{"data":{"id":175750,"slug":"personaladministrator","type":"job","title":"HR Administrator","description":"The Department of Medicine is seeking a qualified HR Administrator who wants to strengthen and develop our business-oriented HR support.\n\nWith us, you will be part of a dynamic and complex organization with a clear mission to society. You work independently with significant responsibility and close to operations, while also being part of the administrative unit and contributing to the whole.\n\nThe Department of Medicine is part of Sahlgrenska Academy and Gothenburg University's largest department with over 400 employees and 300 doctoral students. We educate future public health experts, physicians, dietitians, and others working in healthcare. Our research spans the entire medical field and covers several major public health issues as well as public health and health promotion. We have a vital mission: to generate new knowledge that gives people better health and to educate the next generation of healthcare professionals. The department has an annual budget of approximately 570 million kronor.\n\nClinical operations in Western Sweden are constantly present in our environment. We have close collaboration with healthcare in both research and education, and many of our staff have assignments both at the university and within the Western Sweden Region. This creates a complex and stimulating environment that places high demands on administration \u2013 and provides great opportunities to contribute to work with clear societal benefit.\n\nThe administrative unit consists of approximately 40 employees in HR, finance, education, communication, and management support. The unit is led by two administrative managers with different areas of responsibility.\n\nWe are now looking for you to join our HR team, which consists of six staff members.\n\nWe offer a workplace where administration is professional, business-oriented, and under continuous development. Our culture is characterized by accountability, collaboration, and a shared commitment to developing both our operations and our working methods.\n\nResponsibilities\n\nAs an HR Administrator at the Department of Medicine, you have a broad and business-oriented role where you provide qualified administrative support to managers and employees in one of our departments. You independently manage ongoing HR administrative processes and ensure these are handled correctly and efficiently in accordance with applicable regulations and university procedures.\n\nA central part of the work involves administration related to the entire employment process. This includes preparing materials for recruitment and hiring, drafting employment contracts, and administering changes and extensions of employment. The position also includes monitoring fixed-term employment and handling related actions.\n\nYou also work with ongoing HR and payroll administration, such as tracking leave and absences, managing allowances, reviewing travel expenses, and administration in the university's HR and payroll systems. Preparing various HR-related documents is also part of the role. You provide support to managers and employees on HR administrative matters and guide them in applying procedures and regulations.\n\nThe Department has an international environment, and the role includes administrative matters related to international employees and guests. The work involves contacts with many different functions within the university and external parties.\n\nWork tasks may change over time based on operational needs and be complemented with other administrative duties.\n\nYou work closely with other HR colleagues at the department and collaborate with administrative managers and other administrative functions. The role involves both independent responsibility and close collaboration with colleagues, where we collectively contribute to professional and well-functioning administrative support.\n\nQualifications\n\nWe are looking for someone with post-secondary education in HR or other education or experience that the employer considers equivalent. You have experience with qualified HR administrative work and are comfortable independently managing HR administrative processes.\n\nYou have good digital skills and easily learn different administrative systems. The work requires you to interpret and apply regulations and procedures, and to communicate them clearly in daily practice.\n\nGiven our international environment, it is important that you have good ability to express yourself in both Swedish and English, both verbally and in writing.\n\nExperience with HR administration in a university or other academic environment is a merit.\n\nPersonal Qualities\n\nTo succeed in this role, you need to be thorough and well-organized with attention to detail, but also flexible and unpretentious since conditions can sometimes change quickly. You plan and drive your work independently and have the ability to manage multiple concurrent tasks in a complex environment.\n\nThe role involves many contacts with managers, employees, and other functions. You therefore have a professional and service-oriented approach and build trust by adapting your communication and support to the needs of the organization and its stakeholders.\n\nWe value an open and generous work environment where we support each other and contribute to the whole. The person we are looking for wants to contribute to this and demonstrates good teamwork skills.\n\nPersonal suitability will be given great importance in the recruitment process.\n\nA trial employment may be applied.\n\nEmployment\n\nEmployment Type: Permanent\nExtent: 100%\nLocation: Department of Medicine, Gothenburg\nStart Date: By agreement\n\nContact Information for the Position\n\nMaria Sahlin\nAssistant Administrative Manager\n031-786 69 44\nmaria.sahlin@gu.se\n\nTrade Union Representatives\n\nTrade union representatives at Gothenburg University can be found here: https:\/\/www.gu.se\/jobba-hos-oss\/sa-blir-du-en-av-oss#kollektivavtal-och-fackliga-foretradare\n\nApplication\n\nYou apply for the position through Gothenburg University's recruitment portal by registering your application electronically at the website: http:\/\/www.gu.se\/omuniversitetet\/aktuellt\/lediga-jobb. As an applicant, you are responsible for ensuring that your application is complete in accordance with the job posting and that it is submitted to the university by the final application deadline.\n\nApplication must be received by: 2026-09-17","language":"sv","is_translated":true,"title_original":"Personaladministrat\u00f6r","description_original":"Institutionen f\u00f6r medicin s\u00f6ker en kvalificerad personaladministrat\u00f6r som vill vara med och st\u00e4rka och utveckla v\u00e5rt verksamhetsn\u00e4ra HR-st\u00f6d.\nHos oss blir du en del av en dynamisk och komplex verksamhet med ett tydligt samh\u00e4llsuppdrag. Du arbetar sj\u00e4lvst\u00e4ndigt med stort eget ansvar och n\u00e4ra verksamheten, samtidigt som du \u00e4r en del av den administrativa enheten och bidrar till helheten.\nInstitutionen f\u00f6r medicin \u00e4r en del av Sahlgrenska akademin och G\u00f6teborgs universitets st\u00f6rsta institution med drygt 400 anst\u00e4llda och 300 doktorander. Vi utbildar framtidens folkh\u00e4lsovetare, l\u00e4kare, dietister och andra som \u00e4r verksamma inom h\u00e4lso- och sjukv\u00e5rden. V\u00e5r forskning sp\u00e4nner \u00f6ver hela det medicinska f\u00e4ltet och omfattar flera av de stora folksjukdomarna samt samh\u00e4llsmedicin och folkh\u00e4lsa. Vi har ett livsviktigt uppdrag: att ta fram ny kunskap som ger m\u00e4nniskor en b\u00e4ttre h\u00e4lsa och att utbilda framtidens medarbetare inom h\u00e4lso- och sjukv\u00e5rden. Verksamheten oms\u00e4tter cirka 570 miljoner kronor.\nDen kliniska verksamheten i V\u00e4stra G\u00f6taland \u00e4r st\u00e4ndigt n\u00e4rvarande i v\u00e5r milj\u00f6. Vi har ett n\u00e4ra samarbete med sjukv\u00e5rden inom b\u00e5de forskning och utbildning, och m\u00e5nga av v\u00e5ra medarbetare har uppdrag b\u00e5de inom universitetet och V\u00e4stra G\u00f6talandsregionen. Det skapar en komplex och stimulerande milj\u00f6 som st\u00e4ller h\u00f6ga krav p\u00e5 administrationen \u2013 och ger stora m\u00f6jligheter att bidra i en verksamhet med tydlig samh\u00e4llsnytta.\n\u00a0\nDen administrativa enheten best\u00e5r av cirka 40 medarbetare inom HR, ekonomi, utbildning, kommunikation och ledningsst\u00f6d. Enheten leds av tv\u00e5 administrativa chefer med olika ansvarsomr\u00e5den.\n\u00a0\nNu s\u00f6ker vi dig som vill vara en del av v\u00e5r HR grupp som totalt best\u00e5r av sex medarbetare.\nVi erbjuder en arbetsplats d\u00e4r administrationen \u00e4r professionell, verksamhetsn\u00e4ra och under kontinuerlig utveckling. V\u00e5r kultur pr\u00e4glas av ansvarstagande, samarbete och ett gemensamt engagemang f\u00f6r att utveckla b\u00e5de verksamheten och v\u00e5ra arbetss\u00e4tt.\u00a0\nArbetsuppgifter\u00a0\nSom personaladministrat\u00f6r vid Institutionen f\u00f6r medicin har du en bred och verksamhetsn\u00e4ra roll d\u00e4r du ger kvalificerat administrativt st\u00f6d till chefer och medarbetare p\u00e5 en av v\u00e5ra avdelningar. Du ansvarar sj\u00e4lvst\u00e4ndigt f\u00f6r l\u00f6pande personaladministrativa processer och bidrar till att dessa hanteras korrekt och effektivt i enlighet med g\u00e4llande regelverk och universitetets rutiner.\nEn central del av arbetet \u00e4r administration kopplad till hela anst\u00e4llningsprocessen. Det omfattar bland annat att ta fram underlag inf\u00f6r rekrytering och anst\u00e4llning, uppr\u00e4tta anst\u00e4llningsavtal samt administrera f\u00f6r\u00e4ndringar och f\u00f6rl\u00e4ngningar av anst\u00e4llningar. I uppdraget ing\u00e5r \u00e4ven att bevaka tidsbegr\u00e4nsade anst\u00e4llningar och hantera de \u00e5tg\u00e4rder som f\u00f6ljer av dessa.\nDu arbetar ocks\u00e5 med l\u00f6pande personal- och l\u00f6neadministration, exempelvis uppf\u00f6ljning av semester och ledigheter, hantering av arvoden, granskning av reser\u00e4kningar och administration i universitetets personal- och l\u00f6nesystem. Framtagande av olika personalrelaterade underlag f\u00f6rekommer ocks\u00e5. Du ger st\u00f6d till chefer och medarbetare i personaladministrativa fr\u00e5gor och v\u00e4gleder dem i till\u00e4mpningen av rutiner och regelverk.\nInstitutionen har en internationell milj\u00f6 och i rollen ing\u00e5r \u00e4ven administrativa fr\u00e5gor kopplade till internationella medarbetare och g\u00e4ster. Arbetet inneb\u00e4r kontakter med m\u00e5nga olika funktioner inom universitetet och externa akt\u00f6rer.\nArbetsuppgifterna kan \u00f6ver tid komma att f\u00f6r\u00e4ndras utifr\u00e5n verksamhetens behov och kompletteras med andra administrativa uppgifter.\nDu arbetar n\u00e4ra \u00f6vriga kollegor inom HR vid institutionen samt i samverkan med administrativa chefer och andra administrativa funktioner. Rollen inneb\u00e4r b\u00e5de sj\u00e4lvst\u00e4ndigt ansvar och ett n\u00e4ra samarbete med kollegor, d\u00e4r vi gemensamt bidrar till ett professionellt och v\u00e4l fungerande administrativt st\u00f6d.\u00a0\nKvalifikationer\u00a0\nVi s\u00f6ker dig som har eftergymnasial utbildning med inriktning mot HR, eller annan utbildning eller erfarenhet som arbetsgivaren bed\u00f6mer likv\u00e4rdigt. Du har erfarenhet av kvalificerat personaladministrativt arbete och \u00e4r van att sj\u00e4lvst\u00e4ndigt hantera administrativa processer inom HR-omr\u00e5det.\nDu har god digital kompetens och l\u00e4tt f\u00f6r att s\u00e4tta dig in i och arbeta i olika administrativa system. Arbetet kr\u00e4ver att du kan tolka och till\u00e4mpa regelverk och rutiner samt oms\u00e4tta och kommunicera dem p\u00e5 ett tydligt s\u00e4tt i vardagen.\nMed tanke p\u00e5 v\u00e5r internationella milj\u00f6 \u00e4r det viktigt att du har god f\u00f6rm\u00e5ga att uttrycka dig i tal och skrift p\u00e5 s\u00e5v\u00e4l svenska som engelska.\nErfarenhet av personaladministrativt arbete inom universitet, h\u00f6gskola eller annan akademisk milj\u00f6 \u00e4r meriterande. \u00a0\u00a0\n\u00a0\nPersonliga egenskaper\nF\u00f6r att lyckas i rollen beh\u00f6ver du vara noggrann och strukturerad med sinne f\u00f6r detaljer, men ocks\u00e5 flexibel och prestigel\u00f6s d\u00e5 f\u00f6ruts\u00e4ttningarna ibland snabbt kan \u00e4ndras. Du planerar och driver ditt arbete sj\u00e4lvst\u00e4ndigt och har f\u00f6rm\u00e5ga att hantera flera parallella arbetsuppgifter i en komplex milj\u00f6.\nRollen inneb\u00e4r m\u00e5nga kontakter med chefer, medarbetare och andra funktioner. Du har d\u00e4rf\u00f6r en professionell och serviceinriktad h\u00e5llning och skapar f\u00f6rtroende genom att anpassa din kommunikation och ditt st\u00f6d efter verksamhetens och mottagarens behov.\nVi v\u00e4rdes\u00e4tter en \u00f6ppen och gener\u00f6s arbetsmilj\u00f6 d\u00e4r vi st\u00f6ttar varandra och bidrar till helheten. Den vi s\u00f6ker vill bidra till detta och uppvisar god samarbetsf\u00f6rm\u00e5ga.\nPersonlig l\u00e4mplighet kommer att tillm\u00e4tas stor betydelse i rekryteringen.\nProvanst\u00e4llning kan komma att till\u00e4mpas.\nAnst\u00e4llning\u00a0\nAnst\u00e4llningsform: Tillsvidare Omfattning: 100 % Placering: Institutionen f\u00f6r medicin, G\u00f6teborg Tilltr\u00e4de: Enligt \u00f6verenskommelse\u00a0\nKontaktuppgifter f\u00f6r anst\u00e4llningen\u00a0\nMaria Sahlin\nBitr\u00e4dande administrativ chef\n031-786 69 44\nmaria.sahlin@gu.se\u00a0\n\u00a0\nFackliga\u202forganisationer\u00a0\nFackliga f\u00f6retr\u00e4dare vid G\u00f6teborgs universitet hittar du h\u00e4r:\u202fhttps:\/\/www.gu.se\/jobba-hos-oss\/sa-blir-du-en-av-oss#kollektivavtal-och-fackliga-foretradare\u00a0\nAns\u00f6kan\u00a0\nDu s\u00f6ker anst\u00e4llningen via G\u00f6teborgs universitets rekryteringsportal genom att registrera din ans\u00f6kan elektroniskt via hemsidan:\u00a0http:\/\/www.gu.se\/omuniversitetet\/aktuellt\/lediga-jobb. Du som s\u00f6kande ansvarar f\u00f6r att ans\u00f6kan \u00e4r komplett i enlighet med annonsen och att den \u00e4r universitetet tillhanda senast sista ans\u00f6kningsdag.\nAns\u00f6kan ska vara inkommen senast: 2026-09-17","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":"Guldhedsgatan 5A","full_address":null,"city":"G\u00f6teborg","country":"SE","latitude":57.7119231,"longitude":11.9822532},"metadata":{"region":"V\u00e4stra G\u00f6talands l\u00e4n","duration":"Tills vidare","employer":"G\u00f6teborgs Universitet","postcode":"40530","positions":1,"profession":"Personaladministrat\u00f6r","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"https:\/\/www.gu.se\/","scope_of_work":"100\u2013100 %","working_hours":"Heltid","employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"G\u00f6teborgs Universitet (GU)","translation_status":"done","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":4,"ai_vendor_counts":{"openai":2,"anthropic":2},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":"031-786 69 44","owner_email":"maria.sahlin@gu.se","images":[],"published_at":"2026-08-27T08:55:54+00:00","expires_at":"2026-09-17T23:59:59+00:00","created_at":"2026-08-28T03:20:57+00:00","updated_at":"2026-08-28T04:01:23+00:00"}}