{"data":{"id":227970,"slug":"vikariat-som-administrator-vid-institutionen-for-mechanical-engineering","type":"job","title":"Parental Leave Administrator at the Department of Mechanical Engineering","description":"We harness the power of people, society, and technology to drive the transition toward a sustainable future. Through research, education, and collaboration, we develop solutions spanning from materials to mobility, from idea to application \u2013 for a sustainable and competitive society.\n\nAbout the Department\nThe Department of https:\/\/www.chalmers.se\/institutioner\/me\/ conducts research and education in areas such as materials, mechanics, production, and vehicle and transport engineering. The department is characterized by close collaboration with industry and society, as well as an international and dynamic work environment with employees and students from around the world.\n\nJob Description\nDo you want to work in a dynamic and international environment where you can combine administration, service, and coordination? We are now seeking an administrator for a parental leave position starting as soon as possible through January 14, 2028.\n\nThe role is divided between work with facilities and infrastructure at the department and administration and coordination of the national competence center CHARMEC. The position involves many contact points and close collaboration with managers, researchers, administrators, and external partners.\n\nResponsibilities\n\nFacilities and Infrastructure (approximately 50%)\nSupport the administrative manager in facility-related projects and manage facility matters and maintenance requests.\nServe as the contact person for facility issues with staff, managers, CFAB, Akademiska Hus, and external suppliers alongside the administrative manager.\nSupport the department's work with efficient use and development of facilities, workplaces, and work environment.\nHandle matters related to furniture, signage, and temporary workstations and contribute to order and safety in the facilities.\nParticipate in the department's shared operational support through work in the infrastructure group and at internal events.\n\nCHARMEC, a national center for railway mechanics (approximately 50%)\nPlan, prepare, and administer board meetings, seminars, conferences, and other events.\nResponsible for meeting notices, mailings, minutes, documentation, reports, and filing.\nContribute to budget monitoring, financial summaries, invoicing documentation, and payment tracking together with the responsible accountant.\nAdminister contact registers, agreements, and project-related tasks and provide support to national and international collaboration projects.\n\nEmployment Type\nFull-time parental leave position.\n\nQualifications\nWe are looking for someone who has:\nPost-secondary education in administration, economics, project management, or another relevant field, or work experience that the employer considers equivalent.\nExperience with qualified administrative work, coordination, and operational support.\nExperience independently planning, coordinating, and following up on activities or processes.\nStrong organizational skills and experience managing multiple parallel tasks and contact points.\nExperience coordinating resources, such as personnel, facilities, materials, or external suppliers.\nVery good ability to communicate in Swedish and English, both verbally and in writing.\nGood digital skills and experience working with Microsoft Office and other administrative systems and tools.\n\nIt is an advantage if you have experience with:\nWork in educational operations, university, or higher education institutions,\nProject management or project support,\nFacility booking, facility planning, or other resource coordination,\nFinancial administration or administrative follow-up,\nWork in a larger organization with many internal and external contact points.\n\nPersonal Qualities\nWe are looking for someone who is organized, service-oriented, and solution-focused. You have the ability to create structure, prioritize, and drive your work forward even when multiple tasks need to be handled simultaneously. You work independently and take responsibility for your tasks while having good collaboration skills and enjoying a role with many internal and external contact points.\n\nThe role suits you if you are flexible and solution-focused when circumstances change and enjoy providing both administrative and practical support in operations. Great weight will be placed on personal suitability.\n\nWorking at Chalmers\nChalmers' values of openness, respect, participation, diversity, and quality permeate our view of the work environment and our employees. We offer a stimulating workplace in an academic environment where students and employees are driven to create value for a sustainable future.\n\nOur employee benefits include:\nFlexibility to work remotely according to operational needs.\nVacation up to seven weeks per year.\nCollective agreement with parental pay, sick pay supplement, medication costs, salary exchange, pension, accrued days, and flexible working hours.\nWellness allowance and one wellness hour per week during paid working time.\n\nYou can read more about our https:\/\/www.chalmers.se\/om-chalmers\/arbeta-hos-oss\/chalmers-som-arbetsgivare\/formaner-och-villkor\/ and what it's like to https:\/\/www.chalmers.se\/om-chalmers\/arbeta-hos-oss\/.\n\nApplication Process\nYour application should be marked with your name and documents saved as PDF files as follows:\nCV\nPersonal letter\n1-2 pages\n\nOther (optional)\nAny certificates, grades, etc.\n\nBackground checks may be conducted as part of the application process.\nDeadline for applications: October 6, 2026. Selection and interviews will be conducted on an ongoing basis during the application period.\n\nFor questions, please contact\nChristina Haglund, Administrative Manager\nTel: 031-772 3128\nEmail: mailto:chaglu@chalmers.se\n\n*** Chalmers declines all offers for additional job posting or recruitment support in connection with this recruitment. ***\n\nChalmers University of Technology in Gothenburg conducts research and education in engineering and natural sciences at a high international level. The university has 3,100 employees, 10,000 students, and educates engineers, architects, and ship captains. With scientific excellence as a foundation, Chalmers develops expertise and technical solutions for a sustainable world. Through global engagement and entrepreneurial spirit, we create innovation power in close collaboration with the rest of society.\n\nChalmers was founded in 1829 and still maintains the same motto: Avancez \u2013 forward.","language":"sv","is_translated":true,"title_original":"Vikariat som administrat\u00f6r vid institutionen f\u00f6r Mechanical Engineering","description_original":"Vi samlar kraften i m\u00e4nniska, samh\u00e4lle och teknik f\u00f6r att driva omst\u00e4llningen mot en h\u00e5llbar framtid. Genom forskning, utbildning och samverkan utvecklar vi l\u00f6sningar som sp\u00e4nner fr\u00e5n material till mobilitet, fr\u00e5n id\u00e9 till till\u00e4mpning \u2013 f\u00f6r ett h\u00e5llbart och konkurrenskraftigt samh\u00e4lle.\nInformation om institutionen\nInstitutionen f\u00f6r https:\/\/www.chalmers.se\/institutioner\/me\/ bedriver forskning och utbildning inom omr\u00e5den som material, mekanik, produktion, fordons- och transportteknik. Verksamheten k\u00e4nnetecknas av n\u00e4ra samverkan med industri och samh\u00e4lle samt en internationell och dynamisk arbetsmilj\u00f6 med medarbetare och studenter fr\u00e5n hela v\u00e4rlden.\nBeskrivning av tj\u00e4nsten\nVill du arbeta i en dynamisk och internationell milj\u00f6 d\u00e4r du f\u00e5r kombinera administration, service och samordning? Nu s\u00f6ker vi en administrat\u00f6r f\u00f6r ett f\u00f6r\u00e4ldravikariat med start s\u00e5 snart som m\u00f6jligt till och med 2028-01-14.\nTj\u00e4nsten \u00e4r delad mellan arbete med lokaler och infrastruktur vid institutionen samt administration och koordinering av det nationella kompetenscentret CHARMEC. Rollen inneb\u00e4r m\u00e5nga kontaktytor och ett n\u00e4ra samarbete med chefer, forskare, administrat\u00f6rer och externa samarbetspartners.\nArbetsuppgifter\nLokaler och infrastruktur (cirka 50 %)\nSt\u00f6dja administrativ chef i lokalrelaterade projekt samt hantera lokal\u00e4renden och felanm\u00e4lningar.\nVara kontaktperson i lokalfr\u00e5gor gentemot personal, chefer, CFAB, Akademiska Hus och externa leverant\u00f6rer tillsammans med administrativ chef.\nSt\u00f6dja institutionens arbete med effektiv anv\u00e4ndning och utveckling av lokaler, arbetsplatser och arbetsmilj\u00f6.\nHantera fr\u00e5gor kring m\u00f6bler, skyltning och tempor\u00e4ra arbetsplatser samt bidra till ordning och s\u00e4kerhet i lokalerna.\nDelta i institutionens gemensamma verksamhetsst\u00f6d genom arbete i infrastrukturgruppen och vid interna arrangemang\n\nCHARMEC, \u00e4r ett nationellt centrum inom j\u00e4rnv\u00e4gsmekanik (cirka 50 %)\nPlanera, f\u00f6rbereda och administrera styrelsem\u00f6ten, seminarier, konferenser och andra arrangemang,\nAnsvara f\u00f6r kallelser, utskick, protokoll, dokumentation, rapporter och diarief\u00f6ring.\nBidra till budgetuppf\u00f6ljning, ekonomiska sammanst\u00e4llningar, faktureringsunderlag och uppf\u00f6ljning av betalningar tillsammans med ansvarig ekonom.\nAdministrera kontaktregister, avtal och projektrelaterade uppgifter samt ge st\u00f6d till nationella och internationella samverkansprojekt.\n\nAnst\u00e4llningsform\nF\u00f6r\u00e4ldravikariat p\u00e5 heltid.\nKvalifikationer\nVi s\u00f6ker dig som har:\nEftergymnasial utbildning inom administration, ekonomi, projektledning eller annat relevant omr\u00e5de, alternativt arbetslivserfarenhet som arbetsgivaren bed\u00f6mer som likv\u00e4rdig.\nErfarenhet av kvalificerat administrativt arbete, koordinering och verksamhetsst\u00f6d.\nErfarenhet av att sj\u00e4lvst\u00e4ndigt planera, samordna och f\u00f6lja upp aktiviteter eller processer.\nGod organisatorisk f\u00f6rm\u00e5ga och erfarenhet av att hantera flera parallella arbetsuppgifter och kontaktytor.\nErfarenhet av att koordinera resurser, exempelvis personal, lokaler, material eller externa leverant\u00f6rer.\nMycket god f\u00f6rm\u00e5ga att kommunicera p\u00e5 svenska och engelska, i tal och skrift.\nGod digital kompetens och vana att arbeta i Microsoft Office och andra administrativa system och verktyg.\n\nDet \u00e4r meriterande om du har erfarenhet av:\narbete inom utbildningsverksamhet, universitet eller h\u00f6gskola,\nprojektledning eller projektst\u00f6d,\nlokalbokning, lokalplanering eller annan resurskoordinering,\nekonomiadministration eller administrativ uppf\u00f6ljning,\narbete i en st\u00f6rre organisation med m\u00e5nga interna och externa kontaktytor.\n\nPersonliga egenskaper\nVi s\u00f6ker dig som \u00e4r strukturerad, serviceinriktad och l\u00f6sningsorienterad. Du har f\u00f6rm\u00e5ga att skapa struktur, prioritera och driva ditt arbete fram\u00e5t \u00e4ven n\u00e4r flera uppgifter beh\u00f6ver hanteras samtidigt. Du arbetar sj\u00e4lvst\u00e4ndigt och tar ansvar f\u00f6r dina arbetsuppgifter, samtidigt som du har god samarbetsf\u00f6rm\u00e5ga och trivs i en roll med m\u00e5nga interna och externa kontaktytor.\nRollen passar dig som \u00e4r flexibel och l\u00f6sningsfokuserad n\u00e4r f\u00f6ruts\u00e4ttningarna f\u00f6r\u00e4ndras och som tycker om att bidra med b\u00e5de administrativt och praktiskt st\u00f6d i verksamheten. Stor vikt kommer att l\u00e4ggas vid personlig l\u00e4mplighet.\nAtt arbeta p\u00e5 Chalmers\nChalmers v\u00e4rdeord: \u00f6ppenhet, respekt, delaktighet, m\u00e5ngfald och kvalitet, genomsyrar synen p\u00e5 v\u00e5r arbetsmilj\u00f6 och v\u00e5ra medarbetare. Vi erbjuder en stimulerande arbetsplats i en akademisk milj\u00f6, d\u00e4r studenter och medarbetare drivs av att skapa v\u00e4rde f\u00f6r en h\u00e5llbar framtid.\nV\u00e5ra f\u00f6rm\u00e5ner f\u00f6r anst\u00e4llda omfattar bland annat:\nFlexibilitet att arbeta p\u00e5 distans med h\u00e4nsyn till verksamhetens behov.\nSemester upp till sju veckor per \u00e5r.\nKollektivavtal med f\u00f6r\u00e4ldral\u00f6n, sjukpenningtill\u00e4gg, l\u00e4kemedelskostnader, l\u00f6nev\u00e4xling, pension, inarbetade dagar samt flextid.\nFriskv\u00e5rdsbidrag samt en friskv\u00e5rdstimma varje vecka under betald arbetstid.\n\nH\u00e4r kan du l\u00e4sa mer om v\u00e5ra https:\/\/www.chalmers.se\/om-chalmers\/arbeta-hos-oss\/chalmers-som-arbetsgivare\/formaner-och-villkor\/ och hur det \u00e4r att https:\/\/www.chalmers.se\/om-chalmers\/arbeta-hos-oss\/.\nAns\u00f6kningsf\u00f6rfarande\nAns\u00f6kan ska vara m\u00e4rkt med namn och dokumenten sparas som PDF-filer enligt nedan:\nCV\nPersonligt brev\n1-2 sidor\n\n\u00d6vrigt (valfritt)\nEventuella intyg, betyg etc.\n\nBakgrundskontroll kan komma att genomf\u00f6ras som en del av ans\u00f6kningsprocessen.\nSista ans\u00f6kningsdag: 2026-10-06, urval och intervjuer genomf\u00f6rs l\u00f6pande under ans\u00f6kningstiden.\nVid fr\u00e5gor, v\u00e4nligen kontakta\nChristina Haglund, Administrativ chef\nTel: 031-772 3128\nEmail: mailto: chaglu@chalmers.se\n*** Chalmers undanber sig alla erbjudanden om ytterligare jobbannonsering eller rekryteringsst\u00f6d i samband med denna rekrytering. ***\nChalmers tekniska h\u00f6gskola i G\u00f6teborg forskar och utbildar inom teknik och naturvetenskap p\u00e5 h\u00f6g internationell niv\u00e5. Universitetet har 3 100 anst\u00e4llda, 10 000 studenter och utbildar ingenj\u00f6rer, arkitekter och sj\u00f6bef\u00e4l. Med vetenskaplig excellens som grund utvecklar Chalmers kompetens och tekniska l\u00f6sningar f\u00f6r en h\u00e5llbar v\u00e4rld. Genom globalt engagemang och entrepren\u00f6rsanda skapar vi innovationskraft, i n\u00e4ra samarbete med \u00f6vriga samh\u00e4llet.\nChalmers grundades 1829 och har \u00e4n idag samma motto: Avancez \u2013 fram\u00e5t.","available_locales":["en"],"price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":"Chalmers tekniska h\u00f6gskola","full_address":null,"city":"G\u00f6teborg","country":"SE","latitude":57.7119231,"longitude":11.9822532},"metadata":{"region":"V\u00e4stra G\u00f6talands l\u00e4n","duration":"6 m\u00e5nader eller l\u00e4ngre","employer":"Chalmers Tekniska H\u00f6gskola Aktiebolag","postcode":"41296","positions":1,"profession":"Administrativ assistent","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","employer_url":"https:\/\/www.chalmers.se\/","scope_of_work":"100\u2013100 %","working_hours":"Heltid","employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Chalmers tekniska h\u00f6gskola","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":0,"ai_views_count":1,"bot_views_count":0,"ai_vendor_counts":{"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":"031-772 3128","owner_email":"chaglu@chalmers.se","images":[],"published_at":"2026-09-23T11:22:43+00:00","expires_at":"2026-10-06T23:59:59+00:00","created_at":"2026-09-24T03:52:07+00:00","updated_at":"2026-09-26T03:49:04+00:00"}}