n\nOrganisatorisk tillh\u00f6righet\n Kanslisten \u00e4r anst\u00e4lld av Stehags AIF och rapporterar till styrelsen eller av styrelsen utsedd funktion.\n\u00d6ppen f\u00f6r alla\nVi fokuserar p\u00e5 din kompetens, inte dina \u00f6vriga f\u00f6ruts\u00e4ttningar. Vi \u00e4r \u00f6ppna f\u00f6r att anpassa rollen eller arbetsplatsen efter dina behov.","price":null,"currency":"SEK","status":"active","noindex":false,"location":{"address":"K\u00e4rrstorp 520","full_address":null,"city":"Stehag","country":"SE","latitude":55.892765310779,"longitude":13.352408105571},"metadata":{"region":"Sk\u00e5ne l\u00e4n","duration":"Tills vidare","employer":"STEHAGS AIF","postcode":"24174","positions":1,"profession":"Receptionist","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"www.stehagsaif.se","scope_of_work":"0\u2013100 %","working_hours":"Deltid","contact_person":"Stefan Andersson","employment_type":"Tillsvidareanst\u00e4llning (inkl. eventuell provanst\u00e4llning)","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Stehags Aif","experience_required":true},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":3,"ai_vendor_counts":{"openai":1,"anthropic":2},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":"0733-365028","owner_email":"ordforande@stehagsaif.se","images":[],"published_at":"2026-07-28T00:00:00+00:00","expires_at":"2026-08-26T23:59:59+00:00","created_at":"2026-07-28T03:17:36+00:00","updated_at":"2026-08-19T03:11:23+00:00"}}