{"data":{"id":202674,"slug":"vy-buss-soker-en-senior-personalplanerare","type":"job","title":"Vy Bus is seeking a Senior Personnel Planner","description":"For our commercial operations, with the brands Vy flygbussarna and Vy bus4you, we are now seeking an experienced Senior Personnel Planner with work location in Stockholm.\nDescription\nNow you have the opportunity to work and develop with us in one of the Nordic region's largest transport groups and contribute to more people choosing sustainable travel. Vy Buss AB operates both procured public transport and commercial bus services.\nAbout the role\nWe are seeking an experienced and methodical Senior Personnel Planner who can handle daily operational challenges while maintaining a long-term perspective to create sustainable solutions and systematic working methods. In this role, you will be a key player in ensuring we have the right personnel in the right place at the right time, while also contributing to developing our processes and working methods.\nThe role involves overall responsibility for planning, analyzing, quality assuring and monitoring personnel supply within your assigned area. You translate traffic arrangements and operational plans into rolling forecasts, personnel balance sheets, risk assessments and action proposals.\nYou will also play a central role in developing common methods, working practices and quality standards within personnel planning and in preparing decision-making materials for operational management. You will be part of the operational planning function alongside personnel planning and traffic management, reporting to the Group Manager of Operational Planning.\nMain responsibilities\nSenior Personnel Planner is a service and specialist function that supports drivers, depots, traffic management and the operational organization. The role combines operational delivery with clear responsibility for analysis, forward planning, quality, methodology and monitoring.\nYour main areas of responsibility:\nOverall responsibility for rolling personnel planning and annual staffing cycle covering staffing, vacation, training, rest periods and other recurring activities.\nForecasting and scenario analysis of personnel needs and staffing risks in the short, medium and long term.\nPersonnel balance sheets by depot and job packages with clear status, risk assessment and action needs.\nAnalysis of recruitment needs, redundancy risks, overtime, absences, vacancies, temporary staffing and schedule efficiency.\nOperational personnel planning, vacancy management from day 3 onwards, and development and quality assurance of work schedules and schedule positions.\nPayroll verification, payroll support and preparatory and monitoring payroll administration.\nDialogue and requirement setting with traffic planning and depot managers regarding traffic changes, difficult-to-staff positions and inefficient arrangements.\nDecision-making materials and recommended actions for the Group Manager of Operational Planning, Operational Manager, depot managers and operations forums.\nMethodology and quality support and development of procedures, templates and working methods within personnel planning.\n\nQualifications\nPost-secondary education or equivalent experience in Supply Chain, logistics, personnel planning, HR, payroll administration or similar field.\nSeveral years of documented experience in personnel planning, staffing planning or operational planning.\nDocumented ability to independently develop and monitor analyses, forecasts and decision-making materials for staffing and resource needs.\nVery good knowledge of working time regulations, driving and rest time rules and relevant collective agreements.\nExperience with payroll administration controls, deviation management and quality assurance of payroll support materials.\nVery good system and computer skills and good ability to analyze and structure large amounts of data.\nGood Excel skills and experience with Hastus, SD Worx, Medvind, Trapeze or equivalent planning and payroll systems are advantageous.\nExperience from personnel-intensive transport operations is advantageous.\n\nPersonal qualities\nWe are looking for someone with very good analytical and planning ability, a holistic perspective and a structured working approach with high accuracy and sense of responsibility. You can distinguish between acute operational needs and structural staffing problems and translate analysis into concrete actions. We appreciate that you independently drive issues from identified risk through to implemented and monitored action.\nYou have good communication skills and can build trusting relationships and collaborate with drivers, managers, traffic management, HR and payroll. You are confident in setting requirements, following up and escalating deviations in a constructive manner. To succeed in this role, you also need to have high integrity in handling payroll, personnel and staffing-related information. We value commitment, flexibility and the ability to handle complex tasks under time pressure.\nWhat we offer\nA good work environment with engaged colleagues at a workplace in central Stockholm. Vy Bus offers several benefits, including wellness allowance, favorable insurance and employee discounts.\nGood to know\nThe employment is covered by the Management Agreement for the transport sector and you will have a fixed monthly salary. Travel for work may occur in connection with work at our depots.\nAs part of our safety efforts, employment is preceded by alcohol and drug testing conducted by an occupational health provider. During employment, random alcohol and drug testing may also occur.\nThe position is a permanent full-time employment with an initial six-month probationary period. Planned start date is November 1, 2026 or by agreement. Selection is ongoing and we therefore welcome your application as soon as possible.\nContact information\nPatrick Bretschneider, Regional Manager North, patrick.bretschneider@vy.se\nWork location\nKlarabergsviadukten 72\n111 64 Stockholm\nImportant information:\nEmployer: Vy Buss AB\nRef.nr: 5167360231\nPosition scope: 100%\nPermanent employment\nApplication deadline: 2026-09-23","language":"sv","is_translated":true,"title_original":"Vy buss s\u00f6ker en Senior Personalplanerare","description_original":"Till v\u00e5r kommersiella verksamhet, med varum\u00e4rkena Vy flygbussarna och Vy bus4you, s\u00f6ker vi nu en Senior Personalplanerare med stationeringsort Stockholm.\nBeskrivning\nNu finns m\u00f6jlighet att arbeta och utvecklas tillsammans med oss i en av Nordens st\u00f6rsta transportkoncern och bidra till att fler v\u00e4ljer ett h\u00e5llbart resande. Vy Buss AB bedriver b\u00e5de upphandlad kollektivtrafik och kommersiell busstrafik.\nOm rollen\nVi s\u00f6ker en erfaren och metodiskt t\u00e4nkande Senior Personalplanerare som kan hantera de dagliga operativa utmaningarna och samtidigt lyfta blicken f\u00f6r att skapa l\u00e5ngsiktiga l\u00f6sningar och systematiska arbetss\u00e4tt. I rollen blir du en nyckelspelare f\u00f6r att s\u00e4kerst\u00e4lla att vi har r\u00e4tt personal p\u00e5 r\u00e4tt plats och i r\u00e4tt tid, samtidigt som du bidrar till att utveckla v\u00e5ra processer och arbetsmetoder.\nRollen har ett sammanh\u00e5llande ansvar f\u00f6r att planera, analysera, kvalitetss\u00e4kra och f\u00f6lja upp personalf\u00f6rs\u00f6rjningen inom tilldelat omr\u00e5de. Du oms\u00e4tter trafikuppl\u00e4gg och verksamhetsplaner till rullande prognoser, personalbalans, riskbilder och \u00e5tg\u00e4rdsf\u00f6rslag.\nDu f\u00e5r ocks\u00e5 en central roll i att utveckla gemensamma metoder, arbetss\u00e4tt och kvalitet inom personalplaneringen och i att ta fram beslutsunderlag f\u00f6r den operativa ledningen. Du ing\u00e5r i den operativa planeringsfunktionen tillsammans med personalplanering och trafikledning och rapporterar till Gruppchef Operativ Planering.\nArbetsuppgifter\nSenior Personalplanerare \u00e4r en service- och specialistfunktion som utg\u00f6r st\u00f6d f\u00f6r f\u00f6rare, dep\u00e5er, trafikledning och den operativa organisationen. Rollen kombinerar operativ leverans med ett tydligt ansvar f\u00f6r analys, framf\u00f6rh\u00e5llning, kvalitet, metod och uppf\u00f6ljning.\nDina huvudsakliga ansvarsomr\u00e5den:\nSammanh\u00e5llande ansvar f\u00f6r rullande personalplanering och \u00e5rshjul f\u00f6r bemanning, semester, utbildningar, APT och andra \u00e5terkommande aktiviteter.\nPrognos och scenarioanalys f\u00f6r personalbehov och bemanningsrisker p\u00e5 kort, medell\u00e5ng och l\u00e5ng sikt.\nPersonalbalans per dep\u00e5 och tj\u00e4nstepaket med tydlig status, riskbild och \u00e5tg\u00e4rdsbehov.\nAnalys av rekryteringsbehov, \u00f6vertalighetsrisker, mertid, \u00f6vertid, fr\u00e5nvaro, vakanser, behovsanst\u00e4llning och schemaeffektivitet.\nOperativ personalplanering, vakanshantering fr\u00e5n dag 3 och fram\u00e5t samt framtagning och kvalitetss\u00e4kring av arbetsscheman och schemapositioner.\nL\u00f6necheck, l\u00f6neunderlag samt f\u00f6rberedande och kontrollerande l\u00f6neadministration.\nDialog och kravst\u00e4llning mot trafikplanering och platschefer vid trafikf\u00f6r\u00e4ndringar, sv\u00e5rbemannade tj\u00e4nster och ineffektiva uppl\u00e4gg.\nBeslutsunderlag och rekommenderade \u00e5tg\u00e4rder till Gruppchef Operativ Planering, Operativ chef, platschefer och driftforum.\nMetod- och kvalitetsst\u00f6d samt utveckling av rutiner, mallar och arbetss\u00e4tt inom personalplanering.\n\nKvalifikationer\nEftergymnasial utbildning eller motsvarande erfarenhet inom Supply Chain, logistik, personalplanering, HR, l\u00f6neadministration eller liknande omr\u00e5de.\nFler\u00e5rig dokumenterad erfarenhet av personalplanering, bemanningsplanering eller verksamhetsplanering.\nDokumenterad f\u00f6rm\u00e5ga att sj\u00e4lvst\u00e4ndigt ta fram och f\u00f6lja upp analyser, prognoser och beslutsunderlag f\u00f6r bemanning och resursbehov.\nMycket goda kunskaper om arbetstidsregler, k\u00f6r- och vilotidsregler samt relevanta kollektivavtal.\nErfarenhet av l\u00f6neadministrativa kontroller, avvikelsehantering och kvalitetss\u00e4kring av l\u00f6neunderlag.\nMycket god system- och datorvana samt god f\u00f6rm\u00e5ga att analysera och strukturera st\u00f6rre datam\u00e4ngder.\nGoda kunskaper i Excel samt erfarenhet av Hastus, SD Worx, Medvind, Trapeze eller motsvarande planerings- och l\u00f6nesystem \u00e4r meriterande.\nErfarenhet fr\u00e5n personalintensiv transportverksamhet \u00e4r meriterande.\n\nPersonliga egenskaper\nVi s\u00f6ker dig som har mycket god analys- och planeringsf\u00f6rm\u00e5ga, helhetsperspektiv och ett strukturerat arbetss\u00e4tt med h\u00f6g noggrannhet och ansvarsk\u00e4nsla. Du kan skilja mellan akuta operativa behov och strukturella bemanningsproblem och oms\u00e4tter analys till konkreta \u00e5tg\u00e4rder. Vi ser g\u00e4rna att du sj\u00e4lvst\u00e4ndigt driver fr\u00e5gor fr\u00e5n identifierad risk till genomf\u00f6rd och uppf\u00f6ljd \u00e5tg\u00e4rd.\nDu har god kommunikativ f\u00f6rm\u00e5ga och kan bygga f\u00f6rtroendefulla relationer och samverka med f\u00f6rare, chefer, trafikledning, HR och l\u00f6n. Du \u00e4r trygg i att kravst\u00e4lla, f\u00f6lja upp och eskalera avvikelser p\u00e5 ett konstruktivt s\u00e4tt. F\u00f6r att lyckas i rollen beh\u00f6ver du ocks\u00e5 ha h\u00f6g integritet vid hantering av l\u00f6ne-, personal- och bemanningsrelaterad information. Vi v\u00e4rdes\u00e4tter engagemang, flexibilitet och f\u00f6rm\u00e5ga att hantera komplexa arbetsuppgifter under tidspress.\nVi erbjuder\nEn bra arbetsmilj\u00f6 med engagerade arbetskamrater p\u00e5 en arbetsplats mitt i centrala Stockholm. Vy Buss erbjuder flera f\u00f6rm\u00e5ner, bland annat friskv\u00e5rdsbidrag, f\u00f6rm\u00e5nliga f\u00f6rs\u00e4kringar och personalrabatter.\nBra att k\u00e4nna till\nAnst\u00e4llningen omfattas av Tj\u00e4nstemannaavtalet f\u00f6r transportbranschen och du har fast m\u00e5nadsl\u00f6n. Resor i tj\u00e4nsten f\u00f6rekommer i samband med arbete p\u00e5 v\u00e5ra dep\u00e5er.\nSom en del av v\u00e5rt s\u00e4kerhetsarbete f\u00f6reg\u00e5s anst\u00e4llningen av alkohol- och drogtest som utf\u00f6rs av anlitad f\u00f6retagsh\u00e4lsov\u00e5rd. Under anst\u00e4llningen f\u00f6rekommer \u00e4ven slumpvisa alkohol- och drogtester.\nTj\u00e4nsten \u00e4r en tillsvidareanst\u00e4llning p\u00e5 heltid med en inledande provanst\u00e4llning om sex m\u00e5nader. Planerat startdatum \u00e4r den 1 november 2026 eller enligt \u00f6verenskommelse. Urval sker l\u00f6pande och vi v\u00e4lkomnar d\u00e4rf\u00f6r din ans\u00f6kan s\u00e5 snart som m\u00f6jligt.\nKontaktinformation\nPatrick Bretschneider, Regionchef Nord, patrick.bretschneider@vy.se\nArbetsplats\nKlarabergsviadukten 72\n111 64 Stockholm\nViktig information:\nArbetsgivare: Vy Buss AB\nRef.nr: 5167360231\nTj\u00e4nstens omfattning: 100%\nTillsvidareanst\u00e4llning\nSista ans\u00f6kningsdag: 2026-09-23","price":null,"currency":"SEK","status":"active","noindex":true,"location":{"address":null,"full_address":null,"city":"Stockholm","country":"SE","latitude":59.330810528125,"longitude":18.054570204117},"metadata":{"region":"Stockholms l\u00e4n","duration":"Tills vidare","employer":"Vy Buss AB","postcode":"11164","positions":1,"profession":"Personaladministrat\u00f6r","salary_type":"Fast m\u00e5nads- vecko- eller timl\u00f6n","scope_of_work":"100\u2013100 %","working_hours":"Heltid","employment_type":"full_time","occupation_field":"Administration, ekonomi, juridik","employer_workplace":"Vygruppen - Vy Buss AB","experience_required":true,"employment_type_label":"Vanlig anst\u00e4llning"},"user_id":null,"is_sponsored":false,"views_count":1,"ai_views_count":5,"bot_views_count":1,"ai_vendor_counts":{"meta":2,"other":1,"openai":1,"anthropic":1},"visibility":"public","submission_source":null,"submission_ai_name":null,"has_owner_email":true,"can_contact_owner":true,"phone":null,"owner_email":"patrick.bretschneider@vy.se","images":[],"published_at":"2026-09-09T11:18:48+00:00","expires_at":"2026-09-23T23:59:59+00:00","created_at":"2026-09-10T04:02:46+00:00","updated_at":"2026-09-18T03:45:45+00:00"}}