{"data":{"id":215573,"slug":"namndsekreterare-25","type":"job","title":"Board Secretary","description":"Would you like to work close to the municipality's decision-making and contribute to ensuring that both the board process and the handling of public documents function well? As a board secretary and registrar at the Department of Technology and Property Management, you will have an independent assignment where structure, service, and legal security go hand in hand.\nYour work tasks\nYou coordinate the administration for the Technology and Property Management Board and manage the department's registry. The position is located in the management support unit and involves close collaboration with department management, managers, case handlers, and elected officials.\nYour work includes:\nplanning and coordinating the board's case preparation, following up on materials and reviewing the formalities of service reports and decision proposals together with case handlers\nadministering meetings, notices and documents as well as writing minutes and managing review, publication and dispatch of decisions\ncoordinating review of the delegation order and reporting of delegation decisions as well as providing support on questions regarding board process regulations\nhandling shared email, physical mail, case filing and matters in Ciceron\ncoordinating disclosure of public documents and supporting the department in searches, confidentiality assessments and secure handling of documents\nmanaging near-archives, preparing transfers to the municipal archive and coordinating updates to the information management plan.\n\nYou also provide the department with advice on personal data in documents, disclosure and publication, as well as support in working with data processor agreements. You develop procedures and working methods for the board process and document management, introduce new employees in these areas and participate in the municipality's board secretary and registrar network.\nYour qualifications\nWe are looking for you with:\nrelevant university education in public administration, political science or law, or alternatively other relevant education and experience that the employer considers equivalent\nexperience in qualified case management within public administration, through board administration, other decision-making processes or registry work, with independent responsibility for materials, documentation and deadlines\nknowledge of the Local Government Act, the Administrative Act as well as public access and confidentiality legislation and the ability to apply them in your work\nbasic knowledge of archives, data protection and information security, including secure handling of personal data and data processor agreements\nvery good Swedish in speech and writing as well as good familiarity with digital document and case management\nvery good knowledge of Office 365\nExperience with administrative IT support systems\n\nExperience of independent board secretary work throughout the entire board process is particularly meritorious.\nOther merits include:\nexperience in registry and disclosure work, preferably combined with board work\nexperience in archive work, information management plans or practical data protection work\nexperience with Ciceron, development of administrative working methods or introduction and training of colleagues\nexperience from municipal technology and property management\nadvanced courses in the areas covered by the role\nClass B driver's license.\n\nYou work in a structured manner and have a natural ability to create order and keep both materials and deadlines organized. You can prioritize when multiple matters need to be handled simultaneously and enjoy working in a role where collaboration and service are a natural part of your daily work. With your ability to provide professional support and make rules and procedures understandable to others, you contribute to a secure and well-functioning department.\nWhat we offer you\nAn independent and varied assignment where you get to follow cases all the way from incoming document to decision and archiving. You work close to both the department and the democratic decision-making process, with many contact points and the opportunity to influence and develop working methods within board processes and document management. Through the municipality's professional network, you also have the opportunity to exchange experiences and collaborate with colleagues in other departments. With us you also get security and balance in your work life - with collective agreements and vacation exchange for increased flexibility. You have 25 vacation days until age 39, 31 days from age 40 and 32 days from age 50. In addition, we offer various benefits including fitness subsidies and a benefit cycle so you feel good and can manage in the long term.\nOther information\nA security clearance may be required before employment.\nThe Department of Technology and Property Management contributes to making Halmstad an attractive city to live in and visit. We develop, build and manage the municipality's public spaces such as streets, squares, parks, forests, nature areas and the municipality's premises. We are also responsible for event coordination and sports and leisure activities to promote public health by collaborating with and supporting associations.\nWhen you work in Halmstad Municipality, you create meaning by shaping, strengthening and enriching people's everyday lives - whoever you are. For us, collaboration, balance and the opportunity to develop, both as a professional and as a person, are important - we are the workplace where you get more out of life! Read more about us here.","language":"sv","is_translated":true,"title_original":"N\u00e4mndsekreterare","description_original":"Vill du arbeta n\u00e4ra kommunens beslutsfattande och bidra till att b\u00e5de n\u00e4mndprocessen och hanteringen av allm\u00e4nna handlingar fungerar v\u00e4l? Som n\u00e4mndsekreterare och registrator p\u00e5 teknik- och fastighetsf\u00f6rvaltningen f\u00e5r du ett sj\u00e4lvst\u00e4ndigt uppdrag d\u00e4r struktur, service och r\u00e4ttss\u00e4kerhet g\u00e5r hand i hand.\nDina arbetsuppgifter\nDu samordnar administrationen f\u00f6r teknik- och fastighetsn\u00e4mnden och sk\u00f6ter f\u00f6rvaltningens registratur. Rollen finns p\u00e5 ledningsst\u00f6dsenheten och inneb\u00e4r n\u00e4ra samarbete med f\u00f6rvaltningsledning, chefer, handl\u00e4ggare och f\u00f6rtroendevalda.\nI arbetet ing\u00e5r att:\nplanera och samordna n\u00e4mndens \u00e4rendeberedning, f\u00f6lja upp underlag och granska tj\u00e4nsteskrivelsernas formalia och beslutsf\u00f6rslag tillsammans med handl\u00e4ggarna\nadministrera sammantr\u00e4den, kallelser och handlingar samt skriva protokoll och hantera justering, publicering och expediering av beslut\nsamordna \u00f6versyn av delegationsordningen och redovisning av delegationsbeslut samt ge st\u00f6d i fr\u00e5gor om n\u00e4mndprocessens regler\nhantera gemensam e-post, fysisk post, diarief\u00f6ring och \u00e4renden i Ciceron\nsamordna utl\u00e4mnande av allm\u00e4nna handlingar och st\u00f6dja verksamheten i s\u00f6kning, sekretessbed\u00f6mningar och s\u00e4ker hantering av handlingar\nsk\u00f6ta n\u00e4rarkiv, f\u00f6rbereda avleveranser till kommunarkivet och samordna uppdatering av informationshanteringsplanen.\n\nDu ger ocks\u00e5 verksamheten r\u00e5d om personuppgifter i handlingar, utl\u00e4mnande och publicering samt st\u00f6d i arbetet med personuppgiftsbitr\u00e4desavtal. Du utvecklar rutiner och arbetss\u00e4tt f\u00f6r n\u00e4mndprocessen och dokumenthanteringen, introducerar nyanst\u00e4llda inom dessa omr\u00e5den och deltar i kommunens n\u00e4mndsekreterar- och registratorn\u00e4tverk.\nDina kvalifikationer\nVi s\u00f6ker dig med:\nrelevant h\u00f6gskoleutbildning inom offentlig f\u00f6rvaltning, statsvetenskap eller juridik, alternativt annan relevant utbildning och erfarenhet som arbetsgivaren bed\u00f6mer likv\u00e4rdig\nerfarenhet av kvalificerad \u00e4rendehantering inom offentlig f\u00f6rvaltning, genom n\u00e4mndadministration, annan beslutsprocess eller registratur, med sj\u00e4lvst\u00e4ndigt ansvar f\u00f6r underlag, dokumentation och tidsfrister\nkunskaper i kommunallagen, f\u00f6rvaltningslagen samt offentlighets- och sekretesslagstiftningen och f\u00f6rm\u00e5ga att till\u00e4mpa dem i arbetet\ngrundl\u00e4ggande kunskaper om arkiv, dataskydd och informationss\u00e4kerhet, inklusive s\u00e4ker hantering av personuppgifter och personuppgiftsbitr\u00e4desavtal\nmycket god svenska i tal och skrift samt god vana vid digital dokument- och \u00e4rendehantering.\nmycket goda kunskaper i Office 365\nErfarenhet av administrativa IT-st\u00f6dsystem\n\nErfarenhet av sj\u00e4lvst\u00e4ndigt n\u00e4mndsekreterararbete genom hela n\u00e4mndprocessen \u00e4r s\u00e4rskilt meriterande.\nAndra meriter \u00e4r:\nerfarenhet av registratur och utl\u00e4mnande, g\u00e4rna i kombination med n\u00e4mndarbete\nerfarenhet av arkivarbete, informationshanteringsplaner eller praktiskt dataskyddsarbete\nerfarenhet av Ciceron, utveckling av administrativa arbetss\u00e4tt eller introduktion och utbildning av kollegor\nerfarenhet fr\u00e5n kommunal teknik- och fastighetsverksamhet\nf\u00f6rdjupande kurser inom rollens omr\u00e5den\nB-k\u00f6rkort.\n\nDu arbetar strukturerat och har l\u00e4tt f\u00f6r att skapa ordning och h\u00e5lla ihop b\u00e5de underlag och tidsfrister. Du kan prioritera n\u00e4r flera fr\u00e5gor beh\u00f6ver hanteras samtidigt och trivs i en roll d\u00e4r samarbete och service \u00e4r en naturlig del av vardagen. Med din f\u00f6rm\u00e5ga att ge ett professionellt st\u00f6d och g\u00f6ra regler och rutiner begripliga f\u00f6r andra bidrar du till en trygg och v\u00e4lfungerande verksamhet.\nVi erbjuder dig\nEtt sj\u00e4lvst\u00e4ndigt och varierat uppdrag d\u00e4r du f\u00e5r f\u00f6lja \u00e4renden hela v\u00e4gen fr\u00e5n inkommande handling till beslut och arkivering. Du arbetar n\u00e4ra b\u00e5de verksamheten och den demokratiska beslutsprocessen, med m\u00e5nga kontaktytor och m\u00f6jlighet att p\u00e5verka och utveckla arbetss\u00e4tt inom n\u00e4mndprocess och dokumenthantering. Genom kommunens yrkesn\u00e4tverk f\u00e5r du ocks\u00e5 m\u00f6jlighet att utbyta erfarenheter och samarbeta med kollegor p\u00e5 andra f\u00f6rvaltningar.\u00a0Hos oss f\u00e5r du \u00e4ven trygghet och balans i arbetslivet - med kollektivavtal och semesterv\u00e4xling f\u00f6r\u00a0\n\u00f6kad flexibilitet. Du har 25 semesterdagar fram till 39 \u00e5rs \u00e5lder, 31dagar fr\u00e5n 40 \u00e5r och 32 dagar\u00a0\nfr\u00e5n 50 \u00e5r. Vi erbjuder ut\u00f6ver det flera olika f\u00f6rm\u00e5ner bland annat friskv\u00e5rdsbidrag och\u00a0\nf\u00f6rm\u00e5nscykel f\u00f6r att du ska m\u00e5 bra och orka i l\u00e4ngden.\n\u00d6vrig information\nS\u00e4kerhetspr\u00f6vning kan bli aktuell f\u00f6re anst\u00e4llning.\nTeknik- och fastighetsf\u00f6rvaltningen bidrar till att g\u00f6ra Halmstad till en attraktiv stad att bo och vistas i. Vi utvecklar, bygger och f\u00f6rvaltar kommunens offentliga milj\u00f6er som gator, torg, parker, skogar, naturomr\u00e5den samt kommunens lokaler. Vi ansvarar \u00e4ven f\u00f6r evenemangssamordning samt idrotts- och fritidsverksamhet f\u00f6r att fr\u00e4mja folkh\u00e4lsan genom att samarbeta med och st\u00f6dja f\u00f6reningar.\nN\u00e4r du arbetar i Halmstads kommun skapar du mening genom att forma, st\u00e4rka och berika andras vardag - vem du \u00e4n \u00e4r. Hos oss \u00e4r det viktigt med samarbete, balans och m\u00f6jligheten att utvecklas, b\u00e5de som yrkesperson och m\u00e4nniska - vi \u00e4r arbetsplatsen d\u00e4r du f\u00e5r ut mer av livet! L\u00e4s mer om oss h\u00e4r.","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":"Stationsgatan 48","full_address":null,"city":"Halmstad","country":"SE","latitude":56.668468716498,"longitude":12.862969755405},"metadata":{"region":"Hallands l\u00e4n","duration":"Tills vidare","employer":"Halmstads kommun","postcode":"30250","positions":1,"profession":"N\u00e4mndsekreterare","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"https:\/\/www.halmstad.se\/","scope_of_work":"100\u2013100 %","working_hours":"Heltid","contact_person":"Ann-Charlotte Nilsson Siivola, Vision","driving_license":true,"employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Teknik- och fastighetsf\u00f6rvaltningen, F\u00f6rvaltningsledning (TFF)","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":3,"bot_views_count":2,"ai_vendor_counts":{"openai":2,"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"ann-charlotte.siivola@halmstad.se","images":[],"published_at":"2026-09-16T14:54:20+00:00","expires_at":"2026-09-30T23:59:59+00:00","created_at":"2026-09-17T03:55:31+00:00","updated_at":"2026-09-19T03:13:26+00:00"}}