{"data":{"id":177904,"slug":"vagadministrator-sokes-till-linkoping","type":"job","title":"Scale Administrator Wanted in Link\u00f6ping!","description":"We are now seeking a Scale Administrator for our partner in Link\u00f6ping. Here you'll have a central role in an intensive transport flow where administration, service, planning, and problem-solving go hand in hand. You'll work with multiple scales and facilities in parallel and become an important point of contact for drivers, customers, and colleagues when transports need to be weighed, registered, and moved along correctly.\nThis is a role for someone who thrives when a lot is happening. The phone rings often, multiple issues may need to be handled simultaneously, and conditions can change quickly. At the same time, you need to remain calm, prioritize, and create structure. Over time, you'll also have the opportunity to take greater responsibility for planning within the team and become a natural coordinating force in daily operations.\nAbout the RoleAs a Scale Administrator, you'll work to ensure a smooth and correct flow of transports at three different locations. In total, the operation handles seven scales of various types, which means you need to keep track of multiple parallel flows and quickly switch between different matters.\nYou weigh transports, register materials, and ensure that the correct information is entered into the systems. At the same time, you maintain ongoing contact with drivers, customers, and colleagues to answer questions and handle deviations. A large part of this contact occurs via phone, and the pace of calls is high, which means you need to appreciate a work environment where you often need to act directly on what happens.\nWhen something goes wrong, your task is not just to handle the immediate consequence. We're looking for someone who wants to understand the underlying problem, find out why the situation occurred, and contribute to preventing it from happening again.\nYour work tasks include, among other things:\nGreeting transports, weighing vehicles in and out, and registering materials.\nHandling weighing for multiple scales and locations in parallel.\nAdministering weighing both remotely and locally.\nCreating shipping documents and receipts as well as administering transport orders.\nHandling deviations and solving problems that arise in the transport flow.\nAnswering a large number of incoming inquiries primarily via phone, but also email.\nMaintaining ongoing contact with drivers, customers, and colleagues at the facilities.\nEnsuring that information, documentation, and registrations are correct.\nContributing to a smooth and efficient flow of transports to and from the facilities.\nPlanning and creating forward planning in the team's daily work.\nA Role with the Opportunity to Take Greater Responsibility\nBeyond the operational administration, we're looking for someone who, over time, wants to take a naturally coordinating role in the group. This isn't about formal personnel responsibility, but about being the person who helps the team create forward planning and structure.\nThis could involve reviewing weekly staffing, upcoming meetings, time off, and how responsibility for the different scales should be distributed. The goal is for the team to work proactively and reduce the need to solve staffing and planning issues only after they arise.\nTo enjoy this part of the role, you need to be comfortable taking initiative, communicating clearly, and bringing others along. You see what needs to be done and don't always wait for someone else to set the direction.\nWhat We're Looking For\nWe're looking for someone with experience in administrative work who thrives in a service-oriented role with many points of contact. Experience from transport or logistics is particularly relevant since you'll need to quickly understand different transport flows and grasp how deviations affect operations.\nWe believe that you:\nHave at least two years of experience from an administrative role, preferably in logistics or transport.\nHave good computer skills and experience working with case management or business systems.\nAre thorough and find it easy to keep track of multiple parallel matters.\nCommunicate fluently in Swedish and English, both verbally and in writing.\nLike the phone as a natural work tool and thrive with many daily conversations.\nAre solution-oriented and have the ability to identify the root cause behind problems.\nAre unpretentious and flexible when the day's priorities change.\nThrive working on-site and close to the operational activities.\nWho Are You?\nTo succeed in this role, you above all need to thrive with intensity. When multiple phones are ringing, transports need help, and different scales demand attention, you can sort the tasks and determine what's a priority. You appreciate a high pace and positive stress, but also contribute with stability when things get hectic.\nYou like creating order and think proactively about changing things that cause operations to stall. When a recurring problem comes up, you want to understand why and find a more sustainable solution.\nWe'd like to see that you have a natural ability to bring people together and create structure without needing a formal management mandate. You're comfortable saying \"this is how next week looks\" and helping the group distribute work in a way that works for everyone.\nAbout the WorkplaceYou'll become part of the logistics support team in Link\u00f6ping, which consists of three people. In the same office are also three colleagues in customer support, which means you'll be six people working close together in daily operations. In the area there are also colleagues in the operational activities.\nLogistics support is a small team where collaboration and personal responsibility are particularly important. There are therefore good opportunities for you to influence how work is planned and organized.\nThis place suits you if you want more than a traditional administrative role. You'll get to combine careful administration and customer contact with problem-solving, coordination, and the opportunity to gradually become a unifying force in the team \u2013 in a daily routine where something is almost always happening.\nAbout the EmploymentThis is a consulting assignment with employment at OIO.\nScope: Full-time, office hours 07:00-16:00 - you are expected to be on-site every day\nStart: Immediately, by agreement\nLocation: Link\u00f6ping\nContact person: Dino Segetalo\n\nRemember to submit your application quickly as we conduct continuous selection of candidates and the listing may close before the position is filled if we move into the selection and interview phase.","language":"sv","is_translated":true,"title_original":"V\u00e5gadministrat\u00f6r s\u00f6kes till Link\u00f6ping!","description_original":"Vi s\u00f6ker nu en V\u00e5gadministrat\u00f6r till v\u00e5r partner i Link\u00f6ping. H\u00e4r f\u00e5r du en central roll i ett intensivt transportfl\u00f6de d\u00e4r administration, service, planering och probleml\u00f6sning g\u00e5r hand i hand. Du arbetar med flera v\u00e5gar och anl\u00e4ggningar parallellt och blir en viktig kontaktperson f\u00f6r chauff\u00f6rer, kunder och kollegor n\u00e4r transporter ska v\u00e4gas, registreras och komma vidare p\u00e5 r\u00e4tt s\u00e4tt.\nDet h\u00e4r \u00e4r en roll f\u00f6r dig som trivs n\u00e4r det h\u00e4nder mycket. Telefonen ringer ofta, flera \u00e4renden kan beh\u00f6va hanteras samtidigt och f\u00f6ruts\u00e4ttningarna kan f\u00f6r\u00e4ndras snabbt. Samtidigt beh\u00f6ver du kunna beh\u00e5lla lugnet, prioritera och skapa struktur. P\u00e5 sikt f\u00e5r du \u00e4ven m\u00f6jlighet att ta ett st\u00f6rre ansvar f\u00f6r planeringen i teamet och bli en naturlig samordnande kraft i det dagliga arbetet.\nOm tj\u00e4nstenSom V\u00e5gadministrat\u00f6r arbetar du med att s\u00e4kerst\u00e4lla ett smidigt och korrekt fl\u00f6de av transporter vid tre olika filialer. Totalt hanterar verksamheten sju v\u00e5gar av olika slag, vilket inneb\u00e4r att du beh\u00f6ver h\u00e5lla koll p\u00e5 flera parallella fl\u00f6den och snabbt kunna v\u00e4xla mellan olika \u00e4renden.\nDu v\u00e4ger transporter, registrerar material och s\u00e4kerst\u00e4ller att r\u00e4tt information hamnar i systemen. Samtidigt har du l\u00f6pande kontakt med chauff\u00f6rer, kunder och kollegor f\u00f6r att besvara fr\u00e5gor och hantera avvikelser. En stor del av kontakten sker via telefon och samtalstempot \u00e4r h\u00f6gt, vilket g\u00f6r att du beh\u00f6ver uppskatta en arbetsmilj\u00f6 d\u00e4r du ofta beh\u00f6ver agera direkt p\u00e5 det som h\u00e4nder.\nN\u00e4r n\u00e5got g\u00e5r fel \u00e4r din uppgift inte bara att hantera konsekvensen f\u00f6r stunden. Vi s\u00f6ker dig som vill f\u00f6rst\u00e5 grundproblemet, ta reda p\u00e5 varf\u00f6r situationen uppstod och bidra till att samma sak inte beh\u00f6ver h\u00e4nda igen.\nDina arbetsuppgifter innefattar bland annat att:\nV\u00e4lkomna transporter, v\u00e4ga in och ut fordon samt registrera material.\nHantera v\u00e4gning f\u00f6r flera v\u00e5gar och filialer parallellt.\nAdministrera v\u00e4gning b\u00e5de p\u00e5 distans och lokalt.\nSkapa f\u00f6ljesedlar och kvittenser samt administrera k\u00f6rorder.\nHantera avvikelser och l\u00f6sa problem som uppst\u00e5r i transportfl\u00f6det.\nBesvara ett stort antal inkommande fr\u00e5gor via framf\u00f6r allt telefon, men \u00e4ven mejl.\nHa l\u00f6pande kontakt med chauff\u00f6rer, kunder och kollegor ute p\u00e5 anl\u00e4ggningarna.\nS\u00e4kerst\u00e4lla att information, dokumentation och registreringar blir korrekta.\nBidra till ett smidigt och effektivt fl\u00f6de av transporter till och fr\u00e5n anl\u00e4ggningarna.\nPlanera och skapa framf\u00f6rh\u00e5llning i teamets dagliga arbete.\nEn roll med m\u00f6jlighet att ta st\u00f6rre ansvar\nUt\u00f6ver den operativa administrationen s\u00f6ker vi dig som p\u00e5 sikt vill ta en naturligt samordnande roll i gruppen. Det handlar inte om ett formellt personalansvar, utan om att vara personen som hj\u00e4lper teamet att skapa framf\u00f6rh\u00e5llning och struktur.\nDet kan vara att se \u00f6ver veckobemanningen, kommande m\u00f6ten, ledigheter och hur ansvaret f\u00f6r de olika v\u00e5garna ska f\u00f6rdelas. M\u00e5let \u00e4r att teamet ska kunna arbeta proaktivt och minska behovet av att l\u00f6sa bemannings- och planeringsfr\u00e5gor f\u00f6rst n\u00e4r de uppst\u00e5r.\nF\u00f6r att trivas med den delen av rollen beh\u00f6ver du vara bekv\u00e4m med att ta initiativ, kommunicera tydligt och f\u00e5 med dig andra. Du ser vad som beh\u00f6ver g\u00f6ras och v\u00e4ntar inte alltid p\u00e5 att n\u00e5gon annan ska s\u00e4tta riktningen.\nVi s\u00f6ker dig somVi s\u00f6ker dig som har erfarenhet av administrativt arbete och som trivs i en serviceorienterad roll med m\u00e5nga kontaktytor. Erfarenhet fr\u00e5n transport eller logistik \u00e4r s\u00e4rskilt relevant eftersom du snabbt beh\u00f6ver kunna s\u00e4tta dig in i olika transportfl\u00f6den och f\u00f6rst\u00e5 hur avvikelser p\u00e5verkar verksamheten.\nVi tror att du:\nHar minst tv\u00e5 \u00e5rs erfarenhet fr\u00e5n en administrativ roll, g\u00e4rna inom logistik eller transport.\nHar god datorvana och erfarenhet av att arbeta i \u00e4rendehanterings- eller aff\u00e4rssystem.\n\u00c4r noggrann och har l\u00e4tt f\u00f6r att h\u00e5lla ordning p\u00e5 flera parallella \u00e4renden.\nKommunicerar obehindrat p\u00e5 svenska och engelska i b\u00e5de tal och skrift.\nTycker om telefonen som ett naturligt arbetsverktyg och trivs med m\u00e5nga dagliga samtal.\n\u00c4r l\u00f6sningsorienterad och har f\u00f6rm\u00e5gan att identifiera grundorsaken bakom problem.\n\u00c4r prestigel\u00f6s och flexibel n\u00e4r arbetsdagens prioriteringar f\u00f6r\u00e4ndras.\nTrivs med att arbeta p\u00e5 plats och n\u00e4ra den operativa verksamheten.\nVem \u00e4r du?\nF\u00f6r att lyckas i den h\u00e4r rollen beh\u00f6ver du framf\u00f6r allt trivas med intensitet. N\u00e4r flera telefoner ringer, transporter beh\u00f6ver hj\u00e4lp och olika v\u00e5gar kr\u00e4ver uppm\u00e4rksamhet kan du sortera uppgifterna och avg\u00f6ra vad som \u00e4r prio. Du uppskattar ett h\u00f6gt tempo och positiv stress, men bidrar samtidigt med stabilitet n\u00e4r det blir mycket.\nDu gillar att skapa ordning och t\u00e4nker proaktivt f\u00f6r att f\u00f6r\u00e4ndra s\u00e5dant som f\u00e5r verksamheten att stanna upp. N\u00e4r ett \u00e5terkommande problem dyker upp vill du f\u00f6rst\u00e5 varf\u00f6r och hitta en mer h\u00e5llbar l\u00f6sning.\nVi ser g\u00e4rna att du har en naturlig f\u00f6rm\u00e5ga att samla m\u00e4nniskor och skapa struktur utan att beh\u00f6va ett formellt chefsmandat. Du \u00e4r trygg i att s\u00e4ga \"s\u00e5 h\u00e4r ser n\u00e4sta vecka ut\" och hj\u00e4lpa gruppen att f\u00f6rdela arbetet p\u00e5 ett s\u00e4tt som fungerar f\u00f6r alla.\nOm arbetsplatsenDu blir en del av logistiksupporten i Link\u00f6ping, som best\u00e5r av tre personer. I samma rum sitter \u00e4ven tre kollegor inom kundsupport, vilket inneb\u00e4r att ni totalt \u00e4r sex personer som arbetar n\u00e4ra varandra i vardagen. P\u00e5 omr\u00e5det finns dessutom kollegor inom den operativa verksamheten.\nLogistiksupporten \u00e4r ett mindre team d\u00e4r samarbete och eget ansvar blir s\u00e4rskilt viktigt. Det finns d\u00e4rf\u00f6r goda m\u00f6jligheter f\u00f6r dig att p\u00e5verka hur arbetet planeras och organiseras.\nH\u00e4r passar du som vill ha mer \u00e4n en traditionell administrativ roll. Du f\u00e5r kombinera noggrann administration och kundkontakt med probleml\u00f6sning, koordinering och m\u00f6jligheten att successivt bli en samlande kraft i teamet \u2013 i en vardag d\u00e4r det n\u00e4stan alltid h\u00e4nder n\u00e5got.\nOm anst\u00e4llningenDetta \u00e4r ett konsultuppdrag med anst\u00e4llning hos OIO.\nOmfattning: Heltid, kontorstider 07:00-16:00 - du f\u00f6rv\u00e4ntas vara p\u00e5 plats varje dag\nStart: Omg\u00e5ende, enligt \u00f6verenskommelse\nPlacering: Link\u00f6ping\nKontaktperson: Dino Segetalo\n\nKom ih\u00e5g att vara snabb med din ans\u00f6kan d\u00e5 vi g\u00f6r l\u00f6pande urval av kandidater och att annonsen kan st\u00e4ngs ner innan tj\u00e4nsten \u00e4r tillsatt om vi g\u00e5tt \u00f6ver till urvals och intervjufasen.","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":"Vasav\u00e4gen","full_address":null,"city":"Link\u00f6ping","country":"SE","latitude":58.432758696447,"longitude":15.58648517462},"metadata":{"region":"\u00d6sterg\u00f6tlands l\u00e4n","duration":"6 m\u00e5nader eller l\u00e4ngre","employer":"OIO V\u00e4st AB","postcode":"58128","positions":1,"profession":"Transportadministrat\u00f6r","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","scope_of_work":"100\u2013100 %","working_hours":"Heltid","contact_person":"Dino Segetalo","employment_type":"full_time","occupation_field":"F\u00f6rs\u00e4ljning, ink\u00f6p, marknadsf\u00f6ring","employer_workplace":"OIO V\u00e4st AB","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":8,"ai_vendor_counts":{"meta":5,"other":2,"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":"0735039123","owner_email":"dino.segetalo@oio.se","images":[],"published_at":"2026-08-28T14:37:27+00:00","expires_at":"2026-09-30T23:59:59+00:00","created_at":"2026-08-29T03:51:27+00:00","updated_at":"2026-09-02T02:55:22+00:00"}}