{"data":{"id":165397,"slug":"operativ-kanslichef-vikariat","type":"job","title":"Operative Office Manager, Temporary Position","description":"Operative Office Manager \u2013 Temporary Position at Uppsala 4H\nAre you a confident leader who wants to take responsibility for Uppsala 4H during a temporary assignment?\nUppsala County Association of Sweden's 4H is seeking an operative office manager for a temporary position of approximately 10 months.\nAbout Uppsala 4H\nUppsala District of Sweden's 4H is a non-profit youth organization that gives children and young people the opportunity to develop through the motto \"learning by doing.\"\nWe operate three 4H farms in Uppsala \u2013 Gr\u00e4nby, \u00c5rsta, and S\u00e4vja \u2013 as well as an office. We currently have 15 permanent employees, hundreds of young leaders, and gather 1,100 members in about 20 youth clubs. Operations run year-round and include club activities, courses, camps, animal husbandry, and leadership training.\n4H's vision is for all children and young people to develop into engaged, well-being, and responsible individuals with respect for the world around them. High quality is a guiding principle for us.\nOur current district manager is on parental leave, and we are therefore seeking you to step in as operative office manager to lead operations during the period January 1, 2027 to November 1, 2027.\nThis is a role for someone who thrives with broad responsibility and can create security and continuity for employees, the board, and operations. We are primarily seeking someone who can take over a well-functioning operation, quickly get up to speed, and ensure it continues to run smoothly while a number of projects and development initiatives are underway during 2027 that need to be coordinated and followed up.\nAbout the Role\nAs operative office manager, you have overall responsibility for Uppsala 4H during the temporary period. You work closely with employees, the board, and members and coordinate operations together with the three activity managers for our 4H farms.\nA large part of the assignment involves providing operations staff with the right conditions, monitoring finances, and ensuring that operations function and develop according to plan.\nYour main duties are to:\nlead and distribute work at the office\nmanage personnel matters and be responsible for ongoing human resources questions\nwork with workplace environment, employee meetings, salary discussions, and staff development\nresponsible for staffing, vacation planning, and ongoing personnel administration\nmonitor operations' finances and budget together with the accountant, activity managers, and district board\napprove and handle ongoing financial matters\nensure that decided operational plans and activities are implemented\ncoordinate the organization's ongoing projects and funding work\nmaintain ongoing contact with grant providers and collaboration partners\ncooperate with the district board, prepare documentation, and execute decisions\ncollaborate with the National Association of Sweden's 4H\n\nThe role is broad and involves both strategic planning and operational work, as well as the ability to shift between these as needed. Uppsala 4H is a solidarity-based workplace where everyone is expected to pitch in, and you have an engaged team of employees to support you. You need to be able to switch between planning next month's staffing, monitoring finances, having employee meetings, and representing 4H in a meeting with a collaboration partner.\nWe are seeking someone who can:\nCreate security\nEmployees should feel that there is a present manager even when the regular district manager is on parental leave.\nCoordinate\nYou ensure that decisions, routines, projects, and operations continue forward according to plan.\nMaintain order and structure\nYou have control over finances, personnel, deadlines, and what needs to be done, even when many things are happening simultaneously.\nBe solution-oriented\nWhen challenges arise, you need to be able to handle them calmly, pragmatically, and with good judgment.\nBalance management with development\nYou need to be able to understand existing work methods and recognize when something needs to change, but also when the best course is to let things continue functioning as they do.\nWho Are We Looking For?\nWe believe you are a confident and unpretentious person who enjoys taking responsibility and creating structure.\nFor the role to suit you, we see that you have the following qualifications:\nexperience in a management position, preferably with personnel responsibility\nbudget and financial follow-up\nworkplace environment responsibility\nexperience from the non-profit sector or other engagement-driven activities\ncomfortable working independently with a broad area of responsibility\ngood computer skills\nexcellent Swedish language skills, both spoken and written\nDriver's license category B and access to your own car\n\nIt is a merit if you have experience with:\nwork with children and young people\nprojects\npublic sector\n\nAs a person, you are confident, communicative, solution-oriented, and structured. You need to be able to make decisions when required, but also be attentive and know when an issue should be anchored with the board or employees.\nThe Position\nTitle: Operative Office Manager\n Scope: Full-time\n Employment Type: Temporary position, approximately 10 months\n Temporary Period: January 1 to November 1, 2027\n Start Date: By agreement\nThe employment is with the National Association of Sweden's 4H, with placement in Uppsala, Gr\u00e4nby.\nThe work involves evening and weekend work, primarily in connection with board meetings and activities.\n4H is a children's and youth organization, which is why it is routine for all our employees to provide an extract from the police criminal record before employment can begin.\nIf you have questions about the position, you are welcome to contact district manager Ellen Johansson Wiss at 0730-388 303 or ellen.johansson@4h.se","language":"sv","is_translated":true,"title_original":"Operativ kanslichef, vikariat","description_original":"Operativ kanslichef \u2013 vikariat till Uppsala 4H\n\u00c4r du en trygg ledare som vill ta ansvar f\u00f6r Uppsala 4H under ett vikariat?\nUppsala l\u00e4nsf\u00f6rbund av Sveriges 4H s\u00f6ker en operativ kanslichef f\u00f6r ett vikariat p\u00e5 cirka 10 m\u00e5nader. \nOm Uppsala 4H\nUppsala distrikt av Sveriges 4H \u00e4r en ideell ungdomsorganisation som ger barn och unga m\u00f6jlighet att utvecklas genom mottot l\u00e4ra genom att g\u00f6ra.\nVi driver tre 4H-g\u00e5rdar i Uppsala \u2013 Gr\u00e4nby, \u00c5rsta och S\u00e4vja \u2013 samt ett kansli. Vi har idag 15 tillsvidareanst\u00e4llda, hundratals unga ledare och samlar 1100 medlemmar i ett 20-tal ungdomsklubbar. Verksamheten bedrivs \u00e5ret runt och omfattar bland annat klubbverksamhet, kurser, l\u00e4ger, djurverksamhet och ledarutbildningar.\n4H:s vision \u00e4r att alla barn och ungdomar ska utvecklas till engagerade, v\u00e4lm\u00e5ende och ansvarstagande m\u00e4nniskor med respekt f\u00f6r omv\u00e4rlden. Hos oss \u00e4r h\u00f6g kvalit\u00e9 ett ledord.\nV\u00e5r nuvarande distriktschef g\u00e5r p\u00e5 f\u00f6r\u00e4ldraledighet och vi s\u00f6ker d\u00e4rf\u00f6r dig som vill kliva in som operativ kanslichef f\u00f6r att leda verksamheten under perioden 1 januari 2027 till 1 november 2027.\nDet h\u00e4r \u00e4r en roll f\u00f6r dig som trivs med ett brett ansvar och som kan skapa trygghet och kontinuitet f\u00f6r medarbetare, styrelse och verksamhet. Vi s\u00f6ker framf\u00f6r allt n\u00e5gon som kan ta \u00f6ver en v\u00e4lfungerande verksamhet, s\u00e4tta sig in i den snabbt och se till att den forts\u00e4tter fungera bra samtidigt som det under 2027 p\u00e5g\u00e5r ett antal projekt och utvecklingsinsatser som beh\u00f6ver samordnas och f\u00f6ljas upp.\nOm rollen\nSom operativ kanslichef har du ett \u00f6vergripande ansvar f\u00f6r Uppsala 4H under vikariatet. Du arbetar n\u00e4ra medarbetare, styrelse och medlemmar och samordnar verksamheten tillsammans med de tre verksamhetscheferna f\u00f6r v\u00e5ra 4H-g\u00e5rdar.\nEn stor del av uppdraget handlar om att ge verksamhetens medarbetare r\u00e4tt f\u00f6ruts\u00e4ttningar, f\u00f6lja upp ekonomin och s\u00e4kerst\u00e4lla att verksamheten fungerar och utvecklas enligt plan.\nDina huvudsakliga arbetsuppgifter \u00e4r att:\nleda och f\u00f6rdela arbetet p\u00e5 kansliet\nha personalansvar f\u00f6r medarbetarna och ansvara f\u00f6r l\u00f6pande personalfr\u00e5gor\narbeta med arbetsmilj\u00f6, medarbetarsamtal, l\u00f6nesamtal och APT\nansvara f\u00f6r bemanning, semesterplanering och l\u00f6pande personaladministration\nf\u00f6lja upp verksamhetens ekonomi och budget tillsammans med ekonom, verksamhetschefer och distriktsstyrelse\nattestera och hantera l\u00f6pande ekonomiska fr\u00e5gor\ns\u00e4kerst\u00e4lla att beslutade verksamhetsplaner och aktiviteter genomf\u00f6rs\nsamordna organisationens p\u00e5g\u00e5ende projekt och finansieringsarbete\nha l\u00f6pande kontakt med bidragsgivare och samarbetspartners\nsamverka med distriktsstyrelse, f\u00f6rbereda underlag och verkst\u00e4lla beslut\nsamarbeta med Riksf\u00f6rbundet av Sveriges 4H\n\nRollen \u00e4r bred och inneb\u00e4r b\u00e5de strategisk planering och operativt arbete samt en f\u00f6rm\u00e5ga att v\u00e4xla mellan dessa efter behov. Uppsala 4H \u00e4r en solidarisk arbetsplats d\u00e4r alla f\u00f6rv\u00e4ntas hj\u00e4lpa till och till din hj\u00e4lp har du ett engagerat team av medarbetare. Du beh\u00f6ver kunna v\u00e4xla mellan att planera n\u00e4sta m\u00e5nads bemanning, f\u00f6lja upp ekonomin, ha medarbetarsamtal och representera 4H i ett m\u00f6te med en samarbetspartner.\nVi s\u00f6ker dig som kan:\nSkapa trygghet\nMedarbetarna ska k\u00e4nna att det finns en n\u00e4rvarande chef \u00e4ven n\u00e4r ordinarie distriktschef \u00e4r f\u00f6r\u00e4ldraledig.\nSamordna\nDu ser till att beslut, rutiner, projekt och verksamhet forts\u00e4tter fram\u00e5t enligt plan.\nHa ordning och struktur\nDu har koll p\u00e5 ekonomi, personal, deadlines och vad som beh\u00f6ver g\u00f6ras, \u00e4ven n\u00e4r m\u00e5nga saker sker samtidigt.\nVara l\u00f6sningsorienterad\nN\u00e4r utmaningar uppst\u00e5r beh\u00f6ver du kunna hantera dem lugnt, pragmatiskt och med gott omd\u00f6me.\nBalansera f\u00f6rvaltning med utveckling\nDu beh\u00f6ver kunna s\u00e4tta dig in i befintliga arbetss\u00e4tt och f\u00f6rst\u00e5 n\u00e4r n\u00e5got beh\u00f6ver f\u00f6r\u00e4ndras, men ocks\u00e5 n\u00e4r det b\u00e4sta \u00e4r att l\u00e5ta saker forts\u00e4tta fungera som de g\u00f6r.\nVem s\u00f6ker vi?\nVi tror att du \u00e4r en trygg och prestigel\u00f6s person som tycker om att ta ansvar och skapa struktur.\nF\u00f6r att passa in i den rollen ser vi att du har f\u00f6ljande kvalifikationer:\nerfarenhet av arbetsledande funktion, g\u00e4rna personalansvar\nbudget- och ekonomisk uppf\u00f6ljning\narbetsmilj\u00f6ansvar\nerfarenhet fr\u00e5n ideell sektor eller annan engagemangsdriven verksamhet\nk\u00e4nner dig trygg med att arbeta sj\u00e4lvst\u00e4ndigt med ett brett ansvarsomr\u00e5de\ngod datorvana\nmycket goda kunskaper i svenska, i tal och skrift\nB-k\u00f6rkort och tillg\u00e5ng till egen bil\n\nDet \u00e4r meriterande om du har erfarenhet av:\narbete med barn och unga \nprojekt\noffentlig sektor\n\nSom person \u00e4r du trygg, kommunikativ, l\u00f6sningsorienterad och strukturerad. Du beh\u00f6ver kunna fatta beslut n\u00e4r det kr\u00e4vs, men ocks\u00e5 vara lyh\u00f6rd och veta n\u00e4r en fr\u00e5ga ska f\u00f6rankras med styrelse eller medarbetare.\nAnst\u00e4llningen\nTj\u00e4nst: Operativ kanslichef\n Omfattning: Heltid\n Anst\u00e4llningsform: Vikariat, cirka 10 m\u00e5nader\n Vikariatsperiod: 1 januari till 1 november 2027 \n Tilltr\u00e4de: Enligt \u00f6verenskommelse\nAnst\u00e4llningen \u00e4r p\u00e5 Riksf\u00f6rbundet av Sveriges 4H, med placering i Uppsala, Gr\u00e4nby.\nArbetet inneb\u00e4r arbete kv\u00e4llar och helger, framf\u00f6r allt i samband med styrelsem\u00f6ten och verksamhet.\n4H \u00e4r en barn- och ungdomsorganisation varf\u00f6r det \u00e4r en rutin att alla anst\u00e4llda hos oss uppvisar ett utdrag fr\u00e5n polisens belastningsregister innan anst\u00e4llning kan p\u00e5b\u00f6rjas. \nHar du fr\u00e5gor om tj\u00e4nsten \u00e4r du v\u00e4lkommen att kontakta distriktschef Ellen Johansson Wiss p\u00e5 0730-388 303 eller ellen.johansson@4h.se","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":"Norra Gr\u00e4nbyv\u00e4gen 20","full_address":null,"city":"Uppsala","country":"SE","latitude":59.875189487903,"longitude":17.666981727857},"metadata":{"region":"Uppsala l\u00e4n","duration":"6 m\u00e5nader \u2013 upp till 12 m\u00e5nader","employer":"UPPSALA L\u00c4NSF\u00d6RBUND AV SVERIGES 4 H","postcode":"75432","positions":1,"profession":"Kanslichef","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","scope_of_work":"100\u2013100 %","working_hours":"Heltid","contact_person":"Ellen Johansson Wiss","driving_license":true,"employment_type":"Vikariat","occupation_field":"Chefer och verksamhetsledare","employer_workplace":"4H-EXP","translation_status":"done","experience_required":true},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":2,"ai_vendor_counts":{"anthropic":2},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":"0730388303","owner_email":"ellen.johansson@4h.se","images":[],"published_at":"2026-08-20T14:09:20+00:00","expires_at":"2026-09-19T23:59:59+00:00","created_at":"2026-08-21T03:24:34+00:00","updated_at":"2026-08-21T04:01:32+00:00"}}