{"data":{"id":175011,"slug":"receptionist-30","type":"job","title":"Receptionist","description":"Receptionist at Intendenturen Lagertr\u00e4det\nIntendenturen Lagertr\u00e4det is a shared service and support organization for operations at the Evolutionary Biology Centre (EBC) and Geocentrum. Intendenturen coordinates shared support functions and provides service to students, employees, and visitors, with the aim of creating favorable conditions for the university's education and research.\nWe are now seeking a service-oriented and solution-focused employee for a broad and varied role with reception as the main workplace. The role involves many contacts and requires professional conduct and the ability to independently handle and resolve various types of questions.\nJob Duties\nThe work includes staffing the reception and providing service and information to students, employees, new hires, guests, visitors, and contractors. Contacts occur both through in-person visits and via phone and email, and information is provided in both Swedish and English.\nThe job duties include, among other things:\nordering\/producing and issuing campus cards\/access cards and keys,\nactivating user accounts and performing identity verification,\nadministering access rights to rooms and doors and working in access and card systems,\nhandling and following up on alarms as part of the reception function,\nhandling room bookings and room booking requests,\nmonitoring, handling, and responding to reception emails,\nperforming daily checks of AV equipment in seminar rooms, lecture halls, and auditoriums,\nadministering AV equipment loans and providing AV support in lecture halls, seminar rooms, and auditoriums, including in connection with dissertations,\nupdating information on digital information screens and web pages,\nhandling lost and found items, receiving and handling fault reports,\nparticipating in orientation days for students and staff,\nhandling sales of, among other things, branded products and office supplies,\nworking according to current procedures and guidelines,\nperforming ongoing administrative tasks, some financial administration and invoice handling, as well as ordering and purchasing.\nClass B driver's license\n\nAn important part of the work is also to contribute to developing, improving, and documenting procedures and working methods. You are expected to independently identify and solve problems that arise in daily work and contribute to a well-functioning service operation.\nOther relevant service and administrative tasks within the administration may also be included. The work may, if necessary, be located at different service locations within the administration area.\nQualification Requirements\nWe are seeking someone who has:\nat least upper secondary education combined with work experience in reception work, customer service, or equivalent service work that the employer deems relevant for the position.\nrelevant experience in administrative work and\/or financial administration,\nrelevant knowledge and experience in technical service and AV support,\nvery good computer skills, including good knowledge of MS Office, and the ability to quickly learn and work in new digital systems,\nvery good skills in Swedish and English and the ability to express yourself well in speech and writing.\n\nThe work involves many contacts with different groups and nationalities. We are therefore seeking someone who is service-oriented and solution-focused and has a genuine interest in providing good service. You have a professional demeanor, communicate clearly, and can adapt your communication to the situation and recipient. You also have good ability to create and maintain good working relationships.\nTo succeed in the role, you need to be structured and thorough, have good organizational skills, and be able to plan, organize, and prioritize your work. You take responsibility for your tasks, work independently, and take initiative when needed. Furthermore, you have good problem-solving skills and a quality-conscious approach to work. Since the tasks are varied and the workload can fluctuate, you also need to be flexible and able to adapt to the needs of the operation. As the pace can be high at times, it is also important that you have good ability to handle stress.\nGreat weight will be placed on personal suitability.\nDesirable\/Meriting Experience\nIt is meriting if you have experience with one or more administrative or technical systems used at Uppsala University, for example:\nAKKA\nSesam\nIntegra\nCardsOnLine\nTimeEdit\nProceedo\n\nAbout the Position\nPermanent employment. Full-time. Start date as soon as possible, by agreement. Location: Uppsala.\nInformation about the position is provided by: Intendent Johan Fransson, johan.fransson@ebc.uu.se.\nWelcome to submit your application by 2026-09-09, UFV-PA 2026\/2519.\nUppsala University is a broad research university with a strong international position. The ultimate goal is to conduct education and research of the highest quality and relevance in order to make a difference in society. Our most important asset is all 7,500 employees and 53,000 students who, with curiosity and commitment, make Uppsala University one of the country's most exciting workplaces.\nRead more about our benefits and what it's like to work at Uppsala University\nhttps:\/\/uu.se\/om-uu\/jobba-hos-oss\/\nThe position may be subject to security clearance. As a condition of employment in connection with security clearance, applicants must be approved.\nWe decline offers of recruitment and advertising assistance.\nApplications are received in Uppsala University's recruitment system.\nTrade union representatives: Saco-S - saco-s@uu.se, Seko - seko@uadm.uu.se, ST (OFR\/S) - ofr@uu.se","language":"sv","is_translated":true,"title_original":"Receptionist","description_original":"Receptionist vid Intendenturen Lagertr\u00e4det\nIntendenturen Lagertr\u00e4det \u00e4r en gemensam service- och st\u00f6dorganisation f\u00f6r verksamheterna vid Evolutionsbiologiskt centrum (EBC) och Geocentrum. Intendenturen samordnar gemensamma st\u00f6dfunktioner och ger service till studenter, medarbetare och bes\u00f6kare, med syfte att skapa goda f\u00f6ruts\u00e4ttningar f\u00f6r universitetets utbildning och forskning.\nVi s\u00f6ker nu en serviceinriktad och l\u00f6sningsorienterad medarbetare till en bred och varierad roll med receptionen som huvudsaklig arbetsplats. Rollen inneb\u00e4r m\u00e5nga kontakter och kr\u00e4ver ett professionellt bem\u00f6tande samt f\u00f6rm\u00e5ga att sj\u00e4lvst\u00e4ndigt hantera och l\u00f6sa olika typer av fr\u00e5gor.\nArbetsuppgifter\nI arbetet ing\u00e5r att bemanna receptionen och ge service och information till studenter, medarbetare, nyanst\u00e4llda, g\u00e4ster, bes\u00f6kare samt entrepren\u00f6rer. Kontakterna sker b\u00e5de vid personliga bes\u00f6k och via telefon och e-post och information ges p\u00e5 s\u00e5v\u00e4l svenska som engelska.\nArbetsuppgifterna omfattar bland annat att:\nbest\u00e4lla\/tillverka och l\u00e4mna ut campuskort\/passerkort och nycklar,\naktivera anv\u00e4ndarkonton samt genomf\u00f6ra legitimationskontroller,\nadministrera beh\u00f6righeter till lokaler och d\u00f6rrar samt arbeta i beh\u00f6righets- och passersystem,\nhantera och f\u00f6lja upp larm i den omfattning som ing\u00e5r i receptionsfunktionen,\u00a0\nhantera lokalbokningar och lokalbokningsf\u00f6rfr\u00e5gningar,\nbevaka, hantera och besvara receptionsmejl,\ngenomf\u00f6ra daglig \u00f6versyn av AV-teknik i seminarierum, f\u00f6rel\u00e4sningssalar och h\u00f6rsalar,\nadministrera utl\u00e5ning av AV-utrustning och ge AV-support i f\u00f6rel\u00e4sningssalar, seminarierum och h\u00f6rsalar, bland annat i samband med disputationer,\nuppdatera information p\u00e5 digitala informationssk\u00e4rmar och webbsidor,\nhantera kvargl\u00f6mda och upphittade f\u00f6rem\u00e5l, ta emot och hantera felanm\u00e4lningar,\nmedverka vid introduktionsdagar f\u00f6r studenter och personal,\nhantera f\u00f6rs\u00e4ljning av bland annat profilprodukter och kontorsmaterial,\narbeta utifr\u00e5n g\u00e4llande rutiner och riktlinjer,\nutf\u00f6ra l\u00f6pande administrativa arbetsuppgifter, viss ekonomiadministration och fakturahantering samt best\u00e4llningar och ink\u00f6p.\nB-k\u00f6rkort\n\nEn viktig del av arbetet \u00e4r ocks\u00e5 att bidra till att utveckla, f\u00f6rb\u00e4ttra och dokumentera rutiner och arbetss\u00e4tt. Du f\u00f6rv\u00e4ntas sj\u00e4lvst\u00e4ndigt kunna identifiera och l\u00f6sa problem som uppst\u00e5r i det dagliga arbetet och bidra till en v\u00e4l fungerande serviceverksamhet.\n\u00c4ven andra f\u00f6rekommande service- och administrativa arbetsuppgifter inom intendenturen kan komma att ing\u00e5. Arbetet kan vid behov vara f\u00f6rlagt till olika verksamhetsplatser inom intendenturomr\u00e5det.\nKvalifikationskrav\nVi s\u00f6ker dig som har:\nl\u00e4gst gymnasieutbildning i kombination med arbetslivserfarenhet av receptionsarbete, kundmottagning eller motsvarande servicearbete som arbetsgivaren bed\u00f6mer som relevant f\u00f6r anst\u00e4llningen.\nrelevant erfarenhet av administrativt arbete och\/eller ekonomiadministration,\nrelevant kunskap och erfarenhet av teknisk service och AV-support,\nmycket god datorvana, inklusive goda kunskaper i MS Office, samt f\u00f6rm\u00e5ga att snabbt s\u00e4tta dig in i och arbeta i nya digitala system,\nmycket goda kunskaper i svenska och engelska samt f\u00f6rm\u00e5ga att uttrycka dig v\u00e4l i tal och skrift.\n\nArbetet inneb\u00e4r m\u00e5nga kontakter med olika grupper och nationaliteter. Vi s\u00f6ker d\u00e4rf\u00f6r dig som \u00e4r serviceinriktad och l\u00f6sningsorienterad samt har ett genuint intresse av att ge god service. Du har ett professionellt bem\u00f6tande, kommunicerar tydligt och kan anpassa din kommunikation efter situation och mottagare. Du har ocks\u00e5 god f\u00f6rm\u00e5ga att skapa och uppr\u00e4tth\u00e5lla goda arbetsrelationer.\nF\u00f6r att lyckas i rollen beh\u00f6ver du vara strukturerad och noggrann, ha ett gott ordningssinne och kunna planera, organisera och prioritera ditt arbete. Du tar ansvar f\u00f6r dina arbetsuppgifter, arbetar sj\u00e4lvst\u00e4ndigt och tar initiativ n\u00e4r det beh\u00f6vs. Vidare har du god probleml\u00f6sningsf\u00f6rm\u00e5ga och ett kvalitetsmedvetet arbetss\u00e4tt. Eftersom arbetsuppgifterna \u00e4r varierande och arbetsbelastningen kan skifta beh\u00f6ver du ocks\u00e5 vara flexibel och kunna anpassa dig efter verksamhetens behov. D\u00e5 tempot periodvis kan vara h\u00f6gt \u00e4r det ocks\u00e5 viktigt att du har en god f\u00f6rm\u00e5ga att hantera stress.\nStor vikt kommer att l\u00e4ggas vid personlig l\u00e4mplighet.\n\u00d6nskv\u00e4rt\/meriterande i \u00f6vrigt\nDet \u00e4r meriterande om du har erfarenhet av ett eller flera administrativa eller tekniska system som anv\u00e4nds vid Uppsala universitet, exempelvis:\nAKKA\nSesam\nIntegra\nCardsOnLine\nTimeEdit\nProceedo\n\nOm anst\u00e4llningen\nTillsvidareanst\u00e4llning. Heltid. Tilltr\u00e4de snarast, enligt \u00f6verenskommelse. Placeringsort: Uppsala.\nUpplysningar om anst\u00e4llningen l\u00e4mnas av: Intendent Johan Fransson, johan.fransson@ebc.uu.se.\nV\u00e4lkommen med din ans\u00f6kan senast 2026-09-09, UFV-PA 2026\/2519.\nUppsala universitet \u00e4r ett brett forskningsuniversitet med stark internationell st\u00e4llning. Det yttersta m\u00e5let \u00e4r att bedriva utbildning och forskning av h\u00f6gsta kvalitet och relevans f\u00f6r att g\u00f6ra skillnad i samh\u00e4llet. V\u00e5r viktigaste tillg\u00e5ng \u00e4r alla 7 500 anst\u00e4llda och 53 000 studenter som med nyfikenhet och engagemang g\u00f6r Uppsala universitet till en av landets mest sp\u00e4nnande arbetsplatser.\nL\u00e4s mer om v\u00e5ra f\u00f6rm\u00e5ner och hur det \u00e4r att jobba inom Uppsala universitet\nhttps:\/\/uu.se\/om-uu\/jobba-hos-oss\/\nAnst\u00e4llningen kan komma att s\u00e4kerhetspr\u00f6vas. Vid s\u00e4kerhetspr\u00f6vning \u00e4r en f\u00f6ruts\u00e4ttning f\u00f6r anst\u00e4llning att s\u00f6kande blir godk\u00e4nd.\nVi undanber oss erbjudanden om rekryterings- och annonseringshj\u00e4lp.\nAns\u00f6kan tas emot i Uppsala universitets rekryteringssystem.\nFackliga f\u00f6retr\u00e4dare: Saco-S - saco-s@uu.se, Seko - seko@uadm.uu.se, ST (OFR\/S) - ofr@uu.se","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":"Box 256","full_address":null,"city":"Uppsala","country":"SE","latitude":59.8710738,"longitude":17.5946002},"metadata":{"region":"Uppsala l\u00e4n","duration":"Tills vidare","employer":"Uppsala Universitet","postcode":"75200","positions":1,"profession":"Kontorsreceptionist","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"http:\/\/www.uu.se\/jobb\/","scope_of_work":"100\u2013100 %","working_hours":"Heltid","driving_license":true,"employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Uppsala universitet, Intendenturorganisationen, Lagertr\u00e4det, Evolutionsbiologiskt centrum","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":1,"ai_views_count":8,"ai_vendor_counts":{"meta":5,"other":2,"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"johan.fransson@ebc.uu.se","images":[],"published_at":"2026-08-27T16:46:21+00:00","expires_at":"2026-09-09T23:59:59+00:00","created_at":"2026-08-28T03:17:30+00:00","updated_at":"2026-09-02T03:05:49+00:00"}}