{"data":{"id":219807,"slug":"omradessamordnare-vikariat","type":"job","title":"Area Coordinator, Temporary Position","description":"Administrative Service Unit\n\nWe are Akademiska Hospital \u2013 one of Sweden's leading university hospitals. As a regional hospital and provider of highly specialized care, we serve two million people in Central Sweden. Here, something is always happening \u2013 a new life is born, a grandmother undergoes surgery, a colleague is celebrated as a hero. With us, you will experience both challenging trials and fantastic moments, in a strong community with colleagues. Welcome to apply!\n\nOur Operations\nThe Area Coordinator position is placed within the Administrative Service Unit. The unit has about ten employees working with management support, operational support, and overarching administrative matters. We work together in the management and support functions' facilities using an activity-based workspace.\n\nAkademiska Hospital is organizationally divided into six areas, each with an area manager. Three area coordinators support the area level, and we are now seeking a temporary replacement for areas 1 and 2:\n\n\u2022 Area 1 includes the following operational areas: Anesthesia, Surgery and Intensive Care, Hematology and Oncology, Surgery and Urology, and Orthopedics and Hand Surgery.\n\u2022 Area 2 includes Cardiology and Pulmonology, Neurology, Plastic and Maxillofacial Surgery, and Otolaryngology.\n\nYour Assignment\nThe role of Area Coordinator involves providing qualified management support at the area level, handling personnel and financial administration, information and document management, as well as communication and coordination. Additionally, you will be involved in defined projects and assignments, for example as a project administrator or to independently investigate and provide proposals on a matter. As an Area Coordinator, you work closely with area managers and other area coordinators, as well as with colleagues in other support functions and core operations.\n\nManagement Support\n\n\u2022 Provide support to the area manager in daily work including calendar coordination, meetings and activities, coordination of various matters and issues, agenda planning, connecting meeting participants, email management, and writing meeting notes.\n\u2022 Assist the area manager with preparing reports, statistics, and presentation materials. Handle and follow up on overarching decisions, agreements, and procurements according to existing procedures.\n\nPersonnel and Financial Administration\n\n\u2022 Personnel and financial administration in operational systems.\n\u2022 Handle collaboration matters in cooperation with manager and HR.\n\u2022 Coordinate recruitment and orientation for managers reporting to the area manager.\n\nCommunication and Coordination\n\n\u2022 Coordinate, compile, and disseminate management information within the area.\n\u2022 Ensure that the area's communication platform on SharePoint is kept updated and follows the established structure.\n\u2022 Manage the network for information, experience exchange, and development matters related to administrative roles.\n\nInformation and Document Management\n\n\u2022 Records management, which includes ensuring that the area's documents are handled according to the hospital's document management plan.\n\u2022 Participate in developing and maintaining administrative governing documents and procedures.\n\u2022 Data Protection Officer with coordinating responsibility to communicate GDPR knowledge to relevant roles within your area.\n\u2022 Provide support in Microsoft 365, particularly SharePoint according to the hospital's established structure, to designated administrative roles.\n\nYour Qualifications\nThe Area Coordinator role requires at least upper secondary education. University education or supplementary education in administration is a merit. You have very good knowledge of Swedish in both speech and writing, the Microsoft 365 package, and a high level of digital maturity.\n\nExperience in qualified management support is a requirement for success in this role.\n\nYour Competencies\nThe role requires a high degree of integrity, working in a structured and independent manner, and being able to drive and develop the work. You are quality-conscious and service-oriented, with communication and networking skills and excellent ability to collaborate. Furthermore, the role involves being solution-focused, managing parallel processes, having good prioritization ability and taking own initiatives, sometimes at a high pace. To thrive in the role, you also need the ability to adapt to changed circumstances and a willingness to contribute to developing new working methods and procedures.\n\nWe place great importance on personal qualities.\n\nWe Offer\nThe position is a fixed-term employment as a parental leave replacement, from January 1, 2027, and at most until February 29, 2028. With us, you receive benefits that make a difference; read about our benefits here (https:\/\/regionuppsala.se\/formaner\/).\n\nWant to Know More?\nHelena Broberg, Administrative Manager, 018-612 25 33, helena.broberg@akademiska.se\nTrade union representatives can be reached via switchboard 018-611 00 00\n\nWant to Work with Us?\nWelcome to submit your application via the link below. Selection may begin during the application period, so please send your application as soon as possible.\n\nRead about terms of employment and salary setting at Region Uppsala here: Become Our New Colleague (https:\/\/regionuppsala.se\/jobb-och-utbildning\/bli-var-nya-kollega\/)\n\nRegion Uppsala values the qualities that equal gender distribution and diversity bring to our operations and welcomes applicants of all genders and with different backgrounds, abilities, and life experience.\n\nRegion Uppsala conducts civil contingency planning of all permanent employees according to total defense needs. For the individual employee, this entails no obligations in peacetime but is solely a planning measure.\n\nPrior to employment decisions, background checks are conducted regarding suspicion and burden registers for all job applicants who may work within psychiatric care, rehabilitation, care of children and youth, or compulsory care of substance abusers in the sought position \u2013 areas covered by optional register excerpts. This applies to all who will work in direct patient contact, even if current work tasks are not intended to primarily involve work with the above-mentioned patient groups.\n\nThis recruitment is handled entirely by Region Uppsala, and we request no calls from recruitment firms or advertising sales representatives.","language":"sv","is_translated":true,"title_original":"Omr\u00e5dessamordnare, vikariat","description_original":"Enheten f\u00f6r administrativ service\r\n\r\nVi \u00e4r Akademiska sjukhuset \u2013 ett av Sveriges ledande universitetssjukhus. Som l\u00e4nssjukhus och leverant\u00f6r av h\u00f6gspecialiserad v\u00e5rd erbjuder vi v\u00e5rd till tv\u00e5 miljoner m\u00e4nniskor i Mellansverige. H\u00e4r h\u00e4nder det st\u00e4ndigt n\u00e5got \u2013 ett nytt liv f\u00f6ds, en mormor opereras, en kollega hyllas som hj\u00e4lte. Hos oss f\u00e5r du uppleva b\u00e5de h\u00e5rda pr\u00f6vningar och fantastiska h\u00e4ndelser, i en stark gemenskap med kollegor. V\u00e4lkommen med din ans\u00f6kan!\r\n\r\nV\u00e5r verksamhet\r\nTj\u00e4nsten som omr\u00e5dessamordnare \u00e4r placerad inom enheten f\u00f6r administrativ service. Enheten har ett tiotal medarbetare som arbetar med ledningsst\u00f6d, verksamhetsst\u00f6d och \u00f6vergripande administrativa fr\u00e5gor. Vi sitter tillsammans i lednings- och st\u00f6dfunktionens lokaler d\u00e4r vi arbetar aktivitetsbaserat.\r\n\r\nAkademiska sjukhuset \u00e4r organisatoriskt indelat i sex omr\u00e5den med varsin omr\u00e5deschef. Tre omr\u00e5dessamordnare st\u00f6ttar omr\u00e5desniv\u00e5n och vi s\u00f6ker nu en vikarie till omr\u00e5de 1 och 2:\r\r\n\u2022 Omr\u00e5de 1 innefattar f\u00f6ljande verksamhetsomr\u00e5den: Anestesi, operation och intensivv\u00e5rd, Blod- och tum\u00f6rsjukdomar, Kirurgi och urologi samt Ortopedi och handkirurgi.\r\n\u2022 Omr\u00e5de 2 innefattar Hj\u00e4rt- och lungsjukdomar, Neuro, Plastik- och k\u00e4kkirurgi samt \u00d6ron-, n\u00e4s- och halssjukdomar.\r\n\r\nDitt uppdrag\r\nTj\u00e4nsten som omr\u00e5dessamordnare inneb\u00e4r att utg\u00f6ra ett kvalificerat ledningsst\u00f6d p\u00e5 omr\u00e5desniv\u00e5, att hantera personal- och ekonomiadministration, informations- och dokumenthantering samt kommunikation och samordning. D\u00e4rtill blir du involverad i avgr\u00e4nsade projekt och uppdrag, exempelvis som projektadministrat\u00f6r eller f\u00f6r att sj\u00e4lvst\u00e4ndigt utreda och l\u00e4mna f\u00f6rslag i en fr\u00e5ga. Som omr\u00e5dessamordnare arbetar du n\u00e4ra omr\u00e5deschefer och \u00f6vriga omr\u00e5dessamordnare, men \u00e4ven med kollegor inom andra st\u00f6dfunktioner och k\u00e4rnverksamheten.\r\n\r\nLedningsst\u00f6d \r\r\n\u2022 Vara st\u00f6d till omr\u00e5deschef i det dagliga arbetet med bland annat koordinering av kalender, m\u00f6ten och aktiviteter, samordning av olika fr\u00e5gor och \u00e4renden, agendaplanering, koppling mellan m\u00f6tesdeltagare, hantering av mejl och att skriva m\u00f6tesanteckningar. \r\n\u2022 Bist\u00e5 omr\u00e5deschef med framtagande av underlag, rapporter och statistik samt presentationsmaterial. Handl\u00e4gga och f\u00f6lja upp \u00f6vergripande beslut, avtal och upphandlingar enligt befintliga rutiner.\r\n\r\n Personal- och ekonomiadministration \r\r\n\u2022 Personal- och ekonomiadministration i verksamhetssystem.\r\n\u2022 Handl\u00e4gga samverkansfr\u00e5gor i samarbete med chef och HR.  \r\n\u2022 Samordna rekrytering och introduktion f\u00f6r chefer underst\u00e4llda omr\u00e5deschef.\r\n\r\n Kommunikation och samordning  \r\r\n\u2022 Samordna, sammanst\u00e4lla och sprida ledningsinformation inom omr\u00e5det. \r\n\u2022 Ansvara f\u00f6r att omr\u00e5dets kommunikationsplats i SharePoint h\u00e5lls uppdaterad och f\u00f6ljer den beslutade strukturen. \r\n\u2022 Ansvara f\u00f6r n\u00e4tverk f\u00f6r information, erfarenhetsutbyte och utvecklingsfr\u00e5gor relaterade till administrativa roller.\r\n\r\n Informations- och dokumenthantering \r\r\n\u2022 Arkivredog\u00f6rare, vilket bland annat inneb\u00e4r att s\u00e4kerst\u00e4lla att omr\u00e5dets dokument blir hanterade enligt sjukhusets dokumenthanteringsplan.  \r\n\u2022 Delta i att utveckla och f\u00f6rvalta administrativa styrande dokument och rutiner. \r\n\u2022 Dataskyddskontaktperson med samordnande ansvar att f\u00f6rmedla kunskap om GDPR till relevanta roller inom sitt omr\u00e5de. \r\n\u2022 Ge st\u00f6d i Microsoft 365, s\u00e4rskilt Sharepoint enligt sjukhusets fastst\u00e4llda struktur, till utpekade administrativa roller.\r\n\r\nDina kvalifikationer\r\nF\u00f6r rollen som omr\u00e5dessamordnare kr\u00e4vs l\u00e4gst gymnasial utbildning. H\u00f6gskoleutbildning eller p\u00e5byggnadsutbildning inom administration \u00e4r meriterande. Du har mycket god kunskap i svenska i b\u00e5de tal och skrift, Microsoft 365-paketet samt h\u00f6g niv\u00e5 av digital mognad.\r\n\r\nF\u00f6r att lyckas i rollen \u00e4r erfarenhet fr\u00e5n kvalificerat ledningsst\u00f6d ett krav. \r\n\r\nDin kompetens\r\nRollen kr\u00e4ver en h\u00f6g grad av integritet, att arbeta strukturerat och sj\u00e4lvst\u00e4ndigt samt kunna driva och utveckla arbetet. Du \u00e4r kvalitetsmedveten och serviceinriktad, har kommunikations- och n\u00e4tverksf\u00e4rdigheter samt mycket god samarbetsf\u00f6rm\u00e5ga. Vidare inneb\u00e4r rollen att vara l\u00f6sningsfokuserad, kunna hantera parallella processer, ha god f\u00f6rm\u00e5ga att prioritera och ta egna initiativ, periodvis i h\u00f6gt tempo. F\u00f6r att trivas i rollen beh\u00f6vs ocks\u00e5 en f\u00f6rm\u00e5ga att kunna anpassa sig till f\u00f6r\u00e4ndrade omst\u00e4ndigheter och en vilja att bidra till att utveckla nya arbetss\u00e4tt och rutiner.\r\n\r\nVi l\u00e4gger mycket stor vikt vid personliga egenskaper. \r\n\r\nVi erbjuder\r\nTj\u00e4nsten \u00e4r en tidsbegr\u00e4nsad anst\u00e4llning i form av ett f\u00f6r\u00e4ldraledighetsvikariat, under perioden fr\u00e5n 1 januari 2027 och som l\u00e4ngst till 29 februari 2028. Hos oss f\u00e5r du f\u00f6rm\u00e5ner som g\u00f6r skillnad, l\u00e4s om f\u00f6rm\u00e5nerna h\u00e4r (https:\/\/regionuppsala.se\/formaner\/).\r\n\r\nVill du veta mer?\r\nHelena Broberg, administrativ chef, 018-612 25 33, helena.broberg@akademiska.se\r\nFackliga f\u00f6retr\u00e4dare n\u00e5s via v\u00e4xeln 018-611 00 00\r\n\r\nVill du jobba med oss?\r\nV\u00e4lkommen med din ans\u00f6kan via l\u00e4nken nedan. Urval kan p\u00e5b\u00f6rjas under ans\u00f6kningstidens g\u00e5ng, s\u00e5 skicka g\u00e4rna din ans\u00f6kan s\u00e5 snart som m\u00f6jligt.\r\n\r\nL\u00e4s om anst\u00e4llningsvillkor och l\u00f6nes\u00e4ttning inom Region Uppsala h\u00e4r: Bli v\u00e5r nya kollega (https:\/\/regionuppsala.se\/jobb-och-utbildning\/bli-var-nya-kollega\/)\r\n\r\nRegion Uppsala v\u00e4rdes\u00e4tter de kvaliteter som j\u00e4mn k\u00f6nsf\u00f6rdelning och m\u00e5ngfald tillf\u00f6r verksamheten och ser g\u00e4rna s\u00f6kande av alla k\u00f6n och med olika f\u00f6delsebakgrund, funktionalitet och livserfarenhet.\r\n\r\nRegion Uppsala krigsplacerar all tillsvidareanst\u00e4lld personal utifr\u00e5n totalf\u00f6rsvarets behov. Detta inneb\u00e4r f\u00f6r den enskilda medarbetaren inga f\u00f6rpliktelser i fredstid utan \u00e4r enkom en planerings\u00e5tg\u00e4rd.\r\n\r\nInf\u00f6r beslut om anst\u00e4llning, sker kontroll av misstanke- och belastningsregister avseende samtliga arbetss\u00f6kanden som i den s\u00f6kta anst\u00e4llningen kan komma att arbeta inom psykiatrisk sjukv\u00e5rd, habilitering, v\u00e5rd av barn och ungdom eller tv\u00e5ngsv\u00e5rd av missbrukare, omr\u00e5den som omfattas av fakultativa registerutdrag. Detta g\u00e4ller s\u00e5ledes alla som kommer att arbeta patientn\u00e4ra, \u00e4ven om arbetsuppgifterna i nul\u00e4get inte \u00e4r t\u00e4nkta att huvudsakligen inneh\u00e5lla arbete med ovan n\u00e4mnda patientgrupper.\r\n\r\nDenna rekrytering sker helt genom Region Uppsalas f\u00f6rsorg och vi undanber oss telefonsamtal fr\u00e5n rekryteringsf\u00f6retag och annonsf\u00f6rs\u00e4ljare.","available_locales":["en"],"price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":null,"full_address":null,"city":"Uppsala","country":"SE","latitude":59.8520701,"longitude":17.7188369},"metadata":{"region":"Uppsala l\u00e4n","duration":"6 m\u00e5nader eller l\u00e4ngre","employer":"REGION UPPSALA","postcode":"75185","positions":1,"profession":"Chefssekreterare","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","scope_of_work":"100\u2013100 %","working_hours":"Heltid","employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Region Uppsala","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":3,"bot_views_count":2,"ai_vendor_counts":{"openai":2,"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":"018-612 25 33","owner_email":"helena.broberg@akademiska.se","images":[],"published_at":"2026-09-17T16:42:21+00:00","expires_at":"2026-10-11T23:59:59+00:00","created_at":"2026-09-18T04:16:49+00:00","updated_at":"2026-09-22T03:12:58+00:00"}}