{"data":{"id":147026,"slug":"office-manager-till-ett-vaxande-foretag-i-stockholm","type":"job","title":"Office Manager for a Growing Company in Stockholm","description":"QUICK FACTS\nWorking Hours: 08:00 - 16:30\nLocation: Central Stockholm\nStart Date: Immediately\nAssignment Length: 6 months with possibility of extension\nEmployment Type: Fixed-term contract\n\nYOUR FUTURE WORKPLACE\nDo you want to be part of something from the beginning and put your mark on a brand new office? We are now seeking an engaged and self-driven Office Manager on behalf of our client who wants to take full responsibility for creating a pleasant, professional, and well-functioning workplace.\nYou will become part of an established company that is in an exciting development phase. In connection with the establishment of a new office, they are now looking for someone who wants to take ownership of the office's daily operations and be the natural hub of the business. Here you will have the opportunity to build structures, create routines, and contribute to a work environment where both employees and visitors feel welcome.\nThis is a role for you if you appreciate variety, like to stay one step ahead, and enjoy combining administration, coordination, and practical tasks. You will work closely with the company's management and have an important function in creating the conditions for the organization to run smoothly.\n\nWHAT DOES A TYPICAL DAY LOOK LIKE?\nYou start the day by ensuring the office is ready to receive both colleagues and visitors. The coffee machine is filled, conference rooms are in order, and you have already followed up with some suppliers and planned today's deliveries. During the day, you switch between administrative tasks, contact with property owners and suppliers, coordination of various projects, and supporting the business where needed.\nDuring the initial period, you will also play a central role in the company's move to new premises and coordinate ongoing work around the renovation that is taking place. You become the connecting link that ensures the business continues to run smoothly even during the transition.\nYour responsibilities include:\n\nManage the daily operations and development of the office.\n\nEnsure that the office, kitchen, conference rooms, and common areas always maintain a high standard.\n\nReceive visitors and create a professional and welcoming first impression.\n\nHandle mail, orders, fault reports, and other office administration.\n\nCoordinate suppliers, property owners, and external service partners.\n\nResponsible for office supplies, consumables, and coordination of cleaning and property services.\n\nHandle agreements, invoices, and administration related to office operations.\n\nManage access systems, keys, and practical security in the office.\n\nCoordinate the move to the company's new office and manage contacts with contractors and suppliers during the renovation.\n\nSupport management with administrative and coordinating tasks.\n\nResponsible for practical onboarding of new employees.\n\nPlan and coordinate internal meetings, conferences, and events.\n\nBe the contact person for IT and ensure the technical office environment is functioning.\n\nContribute to systematic work on work environment, fire safety, and security.\n\nWHO ARE YOU?\nYou are someone who enjoys taking responsibility and is motivated by creating structure and order around you. You take it for granted that you take your own initiative and have a natural sense for service, quality, and attention to detail. You appreciate a varied day where no two days are the same and have an easy time switching between strategic planning and practical implementation.\nSince the role involves significant personal responsibility, we are looking for someone who is confident in making their own decisions, has high integrity, and works with great professionalism. You are unpretentious, solution-oriented, and enjoy helping others.\nWe would like to see that you have:\n\nExperience as an Office Manager, Office Coordinator, or in a similar role.\n\nExperience managing office services and administration.\n\nExperience with supplier contacts and coordination.\n\nGood system proficiency.\n\nVery good knowledge of Swedish and English, both spoken and written.\n\nIt would be a merit if you also have:\n\nExperience with office establishment or office moves.\n\nExperience supporting management groups or managers administratively.\n\nKnowledge of work environment, SBA, or safety work.\n\nSince the business handles sensitive information, you will work in an environment where integrity, discretion, and security are a natural part of daily work. The role may therefore be subject to a security clearance.\n\nWHAT DO WE OFFER?\nAs an employee at Inte Bara Post Bemanning, you will have a consultant manager who becomes your sounding board and coach throughout your employment. As a consultant, you also become part of our consultant network RPB Insights. RPB Insights provides you with training and development through lectures, workshops, networking meetings, and other social events. It also gives you the opportunity to meet other consultants. We offer all our consultants wellness benefits.\n\nOTHER INFORMATION\n\nThis recruitment process is handled by Inte Bara Post Bemanning and our client's wish is that all conversations and emails regarding the position go to us. You will be employed by Inte Bara Post Bemanning and be assigned to our client.\n\nApply for the position by clicking Send Application. We review the selection on an ongoing basis and the ad may be closed before the position is filled if we have moved into the selection and interview phase.\n\nIn this recruitment process, a background check and reference check will be performed.\n\nWe do not accept applications via email, but if you have specific questions about the position, these will be answered at rekrytering@rpbemanning.se. Please write which position it concerns in your email and preferably link to the ad.","language":"sv","is_translated":true,"title_original":"Office Manager till ett v\u00e4xande f\u00f6retag i Stockholm","description_original":"SNABBFAKTA Arbetstider: 08.00 - 16.30 Ort: Centrala Stockholm Startdatum: Omg\u00e5ende Uppdragsl\u00e4ngd: 6 m\u00e5nader med chans till f\u00f6rl\u00e4ngning Anst\u00e4llningsform:\u00a0S\u00e4rskild visstidsanst\u00e4llning\n DIN FRAMTIDA ARBETSPLATS\nVill du vara med fr\u00e5n b\u00f6rjan och s\u00e4tta din pr\u00e4gel p\u00e5 ett helt nytt kontor? Nu s\u00f6ker vi f\u00f6r v\u00e5r kunds r\u00e4kning en engagerad och sj\u00e4lvg\u00e5ende Office Manager som vill ta ett helhetsansvar f\u00f6r att skapa en trivsam, professionell och v\u00e4lfungerande arbetsplats.\nDu blir en del av ett v\u00e4letablerat f\u00f6retag som befinner sig i en sp\u00e4nnande utvecklingsfas. I samband med etableringen av ett nytt kontor s\u00f6ker de nu en person som vill ta \u00e4garskap \u00f6ver kontorets dagliga drift och vara den sj\u00e4lvklara navet i verksamheten. H\u00e4r f\u00e5r du m\u00f6jlighet att bygga upp strukturer, skapa rutiner och bidra till en arbetsmilj\u00f6 d\u00e4r b\u00e5de medarbetare och bes\u00f6kare k\u00e4nner sig v\u00e4lkomna.\nDet h\u00e4r \u00e4r en roll f\u00f6r dig som uppskattar variation, gillar att ligga steget f\u00f6re och trivs med att kombinera administration, koordinering och praktiska arbetsuppgifter. Du kommer att arbeta n\u00e4ra verksamhetens ledning och ha en viktig funktion i att skapa f\u00f6ruts\u00e4ttningar f\u00f6r att organisationen fungerar smidigt.\n\nHUR SER EN VANLIG DAG UT?\nDu b\u00f6rjar dagen med att s\u00e4kerst\u00e4lla att kontoret \u00e4r redo att ta emot b\u00e5de kollegor och bes\u00f6kare. Kaffemaskinen \u00e4r p\u00e5fylld, konferensrummen \u00e4r i ordning och du har redan hunnit f\u00f6lja upp n\u00e5gra leverant\u00f6rer och planera dagens leveranser. Under dagen v\u00e4xlar du mellan administrativa uppgifter, kontakt med fastighets\u00e4gare och leverant\u00f6rer, koordinering av olika projekt och att st\u00f6tta verksamheten d\u00e4r behov uppst\u00e5r.\nUnder den f\u00f6rsta tiden kommer du dessutom att ha en central roll i f\u00f6retagets flytt till nya lokaler och samordna det l\u00f6pande arbetet kring den ombyggnation som p\u00e5g\u00e5r. Du blir den sammanh\u00e5llande l\u00e4nken som ser till att verksamheten forts\u00e4tter fungera smidigt \u00e4ven under f\u00f6r\u00e4ndringsresan.\nI rollen ing\u00e5r bland annat att:\n\nAnsvara f\u00f6r den dagliga driften och utvecklingen av kontoret.\n\n\nS\u00e4kerst\u00e4lla att kontor, k\u00f6k, konferensrum och gemensamma ytor alltid h\u00e5ller en h\u00f6g standard.\n\n\nTa emot bes\u00f6kare och skapa ett professionellt och v\u00e4lkomnande f\u00f6rsta intryck.\n\n\nHantera post, best\u00e4llningar, felanm\u00e4lningar och \u00f6vrig kontorsadministration.\n\n\nSamordna leverant\u00f6rer, fastighets\u00e4gare och externa servicepartners.\n\n\nAnsvara f\u00f6r kontorsmaterial, f\u00f6rbrukningsvaror samt koordinering av lokalv\u00e5rd och fastighetsservice.\n\n\nHantera avtal, fakturor samt administration kopplad till kontorsdriften.\n\n\nAnsvara f\u00f6r passersystem, nycklar och den praktiska s\u00e4kerheten p\u00e5 kontoret.\n\n\nSamordna flytten till f\u00f6retagets nya kontor samt koordinera kontakter med entrepren\u00f6rer och leverant\u00f6rer under ombyggnationen.\n\n\nSt\u00f6tta ledningen med administrativa och koordinerande uppgifter.\n\n\nAnsvara f\u00f6r den praktiska onboardingen av nya medarbetare.\n\n\nPlanera och koordinera interna m\u00f6ten, konferenser och event.\n\n\nVara kontaktperson gentemot IT och s\u00e4kerst\u00e4lla att den tekniska kontorsmilj\u00f6n fungerar.\n\n\nBidra till ett systematiskt arbete kring arbetsmilj\u00f6, brandskydd och s\u00e4kerhet.\n\n\nVEM \u00c4R DU?\u00a0\nDu \u00e4r en person som trivs med att ta ansvar och som motiveras av att skapa struktur och ordning omkring dig. Du ser det som en sj\u00e4lvklarhet att ta egna initiativ och har en naturlig k\u00e4nsla f\u00f6r service, kvalitet och detaljer. Du uppskattar en varierad vardag d\u00e4r ingen dag \u00e4r den andra lik och har l\u00e4tt f\u00f6r att v\u00e4xla mellan strategisk planering och praktiskt genomf\u00f6rande.\nEftersom rollen inneb\u00e4r ett stort eget ansvar s\u00f6ker vi dig som \u00e4r trygg i att fatta egna beslut, har h\u00f6g integritet och arbetar med stor professionalism. Du \u00e4r prestigel\u00f6s, l\u00f6sningsorienterad och tycker om att hj\u00e4lpa andra.\nVi ser g\u00e4rna att du har:\n\nErfarenhet som Office Manager, Office Coordinator eller i en liknande roll.\n\n\nErfarenhet av att ansvara f\u00f6r kontorsservice och administration.\n\n\nErfarenhet av leverant\u00f6rskontakter och koordinering.\n\n\nGod systemvana.\n\n\nMycket goda kunskaper i svenska och engelska, b\u00e5de i tal och skrift.\n\n\nDet \u00e4r meriterande om du \u00e4ven har:\n\nErfarenhet av kontorsetableringar eller kontorsflyttar.\n\n\nErfarenhet av att st\u00f6tta ledningsgrupper eller chefer administrativt.\n\n\nKunskap inom arbetsmilj\u00f6, SBA eller s\u00e4kerhetsarbete.\n\n\nD\u00e5 verksamheten hanterar k\u00e4nslig information kommer du att arbeta i en milj\u00f6 d\u00e4r integritet, diskretion och s\u00e4kerhet \u00e4r en sj\u00e4lvklar del av vardagen. Rollen kan d\u00e4rf\u00f6r komma att omfattas av en s\u00e4kerhetspr\u00f6vning.\nVAD ERBJUDER VI?\nSom anst\u00e4lld p\u00e5 Inte Bara Post Bemanning f\u00e5r du en konsultchef som blir ditt bollplank och coach under hela anst\u00e4llningen. Som konsult blir du ocks\u00e5 en del i v\u00e5rt konsultn\u00e4tverk RPB Insights. RPB Insights ger dig utbildning och utveckling i form av f\u00f6rel\u00e4sningar, workshops, n\u00e4tverkstr\u00e4ffar och andra sociala tillst\u00e4llningar. Det ger dig ocks\u00e5 en m\u00f6jlighet att tr\u00e4ffa andra konsulter. Vi erbjuder alla v\u00e5ra konsulter friskv\u00e5rd.\n\u00d6VRIG INFORMATION\n\nDen h\u00e4r rekryteringsprocessen hanteras av Inte Bara Post Bemanning och v\u00e5r kunds \u00f6nskem\u00e5l \u00e4r att alla samtal och mail kring tj\u00e4nsten g\u00e5r till oss. Du kommer att vara anst\u00e4lld av oss p\u00e5 Inte Bara Post\u00a0Bemanning och blir uthyrd till v\u00e5r kund.\n\n\nS\u00f6k tj\u00e4nsten genom att klicka p\u00e5 Skicka ans\u00f6kan.\u00a0Vi g\u00e5r igenom urvalet l\u00f6pande och annonsen kan st\u00e4ngas ner innan tj\u00e4nsten \u00e4r tillsatt om vi g\u00e5tt \u00f6ver till urvals- och intervjufasen.\n\n\nI denna rekryteringsprocess utf\u00f6rs bakgrundskontroll och referenstagning.\n\n\nVi tar inte emot ans\u00f6kningar via mail men har du specifika fr\u00e5gor kring tj\u00e4nsten besvaras dessa p\u00e5 rekrytering@rpbemanning.se. Skriv vilken tj\u00e4nst det g\u00e4ller i ditt mail och l\u00e4nka g\u00e4rna till annonsen.","price":null,"currency":"SEK","status":"active","noindex":false,"location":{"address":"Sandhamnsgatan 63","full_address":null,"city":"Stockholm","country":"SE","latitude":59.340918782083,"longitude":18.112233496564},"metadata":{"region":"Stockholms l\u00e4n","duration":"6 m\u00e5nader eller l\u00e4ngre","employer":"Inte Bara Post Bemanning AB","postcode":"11528","positions":1,"profession":"Kontorsreceptionist","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"https:\/\/karriar.intebarapostbemanning.se","scope_of_work":"100\u2013100 %","working_hours":"Heltid","employment_type":"Vanlig anst\u00e4llning","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Inte Bara Post Bemanning","experience_required":true},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":4,"ai_vendor_counts":{"openai":2,"anthropic":2},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"rekrytering@rpbemanning.se","images":[],"published_at":"2026-08-07T08:52:05+00:00","expires_at":"2027-02-03T23:59:59+00:00","created_at":"2026-08-15T03:08:53+00:00","updated_at":"2026-08-19T03:00:07+00:00"}}