{"data":{"id":150766,"slug":"stipendiesekreterare-till-kungl-vetenskapsakademien","type":"job","title":"Grants Administrator to the Royal Swedish Academy of Sciences","description":"Would you like to work in a research-rich environment where you can combine qualified administration, coordination, and financial management \u2013 in close collaboration with some of Sweden's leading researchers? Then you could be the Royal Swedish Academy of Sciences' new Grants Administrator.\n\nAbout the Role\nAs a Grants Administrator, you will have a central and coordinating role where you drive and ensure quality in processes related to grants, prizes, and committee work. You serve as the hub between researchers, members, external reviewers, and internal functions such as finance and communications.\n\nThe work involves substantial individual responsibility where you own your processes from start to finish and ensure everything is completed with high quality.\n\nIn your work, you will, among other things:\n\nplan and coordinate meetings and processes related to grants,\n\nmanage administration, documentation, and minutes,\n\nbe responsible for announcements, evaluation, and follow-up of grants,\n\nmaintain ongoing contact with applicants, researchers, and external reviewers,\n\nwork closely with the finance unit on matters related to funds and requisitions, and ensure correct communication in mailings and decisions.\n\nYou will work with important financial processes where precision, structure, and attention to detail are crucial.\n\nThis is a role with clear structure but high complexity in practice, where you navigate between different decision levels and many contact points \u2013 both nationally and internationally.\n\nYour Profile\nWe are looking for someone who is confident in their competence and thrives in an independent role with significant responsibility.\n\nYou are:\n\nstructured and meticulous in your work approach,\n\nself-driving and move your processes forward,\n\ngood with numbers and have a strong understanding of finance,\n\ncommunicative and clear in both speech and writing, and a skilled relationship builder who establishes trust in various contexts.\n\nAs a person, you are unpretentious, diplomatic, and comfortable navigating an environment with senior people. You have the ability to be both responsive and clear, especially in dialogue with members and external experts.\n\nYou appreciate a stable operation with well-functioning processes, while also having a curious approach and willingly contributing to development and improvement.\n\nWe would like to see that you have:\n\nexperience with qualified administrative work,\n\ngood experience managing multiple parallel processes,\n\nexperience working with numbers and finance,\n\nvery strong knowledge of Swedish and English, both spoken and written, and good system skills (Office 365 and web-based administrative systems).\n\nIt is a merit if you have worked in foundations, universities, or similar organizations, or have experience from the private sector.\n\nAbout the Academy\nThe Royal Swedish Academy of Sciences is an independent organization with a mission to promote science, particularly within natural sciences and mathematics. The Academy was founded in 1739 and is one of Sweden's most prestigious scientific institutions.\n\nThe team consists of eight people and the work is characterized by significant individual responsibility. Collaboration occurs as needed, but daily work requires you to be comfortable working independently.\n\nThe organization manages approximately 100 foundations based on donations, where the work contributes to supporting research and early-career researchers \u2013 something many experience as meaningful added value in the role.\n\nYOUR APPLICATION\nIn this recruitment, the Royal Swedish Academy of Sciences is collaborating with Wise Admin.\n\nWe do not accept applications via email. Instead, you apply simply with your CV or LinkedIn profile at wise.se. We use competence-based recruitment as our method, which we do in our pursuit of more potential-based matching. We therefore welcome applicants with different backgrounds, ages, and experiences, as we know that greater diversity enriches each of us and makes us better and more competent as an organization.\n\nDo you have questions about the process or the role? Contact the responsible recruitment consultant, Stephanie Grammenidis Hagman, stephanie.grammenidis@wise.se. We interview on a rolling basis, so the position may be filled before the final application deadline.\n\nWe look forward to receiving your application!","language":"sv","is_translated":true,"title_original":"Stipendiesekreterare till Kungl. Vetenskapsakademien","description_original":"Vill du arbeta i en forskningsn\u00e4ra milj\u00f6 d\u00e4r du f\u00e5r kombinera kvalificerad administration, koordinering och ekonomihantering \u2013 i n\u00e4ra samarbete med n\u00e5gra av Sveriges fr\u00e4msta forskare? D\u00e5 kan du vara Kungl. Vetenskapsakademiens nya stipendiesekreterare.\nOm rollen\nSom stipendiesekreterare har du en central och koordinerande roll d\u00e4r du driver och kvalitetss\u00e4krar processer kopplade till stipendier, priser och kommitt\u00e9arbete. Du fungerar som navet mellan forskare, ledam\u00f6ter, externa bed\u00f6mare och interna funktioner som ekonomi och kommunikation.\nArbetet inneb\u00e4r ett stort eget ansvar d\u00e4r du \u00e4ger dina processer fr\u00e5n start till m\u00e5l och s\u00e4kerst\u00e4ller att allt genomf\u00f6rs med h\u00f6g kvalitet.\nI ditt arbete kommer du bland annat att:\n\nplanera och koordinera m\u00f6ten och processer kopplade till stipendier,\n\n\nhantera administration, dokumentation och protokoll,\n\n\nansvara f\u00f6r utlysningar, utv\u00e4rdering och uppf\u00f6ljning av stipendier,\n\n\nha l\u00f6pande kontakt med s\u00f6kande, forskare och externa granskare,\n\n\narbeta n\u00e4ra ekonomienheten i fr\u00e5gor kopplade till medel och rekvisitioner, samt\u00e4kerst\u00e4lla korrekt kommunikation i utskick och beslut.\n\n\nDu arbetar med viktiga ekonomiska processer d\u00e4r precision, struktur och ett \u00f6ga f\u00f6r detaljer \u00e4r avg\u00f6rande.\nDetta \u00e4r en roll med tydlig struktur men h\u00f6g komplexitet i praktiken, d\u00e4r du navigerar mellan olika beslutsniv\u00e5er och m\u00e5nga kontaktytor \u2013 b\u00e5de nationellt och internationellt.\nDin profil\nVi s\u00f6ker dig som \u00e4r trygg i din kompetens och trivs i en sj\u00e4lvst\u00e4ndig roll med stort ansvar.\nDu \u00e4r:\n\nstrukturerad och noggrann i ditt arbetss\u00e4tt,\n\n\nsj\u00e4lvg\u00e5ende och driver dina processer fram\u00e5t,\n\n\nduktig p\u00e5 siffror med god f\u00f6rst\u00e5else f\u00f6r ekonomi,\n\n\nkommunikativ och tydlig i b\u00e5de tal och skrift, samt en god relationsskapare som bygger f\u00f6rtroende i olika sammanhang.\n\n\nSom person \u00e4r du prestigel\u00f6s, diplomatisk och trygg i att navigera i en milj\u00f6 med seniora personer. Du har f\u00f6rm\u00e5ga att vara b\u00e5de lyh\u00f6rd och tydlig, s\u00e4rskilt i dialog med ledam\u00f6ter och externa experter.\nDu uppskattar en stabil verksamhet med v\u00e4lfungerande processer, samtidigt som du har ett nyfiket f\u00f6rh\u00e5llningss\u00e4tt och g\u00e4rna bidrar till utveckling och f\u00f6rb\u00e4ttring.\n\nVi ser g\u00e4rna att du har:\n\nerfarenhet av kvalificerat administrativt arbete,\n\n\ngod vana av att arbeta med flera parallella processer,\n\n\nerfarenhet av arbete med siffror och ekonomi,\n\n\nmycket goda kunskaper i svenska och engelska, b\u00e5de i tal och skrift, samt god systemvana (Office 365 och webbaserade administrativa system).\n\n\nDet \u00e4r meriterande om du har arbetat inom stiftelser, universitet, eller liknande organisationer, eller har erfarenheter fr\u00e5n n\u00e4ringslivet.\n\nOm Akademien\nKungl. Vetenskapsakademien \u00e4r en oberoende organisation med uppdrag att fr\u00e4mja vetenskap, s\u00e4rskilt inom naturvetenskap och matematik. Akademien grundades 1739 och \u00e4r en av Sveriges mest prestigefyllda vetenskapliga institutioner.\nTeamet best\u00e5r av \u00e5tta personer och arbetet pr\u00e4glas av stort individuellt ansvar. Samarbete sker vid behov, men vardagen kr\u00e4ver att du trivs med att arbeta sj\u00e4lvst\u00e4ndigt.\nVerksamheten f\u00f6rvaltar cirka 100 stiftelser baserade p\u00e5 donationer, d\u00e4r arbetet bidrar till att st\u00f6tta forskning och yngre forskare \u2013 n\u00e5got som m\u00e5nga upplever som ett meningsfullt merv\u00e4rde i rollen.\nDIN ANS\u00d6KAN\nI denna rekrytering samarbetar Kungl. Vetenskapsakademien med Wise Admin. \nVi tar inte emot ans\u00f6kningar via mejl, utan du s\u00f6ker enkelt med ditt CV eller din Linkedin-profil p\u00e5 wise.se. Vi anv\u00e4nder kompetensbaserad rekrytering som metod. Det g\u00f6r vi i v\u00e5r str\u00e4van efter en mer potentialbaserad matchning. Vi ser d\u00e4rf\u00f6r g\u00e4rna s\u00f6kanden med olika bakgrunder, \u00e5ldrar och erfarenheter, eftersom vi vet att st\u00f6rre m\u00e5ngfald berikar var och en av oss och g\u00f6r oss b\u00e4ttre och mer kompetent som organisation. \nHar du fr\u00e5gor om processen eller rollen? Kontakta d\u00e5 ansvarig rekryteringskonsult, Stephanie Grammenidis Hagman, stephanie.grammenidis@wise.se. Vi intervjuar l\u00f6pande, s\u00e5 rollen kan tills\u00e4ttas f\u00f6re sista ans\u00f6kningsdatum.\nVarmt v\u00e4lkommen med din ans\u00f6kan!","price":null,"currency":"SEK","status":"active","noindex":false,"location":{"address":"Linn\u00e9gatan 87","full_address":null,"city":"Stockholm","country":"SE","latitude":59.33499963387,"longitude":18.097927832073},"metadata":{"region":"Stockholms l\u00e4n","duration":"Tills vidare","employer":"Wise Group AB","postcode":"11523","positions":1,"profession":"Administrativ assistent","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"https:\/\/jobs.wise.se","scope_of_work":"100\u2013100 %","working_hours":"Heltid","employment_type":"Vanlig anst\u00e4llning","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Wise","experience_required":true},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":3,"ai_vendor_counts":{"openai":2,"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"stephanie.grammenidis@wise.se","images":[],"published_at":"2026-08-13T14:43:59+00:00","expires_at":"2026-09-03T23:59:59+00:00","created_at":"2026-08-15T03:21:15+00:00","updated_at":"2026-08-19T02:51:04+00:00"}}