{"data":{"id":142135,"slug":"vedouci-administrativy-a-vykonne-podpory-3","type":"job","title":"Head of Administration and Executive Support","description":"Jesamine Nel, e-mail: nel@pulsarexpo.eu\n\nHead of Administration and Executive Support\nDepartment: Administration and Executive Support\nPosition Title: Head of Administration and Executive Support\nReports to: co-CEO (Strategy and Organizational Development)\nOrganizational Placement: Chief of Staff \/ Office of co-CEO\nScope of Support: Both co-CEOs \/ Partners and Company Administrative Support\nKey Responsibilities\n1. Leadership of Administrative Function\nLead, develop, and systematically manage the Administration and Executive Support team to provide reliable, professional, and efficient support to the company and both co-CEOs.\nDefine roles within the team, priorities, workload distribution, service delivery levels, and backup coverage for individual team members, and ensure efficient coordination of support capacity.\n2. Service Delivery Model, Prioritization, and Work Distribution\nResponsible for establishing the operational model of the Administration and Executive Support department and distributing work among team members based on their specialization, business priorities, and needs of both co-CEOs.\nEnsure clearly defined responsibilities, continuity of support provided, compliance with confidentiality rules, and efficient management of both company matters and designated personal and family matters.\n3. Development of Rules, Standards, and Administrative Governance\nResponsible for proposing, implementing, and continuously improving internal policies, standard operating procedures (SOPs), rules, templates, and standards for the administrative area.\nEnsure that administrative processes are clearly defined, documented, compliant with internal rules, and consistently followed throughout the function.\n4. Oversight of Office Operations and Administrative Services\nEnsure efficient office operations and administrative support across company locations through the team and external service providers.\nOversee office operations, building management support, visitor management, meeting organization, travel administration, corporate events, document management, archiving, mail handling, inventory management, and other support services.\n5. Executive and Personal Support to co-CEOs\nProvide confidential and highly professional executive support to both co-CEOs and partners on business and strategic matters.\nEnsure that designated personal and family matters are handled discreetly, reliably, and with appropriate priority through the team.\nServe as the primary contact for sensitive matters requiring judgment, trust, or escalation.\n6. Secretariat of Top Management Meetings and Task Completion Monitoring\nServe as official secretary of Top Management Meetings.\nIn collaboration with the Chair, Chief of Staff, and the relevant co-CEO, prepare meeting materials, coordinate document flow, process and finalize meeting minutes, coordinate approvals and signatures, and manage the official meeting archive.\nMaintain a register of decisions and action items from top management meetings and ensure that each approved decision is converted into a specific task with clearly assigned owner and deadline.\nContinuously monitor task completion status, consolidate updates, remind responsible parties of approaching deadlines, and escalate delayed, blocked, or unclear tasks to the Chair, Chief of Staff, or relevant co-CEO.\n7. Vendor Management, Budget, and Administrative Resources\nResponsible for administrative budget, office operations procurement, and vendor relationships within the assigned area.\nEnsure economical use of resources, high quality of services, compliance with contractual obligations, continuity of key support services, and efficient utilization of administrative resources.\n8. Interdepartmental Collaboration and Service Quality\nEnsure close collaboration between the Administration and Executive Support department and other company units.\nAlign support provided with company needs and create a professional, welcoming, and well-organized work environment for employees, visitors, and both co-CEOs.","language":"cs","is_translated":true,"title_original":"Vedouc\u00ed administrativy a v\u00fdkonn\u00e9 podpory","description_original":"Jesamine Nel, e-mail: nel@pulsarexpo.eu\n\nVedouc\u00ed administrativy a v\u00fdkonn\u00e9 podpory\nOdd\u011blen\u00ed: Administrativa a v\u00fdkonn\u00e1 podpora\nN\u00e1zev pozice: Vedouc\u00ed administrativy a v\u00fdkonn\u00e9 podpory\nNad\u0159\u00edzen\u00fd: co-CEO (Strategie a rozvoj organizace)\nOrganiza\u010dn\u00ed za\u0159azen\u00ed: Chief of Staff \/ Kancel\u00e1\u0159 co-CEO\nRozsah podpory: Oba co-CEO \/ spole\u010dn\u00edci a administrativn\u00ed podpora spole\u010dnosti\nHlavn\u00ed odpov\u011bdnosti\n1. Veden\u00ed administrativn\u00ed funkce\nV\u00e9st, rozv\u00edjet a systematicky \u0159\u00eddit t\u00fdm Administrativy a v\u00fdkonn\u00e9 podpory tak, aby poskytoval spolehlivou, profesion\u00e1ln\u00ed a efektivn\u00ed podporu spole\u010dnosti i ob\u011bma co-CEO.\nDefinovat role v t\u00fdmu, priority, rozd\u011blen\u00ed pracovn\u00ed z\u00e1t\u011b\u017ee, \u00farove\u0148 poskytovan\u00fdch slu\u017eeb a zastupitelnost jednotliv\u00fdch \u010dlen\u016f t\u00fdmu a zajistit efektivn\u00ed koordinaci podp\u016frn\u00fdch kapacit.\n2. Nastaven\u00ed modelu poskytov\u00e1n\u00ed slu\u017eeb, prioritizace a rozd\u011blov\u00e1n\u00ed pr\u00e1ce\nOdpov\u00eddat za nastaven\u00ed modelu fungov\u00e1n\u00ed odd\u011blen\u00ed Administrativy a v\u00fdkonn\u00e9 podpory a rozd\u011blovat pr\u00e1ci mezi \u010dleny t\u00fdmu podle jejich specializace, obchodn\u00edch priorit a pot\u0159eb obou co-CEO.\nZaji\u0161\u0165ovat jasn\u011b vymezen\u00e9 odpov\u011bdnosti, kontinuitu poskytovan\u00e9 podpory, dodr\u017eov\u00e1n\u00ed pravidel d\u016fv\u011brnosti a efektivn\u00ed zaji\u0161t\u011bn\u00ed jak firemn\u00edch z\u00e1le\u017eitost\u00ed, tak ur\u010den\u00fdch osobn\u00edch a rodinn\u00fdch z\u00e1le\u017eitost\u00ed.\n3. Tvorba pravidel, standard\u016f a administrativn\u00ed \u0159\u00edzen\u00ed\nOdpov\u00eddat za n\u00e1vrh, implementaci a pr\u016fb\u011b\u017en\u00e9 zlep\u0161ov\u00e1n\u00ed intern\u00edch politik, standardn\u00edch opera\u010dn\u00edch postup\u016f (SOP), pravidel, \u0161ablon a standard\u016f pro oblast administrativy.\nZajistit, aby administrativn\u00ed procesy byly jasn\u011b definovan\u00e9, zdokumentovan\u00e9, v souladu s intern\u00edmi pravidly a d\u016fsledn\u011b dodr\u017eovan\u00e9 v r\u00e1mci cel\u00e9 funkce.\n4. Dohled nad kancel\u00e1\u0159sk\u00fdm provozem a administrativn\u00edmi slu\u017ebami\nProst\u0159ednictv\u00edm t\u00fdmu i extern\u00edch dodavatel\u016f zaji\u0161\u0165ovat efektivn\u00ed provoz kancel\u00e1\u0159\u00ed a administrativn\u00ed podporu nap\u0159\u00ed\u010d lokalitami spole\u010dnosti.\nDohl\u00ed\u017eet na kancel\u00e1\u0159sk\u00fd provoz, podporu souvisej\u00edc\u00ed se spr\u00e1vou budov, n\u00e1v\u0161t\u011bvy, organizaci sch\u016fzek, cestovn\u00ed administrativu, firemn\u00ed akce, spr\u00e1vu dokument\u016f, archivaci, po\u0161tovn\u00ed agendu, spr\u00e1vu invent\u00e1\u0159e a dal\u0161\u00ed podp\u016frn\u00e9 slu\u017eby.\n5. V\u00fdkonn\u00e1 a osobn\u00ed podpora co-CEO\nPoskytovat d\u016fv\u011brnou a vysoce profesion\u00e1ln\u00ed v\u00fdkonnou podporu ob\u011bma co-CEO a spole\u010dn\u00edk\u016fm v obchodn\u00edch a strategick\u00fdch z\u00e1le\u017eitostech.\nZaji\u0161\u0165ovat, aby ur\u010den\u00e9 osobn\u00ed a rodinn\u00e9 z\u00e1le\u017eitosti byly prost\u0159ednictv\u00edm t\u00fdmu \u0159e\u0161eny diskr\u00e9tn\u011b, spolehliv\u011b a s odpov\u00eddaj\u00edc\u00ed prioritou.\nP\u016fsobit jako hlavn\u00ed kontaktn\u00ed osoba pro citliv\u00e9 z\u00e1le\u017eitosti vy\u017eaduj\u00edc\u00ed \u00fasudek, d\u016fv\u011bru nebo eskalaci.\n6. Sekretari\u00e1t porad vrcholov\u00e9ho veden\u00ed a sledov\u00e1n\u00ed pln\u011bn\u00ed \u00fakol\u016f\nVykon\u00e1vat funkci ofici\u00e1ln\u00edho sekret\u00e1\u0159e porad vrcholov\u00e9ho veden\u00ed (Top Management Meetings).\nVe spolupr\u00e1ci s p\u0159edsedaj\u00edc\u00edm (Chair), Chief of Staff a p\u0159\u00edslu\u0161n\u00fdm co-CEO p\u0159ipravovat podklady pro jedn\u00e1n\u00ed, koordinovat tok dokumentace, zpracov\u00e1vat a finalizovat z\u00e1pisy z jedn\u00e1n\u00ed, koordinovat schvalov\u00e1n\u00ed a podpisy a spravovat ofici\u00e1ln\u00ed archiv jedn\u00e1n\u00ed.\nV\u00e9st registr p\u0159ijat\u00fdch rozhodnut\u00ed a \u00fakol\u016f z porad vrcholov\u00e9ho veden\u00ed a zajistit, aby ka\u017ed\u00e9 schv\u00e1len\u00e9 rozhodnut\u00ed bylo p\u0159evedeno do konkr\u00e9tn\u00edho \u00fakolu s jasn\u011b ur\u010den\u00fdm vlastn\u00edkem a term\u00ednem spln\u011bn\u00ed.\nPr\u016fb\u011b\u017en\u011b sledovat stav pln\u011bn\u00ed \u00fakol\u016f, konsolidovat aktualizace, p\u0159ipom\u00ednat odpov\u011bdn\u00fdm osob\u00e1m bl\u00ed\u017e\u00edc\u00ed se term\u00edny a eskalovat opo\u017ed\u011bn\u00e9, blokovan\u00e9 nebo nejasn\u00e9 \u00fakoly p\u0159edsedaj\u00edc\u00edmu, Chief of Staff nebo p\u0159\u00edslu\u0161n\u00e9mu co-CEO.\n7. \u0158\u00edzen\u00ed dodavatel\u016f, rozpo\u010dtu a administrativn\u00edch zdroj\u016f\nOdpov\u00eddat za administrativn\u00ed rozpo\u010det, n\u00e1kupy souvisej\u00edc\u00ed s provozem kancel\u00e1\u0159e a vztahy s dodavateli v r\u00e1mci sv\u011b\u0159en\u00e9 oblasti.\nZaji\u0161\u0165ovat hospod\u00e1rn\u00e9 vyu\u017e\u00edv\u00e1n\u00ed prost\u0159edk\u016f, vysokou kvalitu slu\u017eeb, dodr\u017eov\u00e1n\u00ed smluvn\u00edch z\u00e1vazk\u016f, kontinuitu kl\u00ed\u010dov\u00fdch podp\u016frn\u00fdch slu\u017eeb a efektivn\u00ed vyu\u017e\u00edv\u00e1n\u00ed administrativn\u00edch zdroj\u016f.\n8. Meziodd\u011blov\u00e1 spolupr\u00e1ce a kvalita poskytovan\u00fdch slu\u017eeb\nZaji\u0161\u0165ovat \u00fazkou spolupr\u00e1ci mezi odd\u011blen\u00edm Administrativy a v\u00fdkonn\u00e9 podpory a ostatn\u00edmi \u00fatvary spole\u010dnosti.\nSla\u010fovat poskytovanou podporu s pot\u0159ebami spole\u010dnosti a vytv\u00e1\u0159et profesion\u00e1ln\u00ed, vst\u0159\u00edcn\u00e9 a dob\u0159e organizovan\u00e9 pracovn\u00ed prost\u0159ed\u00ed pro zam\u011bstnance, n\u00e1v\u0161t\u011bvy i oba co-CEO.","price":"75000.00","currency":"CZK","status":"active","noindex":false,"location":{"address":null,"full_address":null,"city":"Praha","country":"CZ","latitude":50.1029026,"longitude":14.3946353},"metadata":{"shift":"Jednosm\u011bnn\u00fd provoz","region":"Hlavn\u00ed m\u011bsto Praha","employer":"Pulsar Expo s.r.o.","positions":1,"salary_to":85000,"profession":"Vedouc\u00ed administrativy a v\u00fdkonn\u00e9 podpory","start_date":"2026-08-06","salary_from":75000,"salary_unit":"K\u010d\/m\u011bs\u00edc","employer_ico":"28502094","suitable_for":["Vhodn\u00e9 pro cizince mimo EU","Zam\u011bstnaneck\u00e1 karta"],"min_education":"V\u0160 bakal\u00e1\u0159sk\u00e9","contact_person":"Jesamine Nel","hours_per_week":40,"employment_types":["Pracovn\u00ed pom\u011br \u2013 pln\u00fd \u00favazek"],"reference_number":"33562120766"},"user_id":null,"is_sponsored":false,"views_count":3,"ai_views_count":5,"ai_vendor_counts":{"openai":3,"anthropic":2},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"nel@pulsarexpo.eu","images":[],"published_at":"2026-08-06T00:00:00+00:00","expires_at":null,"created_at":"2026-08-08T02:00:24+00:00","updated_at":"2026-08-18T07:11:36+00:00"}}